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Library Board Meeting Re-scheduled

The August meeting of the Canton Public Library Board of Trustees has been moved to Tuesday, August 13 at 7:30 PM. (Board meetings are normally held on the third Thursday of each month.) Members of the public are welcome.

Meeting Minutes — July 18, 2013

The Vice-Chair, J. Fausone, called the meeting to order at 7:30 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, T. Hartnett
Absent:S. Foster, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

E. Davis extended an invitation to the board for the annual staff picnic on August 21; reminder invitations will be issued by K. Gladden.

Additional revenues were received from both Wayne County (approximately $118,000 in delinquent property taxes) and Canton Township (approximately $68,000 reimbursement for excess DDA tax captures.) Income from both penal fines and state aid is expected in August.

Davis spoke in more depth about the Canton Township Community Survey, which she had touched on in her written report and, at the request of Vice-Chair Fausone, explained to the newer board members what the MetroNet consortium is and what her role on that body's board entails.

Library Board Meeting Agenda — July 18, 2013

Thursday, June 20, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders - None
  • New Business
    • Proposed revision to Meeting Room Policy
    • Proposed 2nd Quarter Budget Amendment
    • Proposed 2014-2016 Draft Budget
    • Canton Leisure Services Community Survey
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — June 20, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:29 pm.

Present: N. Eggenberger, J. Fausone, T. Hartnett, K. Schulz
Absent: M. Farell, S. Foster
Also Present: E. Davis, K. Gladden, D. Huntzicker

Call to Audience

(M. Barker, L. Golden, L. Papa, S. Rzetelny, N. Szczepanski, N. Welz) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a copy of a letter from the Baldwin Public Library Board to Commissioners Dwyer and Gershenson of the Oakland County Commission re: enlisting their support in an effort to alter state law to exclude libraries from the list of places where it is lawful to openly carry firearms. The Baldwin board had asked that Davis share the letter with the Canton Public Library Board of Trustees in the hope that they, too, would send a similar request to Canton’s representatives on the Wayne County Commission.

Director’s Report

Davis (along with trustees Hartnett, Eggenberger and Foster) attended a TLN workshop on Working with Boards: The Good, the Bad and the Ugly the previous week. All felt the experience had been worthwhile.

L. Golden will be presenting at the American Library Association conference next week, talking about the library’s Connect Your Summer program on a panel discussing gameification in libraries; CPL will be the only public library represented on the panel.

Davis is working on her mid-year self-assessment and will send it to Chair K. Schulz. Input from staff is also being collected.

Library Board Meeting Agenda — June 20, 2013

Thursday, June 20, 2013, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders - None
  • New Business
    • Connect Your Summer Overview with M. Barker & N. Welz   
    • Review of impact of state & federal laws, and employee medical plan options for 2013/2014 (with D. Huntzicker of Kapnick Insurance Group) 
    • Approve medical plan option after presentation by Kapnick Insurance and   discussion of Finance Committee recommendation
    • Approve employee cost-sharing option for medical premiums as outlined by PA 152, after discussion of Finance Committee Recommendation
    • Approve proposed change to 2013 IT budget
  •  Call to Audience
  •   Adjourn

Library Board Meeting Minutes — May 16, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:33 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, K. Schulz
Absent: T. Hartnett
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a card from Hasina Abdu and Nadia Husain from the Muslim Communities of Western Suburbs; the group also donated $200 to the Endowment Fund in recognition of the Muslim Journeys grant recently awarded to the library by the National Endowment for the Humanities.

A program from the 2013 Canton Hall of Fame/Community Achiever and Community Supporters awards reception was also shared; the Friends of the Canton Public Library were given one of the Community Supporter awards at the ceremony.

Davis complimented L. Golden and her organizing committee for the successful LibraryAware party on May 10.

Director’s Report

Davis received the equalization report from Wayne County which stated that the library will not experience any Headlee erosion in the millage rate in 2013; it will remain at 1.5437 mills.

Library Board June Meeting Re-Scheduled

The June 2013 meeting of the Canton Public Library Board of Trustees has been re-scheduled. The meeting will be held at 7:30 PM on Thursday, June 20 in the Purple Room.

Library Board Meeting Agenda — May 16, 2013

Thursday, May 16, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • Jungle Java Express Lease Renewal
  • New Business
    • Strategic Plan Update
  • Call to Audience
  • Adjourn

Meeting Minutes — April 18, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:33 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(K. Benjamin, M. Benjamin, T. Benjamin, A. Davis, D. Ebner, G. Ebner, Q. Ebner, L. Felcher, C. Fry, L. Golden, R. Havenstein-Coughlin, E. Hess, D. McHugh, L. Papa, S. Rzetelny, M. Swartz, N. Szczepanski, A. Zahid, M. Zahid) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a congratulatory card from Unique Management and stated that congratulations from libraries across the state had been received via email since the LibraryAware award announcement had been made by Library Journal at the end of March. Extra copies of the magazine have been ordered and will be distributed to the board members.
 
Davis also shared a letter from the Community Literacy Council, thanking the library for its participation in their Spelling Bee fundraiser; the Friends sponsored the team, which ended the competition in 2nd Place.

Library Board Meeting Agenda — April 18, 2013

Thursday, April 18, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • Jungle Java Express Lease Renewal discussion
    • First Quarter Budget Amendment
  • New Business
    • President's Volunteer Service Award presentation
    • Plante & Moran 2012 Audit presentation
  • Call to Audience
  • Adjourn

Meeting Minutes — March 21, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:30 pm.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent: J. Fausone
Also Present: E. Davis, M. Nicholson

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

- None

Director’s Report

The library will offer classes on using Zinio for Libraries, a new electronic resource purchased through The Library Network (TLN). Popular magazines will be available to patrons at no cost via their computer, iPad, Kindle Fire, iPhone or Android device.

Committee Reports

– None

Unfinished Business & General Orders

Renewal of Jungle Java Express Lease discussion - JJX co-owner Laurel Hess spoke to the board regarding the general pattern of business expense versus profit the cafe has experienced throughout its tenure at the library.

New Business

Statistic of the Month – Business Services Accountant Debbie McHugh explained the current financial statements currently presented to the board in the monthly packet, and presented a proposed revision to both the summary and expanded versions of the P&L statement.

Call to Audience

– None

Adjourn

The meeting was adjourned at 8:50 PM.

Library Board Meeting Agenda — March 21, 2013

Thursday, March 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • Jungle Java Express Lease Renewal Discussion - Eric & Laurel Hess
  • New Business
    • Presentation: Statistic of the Month: Financial Reports - Debbie McHugh
  • Call to Audience
  • Adjourn

Meeting Minutes — February 21, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:29 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Plante & Moran auditors will be in next week (February 25-March 1); the results of their audit will be presented to the board at the April 18 meeting.

Copies of the 2012 edition of the Michigan Public Libraries Data Digest were supplied to the board; the data was derived from yearly state aid reports.

Reciprocal Borrowing 2012 - Board Presentation

At the Board of Trustees meeting on February 21, 2013, Circulation Services Department Head Nancy Szczepanski provided an overview of reciprocal borrowing. Nancy reviewed 2012 checkouts from our library by residents of other communities, and vice-versa, particularly since the board approval of changes to our Circulation Policy last year. The updated policy affirmed our commitment to sharing with and supporting our neighbors while preserving primary access to Canton taxpayers.

Nancy's presentation, attached here as a .pdf, gave the Board good background on checkouts of our materials by patrons of other libraries, and I hope that you find it useful and interesting, also.

Best,
Eva Davis signature
Eva M. Davis, Director

Library Board Meeting Agenda — February 21, 2013

Thursday, February 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • None
  • New Business
    • Presentation: Statistic of the Month: resident and non-resident cardholders
    • Discussion Item: Renewal of Jungle Java Express lease
  • Call to Audience
  • Adjourn

Meeting Minutes — January 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:30 pm.

Library Board Meeting Agenda — January 17, 2013

Thursday, January 17, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Overview of Canton Public Library Board By-laws
  • Amy Lee — Small Business Resource Center Presentation
  • Nomination and Election of 2013 Board Officers
  • Committee Assignments Discussion
  • Approve new contract for wireless services
  • Approve printer-copier lease contracts renewal
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — December 20, 2012

The Vice-Chairperson, Jim Fausone, called the meeting to order at 7:32 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett
Absent: K. Schulz

Meeting Minutes — November 15, 2012

Thursday, November 15, 2012, 7:30 PM

The Chairperson, Don Turner, called the meeting to order at 7:30 pm.

Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call To Audience

(T. Bennett, L. Brock, Y. Brooks, R. Chastang, N. Eggenberger, M. Farell, S. Foster, T. Hartnett, L. Papa, S. Rzetelny, D. Slavens, M. Slavens, N. Szczepanski,)

Library Board Meeting Agenda — December 20, 2012

Thursday, December 20, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Approve 2013 Board Meeting/Library Holiday & Closure Calendar
  • Introductions of new Board members, presentations from department heads
  • Overview of Canton Public Library Board By-laws
  • Overview of Personal Property Tax legislation
  • Approval of proposed fourth quarter budget amendment
  • Discuss Capital Assets Policy revision
  • General tour of library for new board members
  • Call to Audience (5 min. maximum)
  • Adjourn