Library Board Meeting Minutes — Thursday, August 17, 2017

The Chairperson, Michelle Farell, called the meeting to order at 7:30 PM.

Present:           Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:            None

Also Present:  E. Davis, K. Gladden


  • CALL TO AUDIENCE (L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, R. Noble,

N. Szczepanski)



The agenda was approved by unanimous consent.



The minutes were approved by unanimous consent.




    • The Connect Your Summer final celebration will be Saturday, August 19.
    • Reconstruction of the west parking lot will begin Monday, August 21.
    • As of the end of July, we are at approximately 58% through the year. Fringe Benefits are falling in line. Insurance (which was paid early in the year) and Capital Expenditures (also paid early in the year due to the construction project) will also begin to fall in line.  The current numbers reflect the budget amendment approved at the July meeting.


  • TRUSTEE COMMENTS —Trustee Nancy Eggenberger asked for a fuller explanation of the library’s role as a “challenge partner” in the Educational Excellence Foundation’s “Quest for Excellence” scavenger hunt on August 26.




    • Siemens Energy Analysis Proposal — Business Services Department Head Marian Nicholson informed the board that she and Building Supervisor Jim Laffey had been in contact with Citra Lighting and had received a proposal to convert all of the library’s lighting to LED bulbs. DTE rebates for the conversion will be going away soon; if such a project were completed by the end of 2017, the library could realize around $7,000 in savings from DTE, and the $ 50,000 outlay would be recouped in energy savings in less than two years. Lighting would then be removed from the scope of the Siemens proposal.

        Discussion then ensued regarding the relative advantages of holistic versus independent contracting for 
        replacement and maintenance for the library plant. It was agreed that M. Nicholson and J. Laffey would
        investigate alternative building management and consulting firms to make presentations to the board at a
        later date.

  • 2018 Draft Budget Proposal and 2019-2020 Projections (2nd look) – Davis said that the proposal was largely the same as that presented at the July meeting, with no dramatic changes.
    • Approve Donor Gift Agreement — N. Eggenberger moved and J. Pandit supported a motion to approve the Donor Gift Agreement as presented.

      The motion passed unanimously, 17/8-17-1

    • Communications on Library’s Pest Control Program — After discussion, it was agreed that an official education program was not needed at this time.
    • 2018 Draft Schedule of Board Meetings and Library Closures (1st look) – Neither N. Eggenberger nor Chair Michelle Farell will be available for the scheduled June meeting date; additionally, Farell will not be able to attend the July meeting as currently scheduled.

      It was suggested that the June meeting be moved to Wednesday, June 13; the trustees agreed to consult their personal calendars and discuss the schedule again at the September general meeting.





   The meeting was adjourned at 8:48 PM.