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May 17 Library Board Meeting Canceled

The May 17 meeting of the Canton Public Library Board of Trustees has been canceled.

The next scheduled meeting will be held on Thursday, June 21 at 7:30 PM; members of the public are invited to attend.

Meeting Minutes — April 19, 2012

The Chairperson, Don Turner, called the meeting to order at 7:30 pm.

Present: M. Siegrist, D. Turner, G. Snow, C. Van Auken
Absent: J. Fausone, K. Schulz
Also Present: E. Davis, K. Gladden

Library Board Meeting Agenda - April 19, 2012

Thursday, April 19, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Jungle Java lease
  • New Business
    • Audit Presentation
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — March 15, 2012

The Chairperson, Don Turner, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, D. Turner, K Schulz, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call To Audience

(B. Czerniak, L. Golden, R. Havenstein-Coughlin, A. Heidemann, S. Kennedy, L. Papa, N. Szczepanski)

Library Board Meeting Agenda — March 15, 2012

Thursday, March 15, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
    • Communications
    • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business & General Orders
    • MERS Health Care Savings Program – benchmarking report
    • Director’s Evaluation
  • New Business
    • 2012-2014 Strategic Planning – Susan Kennedy, K2+ Communications
    • Online Board packet options
    • Approve Clear Fortress proposal to replace Pedigrid Entrance Floor Mat in lobby
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — February 16, 2012

The following minutes are draft status pending approval.

Library Board Meeting Agenda - February 15, 2012

Thursday, February 16, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
    • Communications
    • Report of the Library Director
  • Committee Reports
  • Unfinished Business & General Orders
  • New Business
    • Destination Imagination Team presentation
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — January 18, 2012

The Chairperson, Michael Siegrist, called the meeting to order at 7:35 PM
Present
: J. Fausone, M. Siegrist, D. Turner, K Schulz
Absent: G. Snow, C. Van Auken

Library Board Meeting Agenda - January 18, 2012

Wednesday, January 18, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
  • Communications
  • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business & General Orders
    • Election of 2012 Officers
    • Director’s Evaluation
  • New Business
    • MERS Health Care Savings Program Presentation by Tara Gist
    • Terms for new lease with Jungle Java Express
    • New committee assignments
    • Approval of 3-year telecommunications (phone) contracts for e-rate purposes
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — December 15. 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30 PM

Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (P. Bharadwaj, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, S. Sathrasala, L. Sivashankar, S. Sundar, N. Szczepanski, A. Thiruvenkat )

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Report of the Library Director

Jungle Java Express owners Eric and Laurel Hess will meet with E. Davis in the new year to begin discussion on negotiating a new lease (the present lease expires in May 2012); Davis will request direction from the board in January as to what terms they would like included in any new contract.

Library Board Meeting Agenda - December 15, 2011

Thursday, December 15, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business and General Orders
    • Nomination of 2012 Officers
    • Director’s Evaluation
  • New Business
    • Discovery Middle School Destination Imagination – Project Outreach Proposal
    • Fourth Quarter Budget Amendment
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - November 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, R. Jenkins,

Library Board Meeting Agenda - November 17, 2011

Thursday, November 17, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • GASB 54 Resolution to assign fund balance
  • Motion to amend Employee Policy Handbook Section V (Time away from work) Sub-section D (Illness) pro-rated sick time allowance chart
  • Motion to Approve Purchase of IDenticard System
  • Nomination of 2012 officers
  • Director’s evaluation
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Minutes - September 15, 2011

September 15, 2011, 7:30 PM
The hearing was called to order by the Chairperson, Michael Siegrist, at 7:31 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent:
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2012 Budget Hearing was opened for discussion.

No public comments (G. Bell, R. Havenstein-Coughlin, A.Heidemann, S. Rzetelny, L. Papa, N. Szczepanski)

2012 Proposed Budget Approval

J. Fausone moved and C. Van Auken supported the approval to adopt the Proposed 2012 Budget amount of $4,932,702 (See Attachment A)

The motion passed unanimously 11/09-15-1-BH

Tax Resolution

J. Fausone moved and K. Schulz supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2012. (See Attachment B)

Meeting Minutes - September 15, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:35 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

A letter from Lois McWherter was passed around. Also, board members confirmed they had received communication from Trustee G. Snow and C. Young.

Report Of The Library Director

A positive op-ed piece by editor Brad Kadrich, regarding National Library Card Sign Up Month and in support of the library, appeared in the most recent issue of the Canton Observer.

Meeting Minutes - October 20, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner, C. Van Auken

Library Board Meeting Agenda - October 20, 2011

Thursday, October 20, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Subcommittee
  • Motion to approve Record Retention Policy as written
  • Overview of library’s Social Media marketing strategy – Laurie Golden
  • Overview of Connect Your Summer program – Marcia Barker & Brad Czerniak
  • Overview of Retiree Health Plan
  • Resolution to Enact Third Amendment to Retiree Health Plan
  • 3rd Quarter Budget Amendment
  • Date, location and budget of Board party
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - August 18, 2011

August 18, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone
Absent: D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow, M. Zahid):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy.

Approval Of Agenda

The agenda was amended and approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a postcard from Trustee G. Snow.

2012 Budget Hearing

Our Library Board of Trustees will hold the required Public Hearing on Thursday, September 15, at 7:30pm at the library to take public comment on and approve the library's 2012 budget (attached, with a comparison to our approved 2011 budget), levying a millage rate of 1.5437 mills to generate total revenue of $4.9 million. This is a reduction of about $40,000 compared to our 2011 budget, and a total reduction of about $1.9 million compared to our 2008 budget — 2008 was our "high-water" mark as far as revenues; the recession led to declining property values, which leads to reduced property tax collections and a smaller budget for library services.

Library Board Meeting Agenda - September 15, 2011

Thursday, September 15, 7:30 p.m.
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
  • New Business
    • Motion to Approve Phase II Expansion for Avigilon Video Surveillance System
    • Motion to Approve 2012 Calendar & Board Meeting Dates
    • Proposed Records Retention Policy, first reading
  • Call to Audience (5 min. maximum)
  • Adjourn