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Library Board Meeting Agenda - October 20, 2011

Thursday, October 20, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Subcommittee
  • Motion to approve Record Retention Policy as written
  • Overview of library’s Social Media marketing strategy – Laurie Golden
  • Overview of Connect Your Summer program – Marcia Barker & Brad Czerniak
  • Overview of Retiree Health Plan
  • Resolution to Enact Third Amendment to Retiree Health Plan
  • 3rd Quarter Budget Amendment
  • Date, location and budget of Board party
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - August 18, 2011

August 18, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone
Absent: D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow, M. Zahid):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy.

Approval Of Agenda

The agenda was amended and approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a postcard from Trustee G. Snow.

2012 Budget Hearing

Our Library Board of Trustees will hold the required Public Hearing on Thursday, September 15, at 7:30pm at the library to take public comment on and approve the library's 2012 budget (attached, with a comparison to our approved 2011 budget), levying a millage rate of 1.5437 mills to generate total revenue of $4.9 million. This is a reduction of about $40,000 compared to our 2011 budget, and a total reduction of about $1.9 million compared to our 2008 budget — 2008 was our "high-water" mark as far as revenues; the recession led to declining property values, which leads to reduced property tax collections and a smaller budget for library services.

Library Board Meeting Agenda - September 15, 2011

Thursday, September 15, 7:30 p.m.
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
  • New Business
    • Motion to Approve Phase II Expansion for Avigilon Video Surveillance System
    • Motion to Approve 2012 Calendar & Board Meeting Dates
    • Proposed Records Retention Policy, first reading
  • Call to Audience (5 min. maximum)
  • Adjourn

Proposed 2012 Budget Hearing Agenda - September 15, 2011

Proposed 2012 Budget Hearing - September 15, 2011
7:30PM
  • Call to Order
  • Budget Hearing
  • Approval of Budget
  • Tax Resolution (roll call vote required)

Meeting Minutes - July 21, 2011

July 21, 2011 — 7:30 p.m.
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 p.m.
Present: M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy. He indicated that he believes that the library will appear to be a more inclusive and welcoming place to a younger generation of library users if the proposed changes are made.

Library Board Meeting Agenda - August 18, 2011

Thursday, August 18, 7:30PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Committee Reports
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Circulation Policy as Written
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
    • Draft 2012-2014 Budget
  • New Business
    • Printer/copier lease agreement
    • Shelving purchase
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - June 16, 2011

June 16, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden, M. Barker, K. Kostielney

Call To Audience

No comments ( R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)

Approval Of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/6-16-1

Approval Of General Meeting Minutes

D. Turner moved and K. Schulz supported a motion to approve the minutes of the May 16, 2011 general meeting.
The motion passed unanimously 11/6-16-2

Approval Of Closed Session Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the May 16, 2011 closed session.

Library Board Meeting Agenda - July 21, 2011

Thursday, July 21, 7:30PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Subcommittee
  • Unfinished Business & General Orders
    • Motion to Accept the Materials Selection Policy Revision as Written
    • Motion to Accept the Display/Exhibit Policy as Written
    • 2012-2014 Draft Budget
  • New Business
    • Circulation Policy Revision, first reading
    • Volunteer Code of Conduct, first reading
    • Motion to authorize director to sign benefits contracts (healthcare, disability, Nationwide retirement)
  • Call to Audience
  • Adjourn

Meeting Minutes - May 19, 2011

May 19, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:33PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:35PM)

Library Board Meeting Agenda - June 16, 2011

Thursday, June 16, 7:30PM
  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes (General Meeting 05-19-11)
  • Approval of Minutes (Closed Session 05-19-11)
  • Communications
  • Report of the Library Director
  • Old Business — None
  • New Business
    • Connect Your Summer overview presentation (Marcia Barker, Kristen Kostielney)
    • Materials Selection Policy revision, first reading (item of discussion)
    • Display/Exhibit Policy, first reading (item of discussion)
    • Director’s Mid-Year Review (item of discussion)
    • 2012 Budget Process (item of discussion)
  • Call to Audience
  • Adjourn

Services to Garden City Public Library Cardholders

Eva DavisTo all Garden City residents and Garden City Public Library cardholders:

In preparation for their anticipated closing due to lack of funding, the Garden City Public Library has announced that the last day they will lend materials is Thursday, May 26, 2011. GCPL will remain open to the public to use materials within the building until June 25, 2011.

Meeting Minutes — April 21, 2011

April 21, 2011 – 7:30PM
Chairperson Michael Siegrist called the meeting to order at 7:32PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner
Absent: K. Schulz, C. Van Auken
Also Present: E. Davis, K. Gladden, A. Davis, M. Swartz

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, N. Szczepanski)

Approval of Agenda

J. Fausone moved and D. Turner supported a motion to approve the agenda as amended.
The motion passed unanimously 11/4-21-1

Approval of Minutes

J. Fausone moved and D. Turner supported a motion to approve the minutes of the March 24, 2011 meeting.

Library Board Meeting Agenda — May 19, 2011

Thursday, May 19, 7:30PM
  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Furlough Policy (item of action)
  • New Business
    • Elimination of 401(a) Money Purchase Plan (item of action)
    • Janitorial Contract (item of action)
  • Closed session — Attorney-Client Privileged Communication
  • Call to Audience
  • Adjourn

Update on Services to Romulus Public Library Cardholders

Eva DavisCongratulations to Romulus residents, and to all Romulus Public Library cardholders, on the Romulus City Council's recent decisions to establish a PA 164 independent city library and appoint a five-member library board.

The newly-created library board's announcement that they will open the Romulus Public Library for eight hours, one day per week, through the first week of July, and their plan to fund the library at .12 mills after that for service three days per week, is a great start to getting the new independent library started.

Services to Romulus Public Library Cardholders

Eva Davis, DirectorTo all Romulus residents, and to all Romulus Public Library cardholders:

In preparation for their anticipated closing on May 1, the Romulus Public Library has stopped checking out all materials. As a member of The Library Network cooperative, the Romulus Public Library had a reciprocal borrowing agreement in place that allowed you to use neighboring libraries.

While we here at the Canton Public Library are happy to reciprocate with other communities, that reciprocity is based on mutual sharing; we cannot bear the financial burden of serving Romulus residents when Romulus is eliminating funding for their library.

Meeting Minutes — March 24, 2011

March 24, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:39PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:41PM).

Library Board Meeting Agenda — April 21, 2011

Thursday, April 21, 7:30PM
  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business – None
  • New Business
    • 2010 Audit Presentation – Plante & Moran
    • Proposed Furlough Policy (item of discussion)
    • TLN Cooperative library issues (item of discussion)
    • Proposed Revised Community Room Policy and Application
  • Call to Audience
  • Adjourn

2010 Annual Report


Canton Public Library connects your community.

The year 2010 at Canton Public Library can best be characterized as a year of partnerships. As we faced further budget cuts and increased usage, we looked for partners in our community to help us stretch every dollar. By teaming up with our schools, community groups, other nonprofit and service organizations, arts consortia, and businesses, we were able to maximize our offerings and fulfill our mission of connecting your community.

Grants

Our staff searched tirelessly for grants to help fill gaps in our funding. This year, we were the recepient of several grants, including an Action for Earth Grant, a partnership project between the library, the Ann Arbor Hands-On Museum, and Project S.N.A.P. that allowed us to train 20 families in environmental stewardship and helped us create and install the mosiac mural just outside the Children's Library. This grant was supplied by the Erb Family Foundation Grant.

Additionally, we qualified for our second ARC grant to create a small rain garden at the back of the library, reducing the area of our grounds that needs mowing, watering and pesticide application, and adding native plants to help filter ground water and runoff.

The Giving Hope Women's Giving Circle Grant we received was used to start a book group for girls ages 5-12 and their mothers or another significant woman in their life. This grant, along with the Target Family Reading Grant, and the ALA Great Stories Grant made it possible to host book discussions for both young readers and their families as well as teens at the Starkweather Center, an alternative high school.

The Ford Road Meijer Store entered us into the Pepsi Refresh project and surprised us with a check for $400, which we were happy to accept.

News

Our proactive attempts to streamline efficiency and find other funding resulted in a few new iniatives. In June, we replaced our old hand sorting method with a new RFID system that both checks in and sorts materials to the proper bin for staff to place back on the shelves. Not only does this get materials back into circulation faster, it also saves hundreds of staff hours sorting and checking in materials and reduces the errors that come with handling 6,000 pieces daily. This project also saw the debut of another of our firsts — our patron education video series. We produced several videos to help educate patrons about library services, for example, how to use the self checkout.

In November, we teamed up with the Northville Barnes and Noble for our first-ever book fair. Purchases from the store or online during our fair benefitted the library.

October 2010 was the 30th anniversary of the library, which we celebrated all month with blog posts, historical photos and videos, and online contests. It was amazing to see the growth of Canton from a small farming community to the vibrant, thriving population of 90,000 that we have today. As a result of that growth, we also suffered through an eight-month long road construction project that widened Canton Center Road, making it easier and safer for our patrons to get to the library.

Some other notable news from 2010:
  • Our Living Book program debuted, sharing the knowledge and experiences of living, breathing people with interested patrons
  • We teamed with area business and Canton Economic Development to develop Check Out Canton, a unique offering of special savings from Canton businesses available for checkout from the library
  • Our well-received Summer School for Small Business series kicked off with seven one-hour sessions created just for the needs small business owners and entrepreneurs
  • We introduced Text A Librarian, a service that allows patrons to text message librarians for reference question or to request materials
  • Storytime sessions were added in the Tamil language
  • Our teen librarian, Anna Slaughter, received the Frances H. Pletz award from the Michigan Library Association, recognizing her outstanding service to teens
  • We created two items to help patrons understand the library's budget constraints and how we were dealing with them. A budget overview video was created and we also posted a value calculator to help patrons figure out how much replacing CPL services would cost

Partnerships

As we stated, 2010 was a year of partnerships. We made use of many partnerships to expand our services and offerings and offset budget reductions. Here are some of those partners:

Statistics

Vital 2010 Statistics
MetricTotal
Museum Adventure Passes Checked Out1,631
Park and Read Passes Checked Out186
Check Out Canton Passes Issued108
Wi-Fi log ins30,745
Jobs printed81,017
Reference Questions Received86,592
Adult Computer Class Attendance1,836
Summer Reading Participants4,576
Total Circulation for 20101,951,445
Total Library Visits594,492
Total Library Cardholders90,516
New Library Cards Issued7,952
Items Loaned Through MeL Interloan19,706
Items Borrowed Through MeL Interloan12,281
Items Added to CPL Collection21,540
Total CPL Employees103

Meeting Minutes — February 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30PM.
Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval of Agenda

The agenda was approved as presented.

Approval of Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the January 20, 2011 meeting.
The motion passed unanimously 11/2-17-1

Communications

E. Davis shared communications from Trustee Snow, indicating that while he would not be present at the February meeting, he hoped to attend the one in March.