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Meeting Minutes — March 24, 2011

March 24, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:39PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:41PM).

Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, L. Papa)

Approval of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/3-24-1

Approval of Minutes

J. Fausone moved and C. Van Auken supported a motion to approve the minutes of the February 17, 2011 meeting.
The motion passed unanimously 11/3-24-2

Communications

E. Davis shared communications from Trustee Snow, indicating that while he would not be present at the March meeting, he expected to attend the one in April.

Report of the Library Director

Eric and Laurel Hess, owners of Jungle Java Express, had communicated interest in exercising their final renewal option under the current contract, continuing the waiver of rent and commission, and are willing to accept ownership and responsibility for repair or replacement of existing or future equipment (This would exclude permanently-fixed equipment or such items as lighting fixtures, tables and chairs, and the plasma television). The Board provided direction to Davis to proceed with the lease renewal under those terms.

The library team (L. Papa and his wife Linda Papa, and CTTS Administrative Assistant Erin Strand) made a respectable showing at the annual Community Literacy Council Spelling Bee.

E. Davis, A. Heidemann, R. Havenstein-Coughlin, M. Barker, K. Kostielney, and L. Golden attended a presentation by Starfish Family Services at the Canton Community Foundation on a needs assessment completed by Data Driven Detroit, funded by the Kresge Foundation, for the communities in Western Wayne County served by Starfish. This analysis and accompanying data will be valuable as the library evaluates our services and how best to meet the needs of our community.

The library will partner (on Wednesday, March 30) with the Plymouth-Canton Community Schools and the Canton police to sponsor a workshop on cyber-bullying.

Davis noted that most of the department heads were not in attendance but rather were in Lansing to see CTTS Department Head Anne Heidemann receive the Frances H. Pletz Award for Excellence in Service to Youth from the Michigan Library Association; she offered congratulations to Heidemann on this honor.

Old Business

Revised Code of Conduct Policy — In answer to Trustee Fausone’s query, Davis said that procedural implementation of the Child Left Behind portion of the policy was underway.

J. Fausone moved and D. Turner supported a motion to approve the revised Code of Conduct Policy.
The motion passed unanimously 11/3-24-3.

New Business

Purchasing Policy Revision — Language was changed to clarify actual practices in compliance with state guidelines. The Board requested that the threshold amount in B.2. Minor Purchases be set to $25,000.

C. Van Auken moved and J. Fausone supported a motion to approve the revised Purchasing Policy as amended.
The motion passed unanimously 11/3-24-4.

Fundraising Committee Report — A preliminary marketing plan strategy was discussed. Trustee Schulz agreed to join Chair Siegrist and Trustee Fausone on the committee.

Call to Audience

None.

Adjourn

J. Fausone moved and C. Van Auken supported a motion to adjourn.
The motion passed unanimously 11/3-24-5.
The meeting was adjourned at 8:42PM.