Proposed 2011 Budget Hearing - September 16, 2010
7:30PM

• Call to Order
• Budget Hearing
• Approval of Budget
• Tax Resolution (roll call vote required)

Immediately following Budget Hearing

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business - None
• New Business - None
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:42PM
Present: J. Fausone, M. Siegrist, D. Turner, C. Van Auken
(NOTE: Quorum was achieved when M. Siegrist arrived at 7:47 p.m.)
Absent: K. Schulz, G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, E. Skrzynski, M. Skrzynski, N. Szczepanski)

Approval of Agenda

The agenda was approved as presented, after a quorum was present.

Approval of Minutes

Minutes of the June 17 meeting were approved as presented, after a quorum was present.

Communications

E. Davis indicated that she had received email communication from C. Young that Trustee G. Snow would not attend.

It was confirmed that the Board members had received email from Vice Chair M. Siegrist stating that he would be late in arriving.

Thursday, August 19, 2010 — 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
  • Discussion of 2011 Draft Budget & 3-year budget projections (item of discussion)
• New Business
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:33PM
Present: K. Schulz, M. Siegrist, G. Snow, C. Van Auken, D. Turner
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (K. Brandow, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, T. Towey)

Approval of Agenda

The agenda was approved as presented

Approval of Minutes

Minutes of the May 20 meeting were approved as presented

Communications

The Board members in attendance confirmed their receipt of email from Trustee Fausone.

The Board was presented with invitations to the Friends of the Library Annual Meeting.

Report of the Library Director

E. Davis reported that, due to problems with the sheet metal fabrication, the new sorting system would not be delivered until June 30, with installation scheduled for July 1.

Thursday, July 15, 2010 — 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
• New Business
  • Discussion of Preliminary 2011 Draft Budget (item of discussion)
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:31PM
Present: K. Schulz, M. Siegrist, C. Van Auken, J. Fausone, G. Snow, D. Turner
Also Present: E. Davis, S. Rzetelny

Thursday, June 17, 2010, 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
• New Business
  • July Board Meeting (item of discussion) – verify quorum
  • Possible utilization of Fund Balance monies to pay some or all of 2011 debt obligation (item of discussion)
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:33PM
Present: K. Schulz, M. Siegrist, C. Van Auken, J. Fausone, G. Snow, D. Turner
Also Present: E. Davis, K. Gladden, G. Bell, A. Davis, M. Swartz

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)

Approval of Agenda

The agenda was approved as amended

Approval of Minutes

Minutes of the March 18 meeting were approved as presented

Communications

E. Davis shared with the Board an invitation from the new Belleville District Library to attend a reception and swearing-in ceremony of the new District Board on April 24th.

Included in the April PR packet were materials relating to the 2009 Annual Report that were mailed to donors and a placard that was sent to community partners.

Thursday, May 20, 2010, 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
  • Furlough Analysis (item of discussion)
  • Update on New Sorting Room (item of discussion)
• New Business
  • Revision of Computing Resources Policy (item of action)
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:33PM
Present: K. Schulz, M. Siegrist, C. Van Auken, J. Fausone
Absent: G. Snow, D. Turner

Thursday, April 15, 2010 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
  • Library Director Performance Evaluation & Objectives Setting (item of discussion)
• New Business
  • Furlough Analysis (item of discussion)
  • Presentation by Plante & Moran of 2009 Audit Report (item of discussion)
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:32PM
Present: K. Schulz, M. Siegrist, D. Turner, C. Van Auken, J. Fausone
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Thursday, March 18, 2010, 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
  • Contract for RFID Sorting System (item of action)
• New Business
  • Team Canton (item of discussion)
  • Liberty Fest parking request from Canton Township (item of action)
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:32PM
Present: K. Schulz, M. Siegrist, D. Turner, C. Van Auken, J. Fausone
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, C. McLaughlin, L. Papa, S. Rzetelny)

Approval of Agenda

The agenda was approved as amended

Approval of Minutes

Minutes of the December 17th Meeting were approved as presented

Communications

Eva Davis shared a postcard from George Snow. She also said he had emailed that he would not be in attendance at the January meeting.

Thursday, February 25, 2010, 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
  • Endowment Fund Philosophy (item of discussion)
  • Contract for RFID Sorting System (item of action)
• New Business
  • Library Director Performance Evaluation & Objectives Setting Process (item of discussion)
  • Jungle Java Express lease renewal (item of discussion)
  • Schedule Laurie Golden to present an overview of User Profiles (item of discussion)
• Call to Audience
• Adjourn

The Canton Public Library Board of Trustees has approved the following change to the February Board meeting:

The February Board meeting will take place at 7:30PM on Thursday, February 25, 2010.

Thursday, January 21, 2010, 7:30PM

• Call to Order
• Call to Audience
• Approval of Agenda
• Approval of Minutes
• Communications
• Report of the Library Director
• Old Business
  • Election of 2010 Officers (item of action)
• New Business
  • 2009 Year-End Budget Amendment (item of action)
  • Personnel Policy Revision – Rebecca Davies, Foster Swift (discussion, possible item of action)
• Call to Audience
• Adjourn

The Chairperson, Colleen Van Auken, called the meeting to order at 7:32PM
Present: K. Schulz, M. Siegrist, D. Turner, C. Van Auken
Absent: J. Fausone, G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)

Approval of Agenda

The agenda was approved as presented

Approval of Minutes

Minutes of the November 19th Meeting were approved as presented

Communications

Formal and handwritten letters of thanks from Marybeth Levine of the Detroit Area Diaper Bank; the library’s participation in the diaper drive helped the Diaper Bank exceed its collection goal.

The Chairperson, Colleen Van Auken, called the meeting to order at 7:32PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, C. Van Auken
Absent: D. Turner
Also Present: E. Davis, S. Rzetelny, K. Gladden, L. Golden, J. Noricks

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, L. Papa)

Approval of Agenda

The agenda was approved as amended

Approval of Minutes

Minutes of the October 15th Meeting were approved as presented

Communications

Note from S. Rzetelny thanking the Board for the funeral arrangement.

New Business

Canton Community Foundation – 2nd Endowment - Joan Noricks, president of the Canton Community Foundation, presented a proposal for the library to create a second endowment fund to be administered through the CCF. She outlined the advantages of having CCF hold combined endowment funds: