Board

Thursday, November 19, 2015

8:50 PM

Canton Public Library – Community Room

Closed session to discuss library director's evaluation, per request by E. Davis.

  • Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner

The board moved into closed session to discuss the library director's evaluation for 2015.

Tom Hartnett moved and Sommer Foster supported a motion to return to open session.

The motion passed unanimously 15/11-19-3CS

Thursday, November 19, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
    • Michigan Library Association Conference 
  • Committee Reports
    • Finance Committee
      • Fund Balance Assigned for Employee Benefits 
  • Unfinished Business and General Orders
    • None
  • New Business
    • Canton Community Foundation Fundraiser
    • 2015 Library Board Holiday party
    • 2016 Library Board Officers
    • Director's Evaluation
  • Call to Audience (5 min. maximum)
  • Adjourn

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:35 PM

  • Present:  N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Also Present: E. Davis, S. Sharma

Call to Audience

(H. Ahmad, P. Jenkins, M. Nicholson, R. Havenstein-Coughlin, L. Papa, N. Szczepanski, L. Golden, D. McHugh, L. Davis-Craig) - None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis distributed an aerial map of the library to the trustees showing parcel boundary lines proposed by the township and asked for their questions and feedback. The director will confirm with the township its plan for Veteran’s Way and pass on the questions from the trustees about the drainage on the proposed parcel.

Trustee D. Turner asked about communication plans for the 2016 renovation of the children’s library. Davis and L. Golden outlined the communication plan, using the CPL website, a direct mailing to every address in the township informing them specifically about the children’s library renovation project, the e-newsletter, a press release to local media, and signage in the library.

Director’s Report

In response to a question by trustee T. Hartnett about staff day, Davis spoke about the team building activities and some of the partner organizations the staff toured.

Davis also spoke about her presentation at the Detroit Public Library Staff Development Day.

Davis reported that she has informed neighboring library directors about the upcoming children’s library renovation, and that Information Services librarians are inventorying the furniture, fixtures and equipment in the children’s library to determine which items will be offered to public libraries, schools, daycares, and partner organizations. Trustee D. Turner suggested that priority be given to community non-profits first before for-profits are contacted.

Eva Davis reviewed the financial reports, which indicated that Insurance, Capital Outlay and Debt Service expenses are trending high, but noted that Insurance and Capital Outlay will fall in line as we move through the year. The 3rd quarter budget amendment will adjust Debt Service.

Trustee Comments

None

Finance Committee Report

None

Unfinished Business & General Orders

None.

New Business

Presentation - Information Services librarian Lisa Davis-Craig presented an overview of plans for accessing children’s materials during the 2016 children’s library renovation.

Strategic plan update - Davis indicated that the strategic plan has gotten broader and more outwardly focused on the partners in the community and that the library plans to continue on that path. In 2016 the library will also focus on staff training to better connect with the community and take advantage of our partnerships with community organizations.

Timeline and Process for director’s evaluation - After discussion, the board agreed that no changes are needed with the process or timeline for the director’s evaluation.

Fund balance assigned for employee benefits - After discussion, the board determined that there are some specifics that need to be researched further and asked the Finance Committee to report back to the board at the November meeting.

Proposed 3rd quarter budget amendment - T. Hartnett moved and D. Turner supported a motion to pass the 3rd quarter budget amendment as proposed.

The motion passed unanimously, 15/10-15-1

Call to Audience

None

Adjourn

The meeting was adjourned at 8:50 PM.

Board Meeting Minutes — Thursday, September 17, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:52 PM

  • Present:
    Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, C. de Bear, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski, R. Wolshon) - None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

 E. Davis shared a letter from Canton Township, confirming their receipt of the board resolution regarding the bond issue, and also reiterated their intent to cooperate fully with the library to complete the matter in as timely a manner as possible. Since the library property is part of a larger parcel belonging to the township, it is likely that a survey will need to be commissioned in order to split the library parcel off from the township property. The township’s lawyer has indicated that all necessary documents are present and the township is proceeding to reconstitute the Building Authority. They hope to complete the transaction by the end of the year.

The hearing was called to order by the Chairperson, Nancy Eggenberger, at 7:30 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner

Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, C. deBear, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski, R. Wolshon) - None

Budget Hearing

The Proposed 2016 Budget Hearing was opened for discussion.

2016 Proposed Budget Approval

M. Farell moved and S. Foster supported the motion to adopt the Proposed 2016 Budget amount of $6,045,250. (See Attachment A)

Roll Call:

T. Hartnett: yes

D. Turner: yes

J. Fausone: yes

M. Farell: yes

S. Foster: yes

N. Eggenberger: yes

The motion passed unanimously, 15/9-17-1BH

Tax Resolution

M. Farell moved and T. Hartnett supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2016. (See Attachment B)

In the ensuing brief discussion, Trustee J. Fausone indicated his belief that a budget and supporting millage resolution assuming a 100% property tax collection rate should have been presented for board approval. Since it was not, it was his preference that the alternative Resolution (B), with a levy of 1.5275 mills, be approved.

Roll Call:

T. Hartnett: yes

D. Turner: yes

J. Fausone: no

M. Farell: yes

S. Foster: yes

N. Eggenberger: yes

The motion passed 5-1-0 (15/9-17-2BH

Call to Audience

None

Adjourn

The Budget Hearing was adjourned at 7:45 PM.

Library Board Meeting Agenda — Thursday, September 17, 2015

Thursday, September 17, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Proposed 2016 Schedule of Board Meetings and Library Closures
  • New Business
    • Connect Your Summer 2015 Review (Megan Hathaway and Nichole Welz)
    • Overview of plans for 2016 Children’s Library and Restroom Renovations; Dumpster Expansion (Chris de Bear, Library Design Associates)
    • Approval of Library Design Associates proposal for Children’s Library Renovation (not to exceed $761,825)
    • Approval of Library Design Associates proposal for Children’s Restroom Renovations (not to exceed $86,475)
    • Approval of Library Design Associates proposal for Dumpster Expansion (not to exceed $120,000)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, August 20, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:32 PM

  • Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner
  • Absent: T. Hartnett
  • Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski) - None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared an email received from the family that won the Super Mega Ultra badge prize for Connect Your Summer.

A flyer from the Canton Response to Hate Crime Coalition (CRHCC) was also provided for the board’s perusal.

Director’s Report

The Friends of the Library will sponsor a ribbon-cutting dedication ceremony for the Wings of Wonder butterfly garden at 6:00 PM on Monday, September 21. The families of the late Gerald Smith (husband of long time Friends bookstore volunteer Nancy Smith who passed away this year) and of Nancy Spencer (long time Friends board member who passed away three years ago) will be recognized with individual plaques memorializing the funds the families contributed toward the creation of the butterfly garden.

Library Board Meeting Agenda — Thursday, August 20, 2015

Thursday, August 20, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • Proposed 2016 Budget & 2017-2018 Projections (1st Draft)
  • New Business
    • Canton Response to Hate Crimes Coalition "Not in Our Town" Resolution
    • Proposed 2016 Schedule of Board Meetings and Library Closures
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, July 23, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM

  • Present: N. Eggenberger, M. Farell, T. Hartnett, D. Turner
  • Absent: J. Fausone, S. Foster
  • Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski) – E. Davis introduced Business Services Administrative Assistant Shipra Sharma to the board)

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a letter from Canton Leisure Services director Debbie Bilbrey-Honsowetz, thanking the library for closing during Liberty Fest, thus freeing up parking space for festival-goers.

Director’s Report

The Internet service upgrade (from 50- to 100-megabits) went smoothly; Davis congratulated IT Department Head L. Papa and his team.

The annual staff picnic will be held on Thursday August 27, from 11:30 AM-1:30 PM; the board members are all invited. The Friends of the Library will make the presentation(s) of their annual Education Award scholarship(s) at noon.

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