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Meeting Minutes -- August 16, 2007

August 16, 2007
7:30 p.m.

The meeting was called to order by the Chairman, James Fausone, at 7:30 p.m. 

Present: J. Fausone, J. Gillig, C. Van Auken, N. Williams

Absent: C. Young, G. Snow

Also Present:  J. Tabor, S. Rzetelny

CALL TO AUDIENCE

No Comments. (R. Havenstein-Coughlin, A. Heidemann)

APPROVAL OF AGENDA

The agenda was approved as written.

APPROVAL OF MINUTES

The minutes of the July 19th meeting were approved as submitted.

COMMUNICATIONS

  • Thank-you note from Williams family.

Programs & Resources for Job Seekers - Series of programs organized by Metro Net on resume writing, job search resources, etc. Programs are open to anyone.

REPORT OF THE LIBRARY DIRECTOR

  • Jean emphasized how much work the staff has done to get through the summer reading programs. The sheer numbers of participants, which have exceeded all expectations, have created nonstop pressure for the staff as a whole.

Patrons have been complaining about a core group of patrons who are present all day and evening everyday, talking loudly and monopolizing computers. It may be time to discuss enacting time limits on computers.

OLD BUSINESS

  • Director Search - In response to the high quality of resumes received, there will be no need to hold a special board meeting to expand the list of interviews. The top five candidates will be contacted to schedule interviews during the week of September 10-14th. J. Fausone will contact the out of state candidates to confirm their continued interest and Sheryl will write letters to all candidates not selected to interview.

    Interview questions will be prepared by the director and department heads and submitted to the board by 8/21. Core interview questions will be agreed upon and distributed to board members by 8/28. Board members will not be allowed to ask individual questions. Open interviews will be held in the community room and will not be shown on cable. Following the interviews the board will make its first and second choice selection at the September 20th regular board meeting.

Belleville, Van Buren Restrictions - The limit of 2 items per card to Belleville and Van Buren Township residents has produced a 3% drop in circulation. The board's goal is to encourage these communities to improve library services to their citizens and it is concluded that the limitations are reasonable and the restriction shall remain.

NEW BUSINESS

  • 2008 Draft Budget - J. Gillig requested a review of on line subscriptions/databases for usage versus cost. R. Havenstein-Coughlin advised that the librarians have an objective to get the word out about databases. J. Gillig asked that Appendix C of the 2008 proposed budget be amended to indicate which computers are replacements and which are new purchases. Discussion was held explaining the Checkpoint inventory system which reads RFID tags. The device is scanned against books on the shelves and identifies missing items. The Visual Roof and Moisture Survey provided by PSI was reviewed. PSI should be considered to oversee the roofing bids and work when done.

Friends Sculpture - The Friends have expressed an interest in purchasing an Andrew Carson sculpture for the library. This sculpture may be placed in front of the library in memory of John Schwartz (with approval from Mary Schwartz) and the library would agree to split the cost with the Friends.

N. Williams moved and J. Gillig supported the motion to accept ½ the expense for an Andrew Carson sculpture, not to exceed $6,000.

The motion passed, 3 aye - 1 nay

CALL TO AUDIENCE

No Comments.

ADJOURN

Meeting was adjourned at 8:43 p.m.

James Gillig - Secretary-Treasurer