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Meeting Minutes — January 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:30 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call To Audience

(L. Golden, R. Havenstein-Coughlin, A. Lee, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared an invitation from the Community Literacy Council to participate in their 2013 Spelling Bee fundraiser on March 13. The board was encouraged to volunteer for the library team (usually made up Friends, Board members and staff) which the Friends sponsor each year; Davis will be a judge at the event (along with Plymouth District Library Director Pat Thomas.)

Director’s Report

Changes in staff will result from recent and upcoming departures: part time Information Services librarian Meghan Ebbitt moved to Virginia and full time Digital Resources Developer Brad Czerniak will depart at the end of the month for the private sector. Both positions will be posted. (NOTE: Acquisitions Assistant Kathy Beck is also retiring February 1st after 22 years with CPL and will be succeeded by Karen Davison, whose part time position with the Technical Processing Workgroup will be filled.) In addition, a new Information Services intern will start in February and the Community Relations department is advertising for an intern, as well.

The process of constructing six new group study rooms in the East wing has begun: 3 will hold up to four people each and three will seat 1-2 people. The study rooms are in great demand and the Destination Imagination middle school team members had requested their 2012 fundraising dollars be designated toward this goal.

Committee Reports

None

Unfinished Business & General Orders

Overview of Canton Public Library By-laws – Davis and Trustees Fausone and Schulz clarified why the bylaws specify that the board be composed of six members, and which standing committees the board has found to be necessary and valuable.

New Business

Presentation on Business Resource Center – Information Services librarian Amy Lee described the background and function of the new Business Resource Center, which offers physical (books) and electronic (databases and websites) collections, monthly programming and research support for small business owners, entrepreneurs and would-be entrepreneurs. The BRC is partnering with Schoolcraft College and the Michigan Small Business Technology Development Center to reach this important segment of the community.

Nomination and Election of 2013 Board Officers – The 2012 interim board members indicated their willingness to continue in their positions in 2013.

T. Hartnett moved and S. Foster supported a motion to retain K. Schulz as Chair, J. Fausone as Vice Chair and N. Eggenberger as Secretary/Treasurer for the year 2013.

The motion passed unanimously 13/1-17-1.

Committee Assignments – After discussion, it was agreed that a Finance Committee was a valuable tool in streamlining budgetary and other financial issues for presentation to the board as a whole. Chair Schulz appointed herself and Trustees Eggenberger and Foster to the 2013 Finance Committee.

Approval of Proposed Contract for Wireless Services – L. Papa presented a federal e-Rate proposal from AT&T for the four mobile phones provided by the library to Business Services and Information Technology staff to facilitate 24/7 on-call support services. He noted that AT&T was not only cheaper but provided more minutes than the competing bid from Sprint.

T. Hartnett moved and N. Eggenberger supported a motion to approve the e-Rate proposal for wireless services as presented.

The motion passed unanimously 13/1-17-2.

Approval of Proposed Lease Renewals for Copy & Print Services – L. Papa requested approval of lease renewals for printing and copying services from Konica-Minolta, noting that this is part of a strategy adopted several years ago to consolidate printing/copying hardware and supplies. While he did not seek a bid from another vendor at this time (this bid is similar to the low rate obtained in 2011 as part of a Premier CHAMPS pricing plan), Papa stated that Konica-Minolta has been very competitive in their pricing and the library has not received complaints from either staff or patrons re: the copier/printers they have supplied to the library.

N. Eggenberger moved and J. Fausone supported a motion to approve the proposed Konica-Minolta lease agreements for copying and printing services as presented.

The motion passed unanimously 13/1-17-3.

Call To Audience

Davis announced that the Friends of the Library would be celebrating their 25th anniversary with a gala celebration at the library on May 17.

L. Golden reminded the board to check their communications packets for an Observer & Eccentric story, Learning to use new gadgets, technology at the library.

Adjourn

The meeting was adjourned at 8:09 PM.