Board

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:39 PM.

Present:    N. Eggenberger, A. Iqbal, J. Lee, C. Spas, A. Watts, M. Farell (joined meeting at 7:43 PM)                                           

Absent:      None

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (L. Golden, H. MacAfee, D. McHugh, K. Minshall, M. Nicholson, R. Noble) – None        

APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

The library is 50% of the way through fiscal 2021 as of June 30th. The usual Expense suspects (Insurance, Capital Outlay) will fall into line as the year progresses; the second quarter budget amendment later in the meeting will pull the revenues into alignment.

TRUSTEE COMMENTS — None

COMMITTEE REPORTS — None

UNFINISHED BUSINESS & GENERAL ORDERS

Masking for Employees & Volunteers — Trustee Claire Spas asked if the Michigan Occupational Safety and Health Administration (MIOSHA) will ever change its rules re: COVID-19. Director Eva Davis explained that MIOSHA had rescinded its emergency rules to align with the Federal OSHA Emergency Temporary Standard, and now recommends that non-healthcare settings follow CDC and OSHA guidelines re: COVID-19. OSHA has classified COVID-19 as a known workplace hazard, which could render the library liable for short- or long-term disability claims or even a MIOSHA lawsuit, should the library rescind the mask mandate for employees and volunteers who then contract COVID-19. Not all employees have been/intend to be vaccinated, although the Friends of the Library have informed Davis that 100% of their volunteers have received the vaccine. The board directed Davis to allow volunteers to dispense with masks while in the bookstore and its sorting area, but to require masking when they are in the staff area. They will also need to provide the library with proof of vaccination.  Employees will continue to mask while indoors in the library.

NEW BUSINESS

Social Media Analysis —Communications Specialist Kaitlyn Minshall delivered a presentation on the library’s engagement over the past 18 months across the main social media platforms (Facebook, Twitter and Instagram).

The board was generally complimentary, and expressed a desire to see the library partner more with Canton Township across social media platforms, perhaps including TikTok.

Rescind July 29, 2021 closure — A. Watts moved and A. Iqbal supported a motion to rescind the July 29, 2021 closure.

The motion passed unanimously 21/7-15-1

Approve 2nd Quarter Budget Amendment — J. Lee moved and A. Watts supported a motion to approve the 2nd Quarter Budget Amendment as proposed.

The motion passed unanimously 21/7-15-2

2022 Budget Discussion — 1st Draft of 2022 Budget and 2023-2024 Projections

  • 2022 Salaries and Fringes — Davis told the board that the first draft was a balanced budget and achieved everything that the board had been discussing over the past months. Chair N. Eggenberger thanked the department heads for making it work, while the rest of the trustees expressed their support for converting one of the part-time Building Monitor positions to full-time.

    The board also supported the proposed increases to the Salaries budget as recommended in the Salaries & Wages Budget Update.
     

  • Municipal Employees’ Retirement System (MERS) Contribution — Based on the most recent valuation (and mainly due to MERS’ changes in its assumptions), the library is falling short in its objective of reaching a funded ratio of 120%. Davis presented three options, recommending Option 3 to cover current unfunded accrual liability and get back on track to achieve the desired funded ratio by FY2027. The board agreed to this plan in theory, and will re-visit the issue next month to discuss details.

CALL TO AUDIENCE – None

ADJOURN

The meeting was adjourned at 9:06 PM.  

Call the Meeting to Order (7:30 PM)

• Call to Audience (5 min. maximum)
• Approval of Agenda
• Approval of General Meeting Minutes

Administrative Reports
• Communications
• Report of the Library Director
• Trustee Comments

Committee Reports

Unfinished Business & General Orders
• Masking for Employees and Volunteers

New Business
• Social Media Analysis (K. Minshall)
• Rescind July 29, 2021 closure
• Approve 2nd Quarter Budget Amendment
• 1st Draft of 2022 budget and 2023-2024 projections
   o 2022 Salaries and Fringes
   o MERS contribution
• Call to Audience (5 min. maximum)
• Adjourn

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM.

Present:    N. Eggenberger, A. Iqbal, C. Spas, A. Watts (participating remotely from Canton, MI), M. Farell  (participating remotely from Cheboygan, MI)                         

Absent:      J. Lee

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (K. Bounds, R. Carsten, D. Ewick, L. Golden, D. Huntzicker, J. Liang, D. McHugh, M. Nicholson, R. Noble, C. Swanberg) – None        

APPROVAL OF AGENDA

A. Watts moved and M. Farell supported a motion to approve the agenda as amended.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 21/6-17-1 (5-0-0)

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

The library is 42% of the way through fiscal 2021 as of May 31st. The second quarter budget amendment in July will pull the revenues into alignment.

Director Eva Davis introduced the new Department Head for Information Services, Dave Ewick.

The library’s telephone system has been down since Wednesday. IT had been working on it since then and it was finally determined that the problem lies outside the building with an AT&T circuit. Clear Rate Communications, the library’s telephone service provider, has escalated the work order to highest priority.

Davis was sorry to announce the July 1st retirement of Circulation Assistant Carol Siemieniak, after 33 years and seven months of service. Community Relations Department Head Laurie Golden and Communications Specialist Kaitlyn Minshall are organizing an announcement so that the public may bid farewell to Carol, who has been a great favorite with patrons over the years.

On-Call Page Julia Bhuiyan has graduated from high school and will be leaving the library to attend college, effective August 1.

The trustees should have received their 62 Days of Summer packets through the mail. The first day of the program was well-attended; the rocking chairs on Canton’s Front Porch are back, along with the Library Lovers Live Here lawn signs and the Prize Patrol.

TRUSTEE COMMENTS — Chair Nancy Eggenberger said that her Prize Patrol experience was fun and she urged trustees to consider participating.

COMMITTEE REPORTS — None

NEW BUSINESS

August 2021–July 2022 Healthcare Plan Options Overview — Kapnick Insurance representative Dave Huntzicker reviewed the recommended healthcare plan options. The Blue Care Network Healthy Blue Living HMO Platinum 500 (the library’s current plan) has been re-certified with no changes, and an average cost increase of only 5.21%.

Huntzicker concluded that the BCN HMO plan was the best choice and recommended that the library not switch healthcare providers at this time, as the quality of the plan and the ability for employees to retain their choice of physicians could not be matched by other considered options, such as one from Priority Health.

Approve August 2021-July 22 Healthcare Contract — M. Farell moved and C. Spas supported a motion to renew the Blue Care Network Healthy Blue Living Platinum 500 healthcare plan contract for August 2021-July 2022.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/6-17-2 (5-0-0)

Review and Approve PA 152 Employer/Employee Insurance Premiums Cost-Sharing — Secretary/Treasurer Amy Watts stated that past boards had found it valuable for employees to have “some skin in the game” regarding healthcare premiums, and so had usually chosen the 80/20 split for cost-sharing. Chair Eggenberger said that consistency in expectations for staff in this area was also important. Business Service Department Head Marian Nicholson reminded the board that, with their concerns over keeping salaries and fringe benefits in line, the 80/20 split was more reasonable than the Hard Cap option.

A. Watts moved and A. Iqbal supported a motion to approve the 80/20 split for PA 152 Employer/Employee Insurance Premiums Cost-Sharing.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/6-17-3 (5-0-0)

Before leaving the Zoom call, D. Huntzicker introduced Rick Carsten, who will be replacing Clay Paul on the library account.

2022 Budget Discussion — Expenditures

Capital Expenditures — M. Nicholson highlighted a few projected capital expenditure projects for 2022: servicing of the storm sewer/catch basin (if necessary); improvements to the paver walkway and landscaping in the Rebecca Havenstein-Coughlin Memorial Courtyard (partial funding for which will hopefully come from donations); booths (in the aisle separating the Adult Non-Fiction stacks) and semi-circular study pods (outside the Internet Lab); and a refreshing of the Community Room (replacement of the Whisper Wall covering; addition of under-carpet power/USB ports; new window shades; and new tables and chairs).

Davis reminded the board that none of the furniture up for replacement had been purchased during other building construction projects, and had in fact reached the end of their life expectancy.

Information Technology Department Head Rudie Noble briefly reviewed projected expenditures in the separate Technology Long Term Capital Outlay document: replacement of the projector and sound equipment in the Community Room; 42 personal computers in various subsets; some laptop computers; and a new sorter system.

Davis commended Building Supervisor Jim Laffey and the IT staff for their yeomanlike efforts which have kept the sorter conveyor and its software program running for the past twelve years. She said that Circulation Supervisors Barb Gudenburr and Denise Skopczynski had scrutinized a large number of sorter systems at the Public Library Association conference in February 2020, and had noted several options for the system to be purchased in 2022.

Reopening the Library Further: Considerations  — Davis informed the board that the Michigan Department of Health and Human Services (MDHHS) was rescinding its pandemic orders effective at 12:01 AM on Tuesday, June 22, 2021. After that time, no broad orders relating to the pandemic will be in effect. However, the current orders from the Michigan Occupational Health and Safety Administration (MIOSHA) — which apply to employers and employees — have not been rescinded.

Davis advised the board that they would be able to make whatever policy they liked regarding mask-wearing for the public, even after June 22nd.

The board was in agreement that any attempt to retain a mask-wearing policy for the public after the rescission of the MDHHS order would be a thankless task, but that it would need to retain the policy for staff for the time being under the current MIOSHA rules.

Pandemic Reopening Policy Revision — A. Watts moved and M. Farell supported a motion to repeal in full the library’s Pandemic Reopening Policy for the public as of June 22, 2021, and to affirm that all staff members must continue to mask indoors (except while eating or drinking, or in an isolated space) until the current MIOSHA rules are revised or rescinded.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/6-17-4 (5-0-0)

Approve Library Closure for HVAC Replacement — Davis explained that safety concerns dictated that the building be uninhabited while a construction crane was used to remove and replace the new HVAC units. Thursday, July 29th was the scheduled date for the work, with July 30th as a possible rain-date.

C. Spas moved and A. Watts supported a motion to close the library on July 29, 2021 for replacement of the HVAC unit.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/6-17-5 (5-0-0)

CALL TO AUDIENCE – None

ADJOURN

The meeting was adjourned at 8:27 PM.  

•       Call the Meeting to Order (7:30 PM)

•       Call to Audience (5 min. maximum)

•       Approval of Agenda

•       Approval of General Meeting Minutes

•       Communications

•       Report of the Library Director

•       Trustee Comments

•       Committee Reports — None

•       Old Business — None

•       New Business

  •               August 2021-July 2022 Healthcare Plan Options Overview (Kapnick Insurance)
  •               Approve August 2021-July 2022 Healthcare Contract
  •               Review and Approve PA 152 Employer/Employee Insurance Premiums Cost- Sharing                         (hard cap or 80/20 split)
  •               2022 Budget Discussion — expenditures                      
                           o   Capital expenditures
  •               Reopening the Library Further
  •               Pandemic Reopening Policy Revision Approval

•       Call to Audience (5 min. maximum)

•       Adjourn

Please note that the June meeting of the Canton Public Library Board will be held remotely, in accordance with the amended MDHHS Gathering and Face Mask order and the Wayne County Declaration of Local Emergency Ordinance. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, June 17. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting packet is available below. The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org.

 

The Canton Public Library Board of Trustees has approved the following change:

The June Board Meeting will take place on Thursday, June 17 at 7:30 pm

 

•       Call the Meeting to Order

•       Call to Audience (5 min. maximum)

•       Approval of Agenda

•       Approval of General Meeting Minutes

•       Communications

•       Report of the Library Director

•       Trustee Comments

•       Update the 2021 Calendar of Library Closures Due to Cancellation of Liberty Fest

•       Discuss Possible Change to June Board Meeting Date Due to Cancellation of Liberty Fest

•       2022 Budget Discussion — revenues

        o   Millage rate — review County Equalization Report, determine millage rate for 1st draft 
             budget

        o   Property tax collection rate — review library recommendation, discuss initial assumption
             for 1st draft budget

        o   Excess of Income Over/Under Expenditures — review library recommendation, discuss
             initial assumption for 1st draft budget

•       Pandemic Reopening Policy Revision Approval

•       Reopening the Library Further: Considerations

        o   MI Vacc to Normal Challenge

        o   CDC Guidance for Vaccinated People

•       Include Director in Mid-Year Merit Raise Pool

•       Call to Audience (5 min. maximum)

•       Adjourn

Please note that the May meeting of the Canton Public Library Board will be held remotely, in accordance with the amended MDHHS Gathering and Face Mask order and the Wayne County Declaration of Local Emergency Ordinance. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, May 20. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting packet is available below. The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org.

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM.

Present:           N. Eggenberger, M. Farell, A. Iqbal (joined meeting at 9:04 PM), J. Lee, C. Spas,                          A. Watts (participating remotely from Canton, MI)                       

Absent:            None

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (K. Bounds, L. Golden, D. McHugh, M. Nicholson, R. Noble, C. Swanberg, K. Szymanski, A. Watkins) – None         

APPROVAL OF AGENDA

The agenda was approved as amended.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, J. Lee, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 21/4-15-1 (5-0-0)

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

NEW BUSINESS

2020 Audit Presentation  (Plante Moran) —  Alisha Watkins and Keith Szymanski of Plante Moran presented the findings from their audit of the library’s 2020 fiscal year. In sum, Watkins stated that the remote audit had gone smoothly, largely due to the extra efforts made by the library team (Business Services Department Head Marian Nicholson and Accountant Debbie McHugh). It was, she said, another “great audit” and Plante Moran issued an “unmodified” opinion.

The library’s practice of prepaying certain vendors was discussed but not considered to be a material misstatement. The possibility that the method of prepayment could be converted to monthly invoicing was raised.

Watkins noted that the library has until the end of 2022 to move to the revised Michigan Uniform Chart of Accounts designations. The library has contracted with BS&A Software to provide the services currently provided through QuickBooks to accomplish this goal.

Trustee Jasmine Lee questioned a Note to the financial statements concerning credit risks of bank deposits. Watkins explained that it was merely a required disclosure, as every financial institution covered by the Federal Deposit Insurance Corporation (FDIC) is limited to $250,000 per each account.

Watkins closed by reiterating that the library had obtained a very good result and congratulated the team.

COMMUNICATIONS — Director Eva Davis noted receipt of a congratulatory letter from State Representative Ranjeev Puri on the library’s re-certification for both Essential and Enhanced levels of the state’s Quality Service Audit Checklist (QSAC) — one of only 13 libraries in the state to do so.

She also made reference to the Protecting Local Government Retirement and Benefits Act (PA 202 of 2017) & Public Act 530 of 2016 Pension Report, which was included in the Board packet.

DIRECTOR’S REPORT

Davis will meet with State Representatives Matt Koleszar (20th District) and Ranjeev Puri (21st District), and State Senator Dayna Polehanki (7th District) on Tuesday, April 20 for Library Advocacy Day.

Dave Ewick began his duties as the new Department Head of Information Services on Wednesday, April 14.

Professional advice given by payroll processing company, Paylocity, regarding the library’s eligibility for 2020 tax credits under the Families First Coronavirus Response Act (FFCRA) proved erroneous. The library will need to repay around $8,000 and there is a slight possibility that the Internal Revenue Service will levy a fine, despite the library’s immediate disclosure once the error was discovered by Business Services Department Head M. Nicholson.

The library’s initial one-week closure (due to a positive case of coronavirus on staff) was extended to two weeks when a second staff member tested positive. Staff will return on Wednesday, April 21st to prepare for reopening, and the library will welcome back the public on Thursday, April 22nd, albeit with limited services of holds pickup and curbside services, and phone, email and online reference services only.

TRUSTEE COMMENTS — Vice Chair Michelle Farell questioned why the library was limiting services. Davis said that she made the decision to be very prudent, in consideration of the majority of the in-person patron base who are in the at-risk category; families with children who cannot be vaccinated; the majority of staff who have not yet had the opportunity to obtain both injections; and the almost-daily mask compliance issues with members of the public. When board members questioned the public response to the closure, Davis said that she would forward the small number of complaints received to the board.

Trustee J. Lee asked about items in the financial statements: credit card fees and the Wayne County Delinquent Tax Settlement. Davis and M. Nicholson explained that the credit card fees were merchant fees the library was required to pay for accepting credit card payments for fines and charges. The payments to Wayne County were reimbursements to the county for monies previously advanced to the library for delinquent property taxes which ultimately proved uncollectible.

COMMITTEE REPORTS — None

NEW BUSINESS

Accept 2020 Audit as Presented —A. Watts moved and C. Spas supported a motion to accept the 2020 audit as presented by Plante Moran. 

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, J. Lee, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/4-15-2 (5-0-0)

Approve 1st Quarter Budget Amendment— Davis said that the library is 25% through the year and income and revenues are mostly balancing out. Insurance is out of line due to new policy pricing, likely due to insurance companies raising their rates due to anticipated coronavirus-related claims.

The sidewalk repair and curb replacement expenditure already existed in the budget but, as it was over $5,000, it needed to be moved from Repairs to Capital Replacement.

M. Farell moved and C. Spas supported a motion to approve the 1st Quarter Budget Amendment as presented.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, J. Lee, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/4-15-3 (5-0-0)

2022 Budget Discussion — Expenditures

Salaries — Davis reviewed the 2020 board discussion re: salaries for the 2021 fiscal year. Due to the uncertainty surrounding all aspects of the coronavirus, the board had instructed Davis to suspend all salary increases to staff members in pay grades 12 and above.

Since many open positions have been unfilled through the first quarter 2021, M. Nicholson has determined that enough money now remains in the 2021 Salaries budget to implement the increases originally proposed for staff members in pay grades 12 and above, commencing with the first pay period in July 2021. While the monies are already in the approved 2021 budget, Davis indicated that she was uncomfortable implementing the salary increases without first obtaining board approval, as the board’s original direction was to not grant such increases. The board concurred that the library may implement mid-year raises as of the first pay period in July to fully implement the 2021 salary recommendation, provided that this does not increase the 2021 Salaries budget.

With regard to the 2022 budget proposal, Davis and the library administration are requesting an additional $188,000 for salaries. Based on market analysis supplied in the Element One Base Pay Structure Ranges for FY2022, this would bridge the gap from the last fully adopted pay structure in 2020 (assuming the board additionally approves the proposed mid-year pay rise) for fully functioning employees only. Such increases would not apply to new hires or employees not working at the fully functioning level.

Discussion ensued; although it would leave them with the opportunity to review only one draft budget proposal before the final Budget Hearing in September, the board decided to revisit the issue at the July meeting.

CALL TO AUDIENCE – None

ADJOURN

The meeting was adjourned at 9:22 PM.  

  •        Call the Meeting to Order
  •        Call to Audience (5 min. maximum)
  •        Approval of Agenda
  •        Approval of General Meeting Minutes
  •        Communications
  •        Report of the Library Director
  •        Trustee Comments
  •        Old Business — None
  •        New Business

           o     2020 Audit Presentation (Plante Moran)

           o     Accept 2020 Audit as Presented

           o     Approve 1st Quarter Budget Amendment

           o     2022 Budget Discussion — expenditures

                  o     Salaries — review library recommendation, determine initial assumption for 1st
                         draft budget

  •        Call to Audience (5 min. maximum)
  •        Adjourn

Please note that the April meeting of the Canton Public Library Board will be held remotely, in accordance with the amended MDHHS Gathering and Face Mask order and the Wayne County Declaration of Local Emergency Ordinance. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, April 15. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting packet is available below. The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org.

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:31 PM. (Due to technical difficulties, portions of the meeting were not recorded.)

Present:           (participating remotely from Chicago, IL) N. Eggenberger; (participating remotely
                         from Canton, MI) M. Farell, A. Iqbal, J. Lee, A. Watts; C. Spas                         

Absent:            None

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (K. Bounds, L. Fawcett, J. Ford, L. Golden, M. Hathaway, S. Kennedy, E. Komarnicki, C. Luketich, D. McHugh, K. Minshall, M. Nicholson, R. Noble, T. Scott, C. Swanberg) – None         

APPROVAL OF AGENDA

The agenda was approved as amended.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, J. Lee, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 21/3-18-1 (6-0-0)

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

At the end of February, the library was 17% of the way through the new fiscal year. On the revenue side, the majority of property tax income has been received and is trending high, but will fall into line as the year progresses.  Penal fines will not be received until August/September and the first of two State Aid to Libraries payments should be received in April/May. Miscellaneous & Contributions is trending high due to a number of generous donations. Vending commissions and Meeting Room Rentals are at zero, due to COVID.

On the expenditure side, some areas are trending higher than 17% but will fall in line over the course of the year: Fringe Benefits (due to the bulk annual payment made to MERS to fund the pension plan); Professional & Contractual (due mainly to annual IT-related licenses and contracts that are due for payment early in the year); and Insurance, which must be paid at the beginning of the year. Although Property Tax Refunds are trending higher than 17%, they are still in line with what was budgeted.

Business Services Department Head Marian Nicholson and HR Specialist Shipra Sharma are getting details on the newly passed American Rescue Act and its impact on the FFCRA and EFMLA. They anticipate guidance on implementation from the Department of Labor by April 1st.

Library Giving Day is Wednesday, April 7 and the Friends of the Library have agreed to a public match challenge up to $5,000.

Personal Identification Numbers (PINs) for all library accounts will be required effective April 29. PINs may be from 7-13 digits, and the library will initially pre-populate all accounts with the account holder’s birthdate (mm/dd/yyyy). A publicity push via the newsletter, the CPL website and social media accounts will be forthcoming.

The heavy equipment in the front west parking lot is for budgeted Concrete curb and sidewalk repairs. Since the cost will exceed $5,000 it is now considered a capital replacement rather than a building improvement. A request to move the money within the budget will appear in the 1st Quarter Budget Amendment in April.

Outdoor Storytime will resume in mid-April for a five week session, weather permitting.

This Saturday (March 20) is the International Day of Happiness; we will celebrate it with serendipitous programs and giveaways.

Director Eva Davis thanked Community Relations Department Head Laurie Golden, Program Librarian Nichole Welz and the Community Relations department staff; and Information Services Manager Jack Visnaw and the Youth librarian staff for their work in offering virtual programming to 1st Grade students and teachers in Canton’s public, private and charter schools for March is Reading Month. She also recognized the Friends of the Library for their generosity in donating 1000 coupons for free books from Secondhand Prose Used Bookstore for the first graders.

E. Davis and L. Golden have been contacted by WDET Radio to collaborate with them and other community partners to provide material for a ”Canton during COVID” series.

Since Davis is a co-Chair of the Canton Coalition for Inclusive Communities, she has been asked to serve as the Chair of its proposed new Citizens’ Oversight and Transparency subcommittee. The coalition has applied for a grant for the new subcommittee and their proposal will be presented to the Canton Township Board of Trustees on Tuesday, March 23rd.

The library administration is looking seriously at increasing patron capacity to 75 (from 50), after several consecutive Sundays when the 50-person limit was reached and patrons were forced to wait outside until other patrons left the building.

Plymouth District Library Director Carol Souchock is retiring at the end of April and one of their library board trustees reached out to Davis to discuss the situation with her. Davis, in her role as a neighbor and a current Plymouth resident, offered her assistance in drafting a job description, vetting candidates, etc. Davis broached with the Canton Public Library Board of Trustees a possible district library venture, involving Plymouth Township, the City of Plymouth and Canton Township, as this would be the time to have Board Chair Nancy Eggenberger discuss this with her Plymouth District Library counterpart. The Canton Public Library Board Trustees were uninterested in pursuing the matter.  

TRUSTEE COMMENTS — Board Chair Nancy Eggenberger recommended that the new trustees reach out to Director Davis if they had any questions regarding any aspect of the financial statements or the budget.

COMMITTEE REPORTS — None

NEW BUSINESS

PULSE Project Presentation: Senior Residents — Several members of the interdepartmental committee  in turn presented the results of an almost yearlong project to discover and meet the short term needs of the fastest growing segment of the Canton Township population: residents aged 65 years+. Using design thinking, the committee’s goal was to research; explore and define; imagine; and evolve services, programs, accessibility and collections for the senior population. The resultant research will have value and application beyond the pandemic, and the library will be sharing what has been learned with our partners in the community.

The board members were unanimous in their praise for the committee’s work and presentation. Davis thanked the presenters (L. Golden; Program Librarian Laura Fawcett; Librarian Tara Scott; and Communication Specialist Kaitlyn Minshall) and other members of the committee (Librarians Kori Kasara and Amy Lee and Research Strategist Susan Kennedy of Look See) for their hard work.

UNFINISHED BUSINESS & GENERAL ORDERS

Update on Phased Reopening — We are still operating at a slow and steady pace. Curbside service is now available all hours that the library is open, and while an increase in patron capacity is under consideration, it is still manageable on all days other than Sunday.

Fines Elimination — After reflecting on the report submitted by Circulation Services Department Head Kat Bounds at the February meeting and the possibility of eliminating fines for certain collections (like juvenile books), the board indicated their wish to retain the current policy at this time.

Approval of Phase II Facilities Project — Rooftop Units and Roof Replacement in 2021, not to exceed $1,075,000 — Trustee Jasmine Lee questioned the roles of Sustainable Energy Engineering (SEE) and Intertek. Davis explained that SEE would be engineering/project managing the Phase II Facilities project, and Intertek was the firm that had performed an independent analysis of the scope of work required for the roof replacement portion of the project.

A. Watts moved and J. Lee supported a motion to approve the Phase II Facilities Project — Rooftop Units and Roof Replacement in 2021, not to exceed $1,075,000. 

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, J. Lee, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/3-18-2 (6-0-0)

NEW BUSINESS

Approval of BiblioCommons Recommendation for Content Management System expenditure in 2021: Website, Catalog and Events — Information Technology Department Head Rudie Noble briefly touched on points detailed in the Discovery Layer Recommendation document provided to the board, including the reasons why now is the time to leave the end-of-life Drupal platform for BiblioCommons. He thanked the multi-department committee (K. Bounds; Collection Specialist Lisa Craig; Circulation Supervisor Gale Forster; L. Golden; Adult Librarian Manager Megan Hathaway; Web Resources Specialist Courtney Luketich; Technician Tim Sills; Systems Administrator Carl Swanberg; and Youth Librarian Manager Jack Visnaw) for all of their efforts.

Trustee Lee questioned BiblioCommons representative Eric Komarnicki on contractual language regarding fees. Davis said that the library’s attorney had vetted the contract and made several suggested changes, which BiblioCommons had incorporated into the contract being presented.

The board expressed their appreciation for the depth of information provided regarding the proposal.

A. Watts moved and J. Lee supported a motion to approve the recommendation of BiblioCommons for the Content Management System expenditure in 2021 for the website, catalog and events.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, J. Lee, C. Spas, A. Watts

No: None

Abstain: None

The motion passed unanimously 21/3-18-3 (6-0-0)

2022 Budget Discussion — Expenditures

Healthcare plan coverage discussion — discuss expanding coverage to fully comply with Patient Protection and Affordable Care Act (PPACA) — M. Nicholson revisited the basics of the PPACA. After a brief discussion, the board opted to retain the current policy regarding healthcare plan coverage for employees.

CALL TO AUDIENCE – None

ADJOURN

The meeting was adjourned at 9:37 PM.  

•       Call the Meeting to Order

•       Call to Audience (5 min. maximum)

•       Approval of Agenda

•       Approval of General Meeting Minutes

•       Communications

•       Report of the Library Director

•       Trustee Comments

•       Unfinished Business & General Orders

  •  Update on Phased Reopening
  •  Fines Elimination – Factors to Consider
  •  Approve Phase II Facilities Project — Rooftop Units and Roof Replacement in 
     2021, not to exceed $1,075,000

•       New Business

  • PULSE project presentation — Senior residents (L. Golden, L. Fawcett, T. Scott, K. Minshall)
  • Approval of Bibliocommons recommendation for Content Management System expenditure in 2021:  Website, catalog, and events
  • 2022 Budget Discussion — expenditures
  • Healthcare plan coverage discussion — discuss expanding coverage to fully comply with PPACA

•   Call to Audience (5 min. maximum)
•   Adjourn

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