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Meeting Minutes -- November 20, 2008

November 20, 2008
7:30 p.m.


The meeting was called to order by the Chairman, James Gillig, at 7:50 p.m.
Present: J. Fausone, J. Gillig, N. Williams, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Absent:
Also Present: E. Davis, S. Rzetelny

CALL TO AUDIENCE

No comments.

APPROVAL OF AGENDA

The agenda was approved with additions.

APPROVAL OF MINUTES

Minutes of the October 16th General meeting were approved as written.

COMMUNICATIONS

  • Correspondence from the Westland mayor congratulating all elected board members.

REPORT OF THE LIBRARY DIRECTOR

  • Two unplanned expenses will necessitate a 4th quarter budget amendment and use of reserve funds. The library has received the Wayne County October Delinquent Tax Settlement Invoice in the amount of $28,630. The majority of the Tax settlement is due to tax credits on three disputed properties. Eva contacted the Canton Township Treasurer who stated he did not have information these cases were going to the tax tribunal which is why Canton Public Library was not notified of this unexpected expense. The other expense is due to the failure of another frequency drive, in addition to the original frequency drive failure last month.
  • Eva will attend the Department of History, Arts & Library's proposed changes to state aid rules hearing in Lansing on Monday, November 24, 2008. State coop directors submitted testimony and comments stating their concern that the Department was overreaching its authority by proposing to redefine the definition of "Legal service area population" which could then include full services for non-residents. If passed, the proposed revisions will go into effect October 2009.

OLD BUSINESS

  • J Fausone moved and C. Van Auken supported a motion to move into closed session to discuss a written attorney-client privileged letter and clarify the director's 2009 salary compensation. A roll call vote was taken: J. Fausone - Aye G. Snow - Aye M. Siegrist - Aye J. Gillig - Aye C. Van Auken - Aye D. Turner - Aye 11/08-20-1 the motion passed unanimously. The board moved into closed session at 8:12 P.M. The board reopened to public session at 8:25 P.M. Trustee Turner thanked Director Davis for her support during the pre and post election process.

NEW BUSINESS

  • Board Orientation - Chairman Gillig welcomed newly elected board members Michael Siegrist and Don Turner and distributed board orientation packets which included Boards That Make a Difference by John Carver, Michigan Public Library Trustees Manual and the 2007 Audit Report. Returning board members were given an updated copy of the manual.get Amendments as presented.
  • Election of Interim Secretary/Treasurer - Chair Gillig asked for nominations for the position of interim secretary/treasurer. Trustee Snow nominated James Fausone as Interim Secretary Treasurer. Trustee Fausone was affirmed by acclamation.
  • Discussion of 2009 Officer Nominations - Discussion was held and agreement reached that the nomination and election of 2009 officers be delayed until the December meeting since this was the first meeting of the newly elected board.
  • Jungle Java - The September and October Jungle Java financial statements indicating disappointing earnings were reviewed. Discussion was held regarding the recent rent reinstitution. Trustee Turner asked whether Jungle Java management had indicated concern to the director. Eva replied she had not heard from the management but previous statements by the management had expressed their position that they provide a community service. The board asked Eva to contact management to address concerns.

CALL TO AUDIENCE

No Comments.

ADJOURN

Meeting was adjourned at 8:30 p.m. Dr. James Gillig – Chairman