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Meeting Minutes - September 15, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:35 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

A letter from Lois McWherter was passed around. Also, board members confirmed they had received communication from Trustee G. Snow and C. Young.

Report Of The Library Director

A positive op-ed piece by editor Brad Kadrich, regarding National Library Card Sign Up Month and in support of the library, appeared in the most recent issue of the Canton Observer.

Sergeant Scott Hughesdon of Canton’s Department of Public Safety had visited and was shown a map and resolutions of the proposed new security cameras (agenda action item #2) to verify that the views obtained by their placement would be helpful to the police. He complimented E. Davis and security monitor Bill Rice on implementing his department’s suggestions.

A change on the balance sheet was due to closing out the Chase Trust account and subsequent opening of a high-yield savings account (which will show up in the next month’s report). This was done at the suggestion of Doreen Latimer, the library’s banker at Chase.

Davis and S. Rzetelny will meet with the library’s health insurance consultant to discuss the impact of the 80/20 healthcare proposal, which the governor was scheduled to sign into law.

Committee Reports

None

Unfinished Business

Volunteer Code of Conduct Policy — Trustee Snow spoke in favor of altering the policy’s language to specifically address sexual preference and gender identification in the non-discrimination clause.

J. Fausone moved and C. VanAuken supported a motion to accept the Volunteer Code of Conduct Policy as written.

The motion passed 5-1-0 11/09-15-1

New Business

2012 Calendar and Board Meeting Dates.

J. Fausone moved and K. Schulz supported a motion to approve the 2012 calendar of Board meetings, holidays and closures as presented.

The motion passed unanimously 11/09-15-2

Expansion of Avigilon Video Surveillance System – Davis recommended an accelerated expansion of the current video surveillance system, which would upgrade existing equipment, provide for additional internal and external cameras in areas identified by the police, security and department heads, and allow for storage of recorded footage for up to one week. The project would be funded with additional unbudgeted revenue.

D. Turner moved and C. VanAuken supported a motion to approve the Phase II expansion of the Avigilon Video Surveillance System.

The motion passed unanimously 11/09-15-3.

Proposed Record Retention Policy, first reading – Davis explained that the policy encompasses business, personnel, financial and digital records, and complies not only with state law but with accepted standards of the human resources, computing and library industries; the policy has already been reviewed by the attorney.

Call To Audience

None

Adjourn

The meeting was adjourned at 8:15 PM