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Meeting Minutes - June 17, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:33PM
Present: K. Schulz, M. Siegrist, G. Snow, C. Van Auken, D. Turner
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (K. Brandow, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, T. Towey)

Approval of Agenda

The agenda was approved as presented

Approval of Minutes

Minutes of the May 20 meeting were approved as presented

Communications

The Board members in attendance confirmed their receipt of email from Trustee Fausone.

The Board was presented with invitations to the Friends of the Library Annual Meeting.

Report of the Library Director

E. Davis reported that, due to problems with the sheet metal fabrication, the new sorting system would not be delivered until June 30, with installation scheduled for July 1.

Wayne County informed the township that the earliest that Summit Parkway would be closed at Canton Center would be around June 25; they also plan to make the south side of Civic Center Boulevard two-way within days of the Summit Parkway shutdown. They hope to wrap up construction on the west side of Canton Center by the end of July, when they will reopen Summit Parkway while closing down Palmer at Canton Center.

Old Business

None.

New Business

July Board Meeting – There was discussion of which members would available to attend the July Board meeting. Trustee Schulz will be absent (Note: Chair Van Auken will be attending, so there should be a quorum and the meeting will proceed as scheduled).

Possible Utilization of Fund Balance to Pay Some or All of 2011 Debt Obligation – E. Davis reported that, based on the township’s latest revenue projections and with a millage rate of 1.4980, she anticipates a $445,000 shortfall in total revenues – this includes property tax revenues, fines, fees, donations, state revenue sharing, etc. If the millage were reset to 1.5437 (which would not result in a net dollar increase to taxpayers because of the extent of the decline in the SEV), the deficit would be around $300,000. Davis stated that the administration team is no longer able to make cuts that impact budgetary needs while still preserving service aspects, and requested direction from the Board as to whether they are now open to cuts that directly affect public services to balance the 2011 budget if no fund balance transfer is made.

The general consensus of the Board members in attendance was that the millage should be re-set to the maximum allowed rate of 1.5437.

A majority of the members agreed that fund balance monies should not be used to make up budget shortfalls on a regular basis, and that structural changes affecting the long term cost structure need to occur before they would consider a transfer from the fund balance.

The Board requested that E. Davis present them with a balanced budget at a millage rate of 1.5437, showing all cuts that can be made to operations without a fund balance transfer, and to include a list of the public service cuts and their impacts so that the Board may discuss and weigh service cuts vs. a fund balance transfer at their July meeting.

Call to Audience

None

Adjourn

The meeting was adjourned at 8:23PM