(Draft) Library Board Meeting Minutes — Thursday, July 18, 2019

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, D. McHugh, M. Nicholson, R. Noble, J. Parij, K. Young) – None      
  • APPROVAL OF AGENDA

    The agenda was approved by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

    The minutes were approved by unanimous consent.

  • COMMUNICATIONS — A Thank You card from a Northville patron was circulated to the board members. She had, in 2018, displayed interest in purchasing chairs like some in the library. Business Services Department Head Marian Nicholson had kept her information and, when two of the chairs were being removed from use, contacted the patron to offer them to her.

    The press packets distributed to the board members represented the last six months’ worth
    of press clippings from local sources. Due to the large staff turnover at the Observer &
    Eccentric newspapers, it has become increasingly difficult to get stories placed in the Canton
    Observer.

  • DIRECTOR’S REPORT
    • The Canton Township Board vote on which company will conduct the new Community Survey was postponed to August 13.
    • Income is trending higher in the financial reports due to monies received under Miscellaneous and Contributions, which will be reconciled when the income is recognized in the 2nd Quarter Budget Amendment.  Some expenditures continue to trend higher: Fringe Benefits, due to the MERS lump sum payment that was made early in the year and Insurance, due to premiums having to be paid in the first quarter.  These areas will fall in line as the year progresses.
  • TRUSTEE COMMENTS — Vice Chair Nancy Eggenberger commented that she had participated in one of the 62 Days of Summer Prize Patrols and that it had been an enjoyable experience.
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS — None
  • NEW BUSINESS
    • (Draft) 2020 Budget & 2021-2022 Projections (1st look) — Director Eva Davis said that the auditors had recommended the budget format be changed to include columns delineating both the preceding two budgets (2018 & 2019) and projections for the succeeding two budgets (2021 & 2022), along with the proposed 2020 budget.

       N. Eggenberger complimented Accountant Debbie McHugh for her work on the Budget 
       Narrative, which clearly outlined how board concerns, as expressed in budget discussions
       throughout 2019, had been addressed in the proposed 2020 budget draft.

       M. Nicholson and E. Davis briefly addressed projects that will be handled by ENGIE
       Services; rebuilding the Fund Balance beginning in 2023; and future obligations and
       contributions to the MERS pension fund.

  •    Approve 2nd Quarter Budget Amendment — Davis briefly discussed the proposed
       amendment, which recognized both additional revenues and decreased overdue fine
       income, and allocated those additional revenues within various expenditures (including the
       Story Trail, whose sign frames have been installed).

       Trustee M. Farell moved and N. Eggenberger supported a motion to approve the 2nd
       Quarter Budget Amendment as presented.

       The motion passed unanimously 19/7-18-1.

  • CALL TO AUDIENCE – None
  • ADJOURN
    The meeting was adjourned at 7:56 P