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Library Board Meeting Agenda — May 16, 2013

Thursday, May 16, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • Jungle Java Express Lease Renewal
  • New Business
    • Strategic Plan Update
  • Call to Audience
  • Adjourn

Meeting Minutes — April 18, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:33 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(K. Benjamin, M. Benjamin, T. Benjamin, A. Davis, D. Ebner, G. Ebner, Q. Ebner, L. Felcher, C. Fry, L. Golden, R. Havenstein-Coughlin, E. Hess, D. McHugh, L. Papa, S. Rzetelny, M. Swartz, N. Szczepanski, A. Zahid, M. Zahid) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a congratulatory card from Unique Management and stated that congratulations from libraries across the state had been received via email since the LibraryAware award announcement had been made by Library Journal at the end of March. Extra copies of the magazine have been ordered and will be distributed to the board members.
 
Davis also shared a letter from the Community Literacy Council, thanking the library for its participation in their Spelling Bee fundraiser; the Friends sponsored the team, which ended the competition in 2nd Place.

Library Board Meeting Agenda — April 18, 2013

Thursday, April 18, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • Jungle Java Express Lease Renewal discussion
    • First Quarter Budget Amendment
  • New Business
    • President's Volunteer Service Award presentation
    • Plante & Moran 2012 Audit presentation
  • Call to Audience
  • Adjourn

Meeting Minutes — March 21, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:30 pm.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent: J. Fausone
Also Present: E. Davis, M. Nicholson

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

- None

Director’s Report

The library will offer classes on using Zinio for Libraries, a new electronic resource purchased through The Library Network (TLN). Popular magazines will be available to patrons at no cost via their computer, iPad, Kindle Fire, iPhone or Android device.

Committee Reports

– None

Unfinished Business & General Orders

Renewal of Jungle Java Express Lease discussion - JJX co-owner Laurel Hess spoke to the board regarding the general pattern of business expense versus profit the cafe has experienced throughout its tenure at the library.

New Business

Statistic of the Month – Business Services Accountant Debbie McHugh explained the current financial statements currently presented to the board in the monthly packet, and presented a proposed revision to both the summary and expanded versions of the P&L statement.

Call to Audience

– None

Adjourn

The meeting was adjourned at 8:50 PM.

Library Board Meeting Agenda — March 21, 2013

Thursday, March 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • Jungle Java Express Lease Renewal Discussion - Eric & Laurel Hess
  • New Business
    • Presentation: Statistic of the Month: Financial Reports - Debbie McHugh
  • Call to Audience
  • Adjourn

Meeting Minutes — February 21, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:29 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Plante & Moran auditors will be in next week (February 25-March 1); the results of their audit will be presented to the board at the April 18 meeting.

Copies of the 2012 edition of the Michigan Public Libraries Data Digest were supplied to the board; the data was derived from yearly state aid reports.

Reciprocal Borrowing 2012 - Board Presentation

At the Board of Trustees meeting on February 21, 2013, Circulation Services Department Head Nancy Szczepanski provided an overview of reciprocal borrowing. Nancy reviewed 2012 checkouts from our library by residents of other communities, and vice-versa, particularly since the board approval of changes to our Circulation Policy last year. The updated policy affirmed our commitment to sharing with and supporting our neighbors while preserving primary access to Canton taxpayers.

Nancy's presentation, attached here as a .pdf, gave the Board good background on checkouts of our materials by patrons of other libraries, and I hope that you find it useful and interesting, also.

Best,
Eva Davis signature
Eva M. Davis, Director

Library Board Meeting Agenda — February 21, 2013

Thursday, February 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders
    • None
  • New Business
    • Presentation: Statistic of the Month: resident and non-resident cardholders
    • Discussion Item: Renewal of Jungle Java Express lease
  • Call to Audience
  • Adjourn

Meeting Minutes — January 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:30 pm.

Library Board Meeting Agenda — January 17, 2013

Thursday, January 17, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Overview of Canton Public Library Board By-laws
  • Amy Lee — Small Business Resource Center Presentation
  • Nomination and Election of 2013 Board Officers
  • Committee Assignments Discussion
  • Approve new contract for wireless services
  • Approve printer-copier lease contracts renewal
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — December 20, 2012

The Vice-Chairperson, Jim Fausone, called the meeting to order at 7:32 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett
Absent: K. Schulz

Meeting Minutes — November 15, 2012

Thursday, November 15, 2012, 7:30 PM

The Chairperson, Don Turner, called the meeting to order at 7:30 pm.

Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call To Audience

(T. Bennett, L. Brock, Y. Brooks, R. Chastang, N. Eggenberger, M. Farell, S. Foster, T. Hartnett, L. Papa, S. Rzetelny, D. Slavens, M. Slavens, N. Szczepanski,)

Library Board Meeting Agenda — December 20, 2012

Thursday, December 20, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Approve 2013 Board Meeting/Library Holiday & Closure Calendar
  • Introductions of new Board members, presentations from department heads
  • Overview of Canton Public Library Board By-laws
  • Overview of Personal Property Tax legislation
  • Approval of proposed fourth quarter budget amendment
  • Discuss Capital Assets Policy revision
  • General tour of library for new board members
  • Call to Audience (5 min. maximum)
  • Adjourn

Welcome to the new Library Board of Trustees

Library Director Eva Davis and Outgoing Chair Don Turner On November 6, the people of Canton elected six residents to the Library Board of Trustees. Nancy Eggenberger, Sommer Foster, Michelle Farell, and Thomas Hartnett joined incumbents Jim Fausone and Kim Schulz on the board, all of whom were sworn in on November 15 by Canton Township Clerk Terry Bennett.

The Library Board is responsible for the governance and financial oversight of the library. They hire, evaluate, and fire the Library Director, and ensure that the library meets the needs of Canton Township residents. The library has successfully weathered the economic downturn so far, largely because of the successful direction and guidance of these dedicated trustees.

Library Board Meeting Agenda — November 15, 2012

Thursday, November 15, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Meeting Minutes
  • Communications  
  • Swearing in of newly-elected board members — Terry Bennett
  • Board photo — Laurie Golden
  • Presentation to outgoing board members
  • Nomination of new officers to fill vacated positions for remainder of 2012
  • Election of new officers
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — October 18, 2012

The Chairperson, Don Turner, called the meeting to order at 7:33 PM.

Present: J. Fausone, M. Siegrist, G. Snow, D. Turner
Absent: K. Schulz, C. Van Auken

Closed Session Minutes — September 20, 2012

The board moved into closed session to discuss the library director’s evaluation

Colleen Van Auken moved and Jim Fausone supported a motion to move back into open session.

The motion passed unanimously, 12/9-20-1-CS

Budget Hearing Minutes — September 20, 2012

The hearing was called to order by the Chairperson, Don Turner, at 7:30 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent: None

Meeting Minutes — September 20, 2012

The Chairperson, Don Turner, called the meeting to order at 7:33 PM.
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(T. Hartnett, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski)

Budget Hearing Agenda — September 20, 2012

Thursday, August 16, 2012, 7:30 PM
  • Call the Meeting to Order
  • Budget Hearing
  • Approval of Budget
  • Tax Resolution