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Library Board Meeting Agenda - January 18, 2012

Wednesday, January 18, 2012, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
  • Communications
  • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business & General Orders
    • Election of 2012 Officers
    • Director’s Evaluation
  • New Business
    • MERS Health Care Savings Program Presentation by Tara Gist
    • Terms for new lease with Jungle Java Express
    • New committee assignments
    • Approval of 3-year telecommunications (phone) contracts for e-rate purposes
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — December 15. 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30 PM

Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (P. Bharadwaj, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, S. Sathrasala, L. Sivashankar, S. Sundar, N. Szczepanski, A. Thiruvenkat )

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Report of the Library Director

Jungle Java Express owners Eric and Laurel Hess will meet with E. Davis in the new year to begin discussion on negotiating a new lease (the present lease expires in May 2012); Davis will request direction from the board in January as to what terms they would like included in any new contract.

Library Board Meeting Agenda - December 15, 2011

Thursday, December 15, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business and General Orders
    • Nomination of 2012 Officers
    • Director’s Evaluation
  • New Business
    • Discovery Middle School Destination Imagination – Project Outreach Proposal
    • Fourth Quarter Budget Amendment
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - November 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, R. Jenkins,

Library Board Meeting Agenda - November 17, 2011

Thursday, November 17, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • GASB 54 Resolution to assign fund balance
  • Motion to amend Employee Policy Handbook Section V (Time away from work) Sub-section D (Illness) pro-rated sick time allowance chart
  • Motion to Approve Purchase of IDenticard System
  • Nomination of 2012 officers
  • Director’s evaluation
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Minutes - September 15, 2011

September 15, 2011, 7:30 PM
The hearing was called to order by the Chairperson, Michael Siegrist, at 7:31 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent:
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2012 Budget Hearing was opened for discussion.

No public comments (G. Bell, R. Havenstein-Coughlin, A.Heidemann, S. Rzetelny, L. Papa, N. Szczepanski)

2012 Proposed Budget Approval

J. Fausone moved and C. Van Auken supported the approval to adopt the Proposed 2012 Budget amount of $4,932,702 (See Attachment A)

The motion passed unanimously 11/09-15-1-BH

Tax Resolution

J. Fausone moved and K. Schulz supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2012. (See Attachment B)

Meeting Minutes - September 15, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:35 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

A letter from Lois McWherter was passed around. Also, board members confirmed they had received communication from Trustee G. Snow and C. Young.

Report Of The Library Director

A positive op-ed piece by editor Brad Kadrich, regarding National Library Card Sign Up Month and in support of the library, appeared in the most recent issue of the Canton Observer.

Meeting Minutes - October 20, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner, C. Van Auken

Library Board Meeting Agenda - October 20, 2011

Thursday, October 20, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Subcommittee
  • Motion to approve Record Retention Policy as written
  • Overview of library’s Social Media marketing strategy – Laurie Golden
  • Overview of Connect Your Summer program – Marcia Barker & Brad Czerniak
  • Overview of Retiree Health Plan
  • Resolution to Enact Third Amendment to Retiree Health Plan
  • 3rd Quarter Budget Amendment
  • Date, location and budget of Board party
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - August 18, 2011

August 18, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone
Absent: D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow, M. Zahid):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy.

Approval Of Agenda

The agenda was amended and approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a postcard from Trustee G. Snow.

2012 Budget Hearing

Our Library Board of Trustees will hold the required Public Hearing on Thursday, September 15, at 7:30pm at the library to take public comment on and approve the library's 2012 budget (attached, with a comparison to our approved 2011 budget), levying a millage rate of 1.5437 mills to generate total revenue of $4.9 million. This is a reduction of about $40,000 compared to our 2011 budget, and a total reduction of about $1.9 million compared to our 2008 budget — 2008 was our "high-water" mark as far as revenues; the recession led to declining property values, which leads to reduced property tax collections and a smaller budget for library services.

Library Board Meeting Agenda - September 15, 2011

Thursday, September 15, 7:30 p.m.
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
  • New Business
    • Motion to Approve Phase II Expansion for Avigilon Video Surveillance System
    • Motion to Approve 2012 Calendar & Board Meeting Dates
    • Proposed Records Retention Policy, first reading
  • Call to Audience (5 min. maximum)
  • Adjourn

Proposed 2012 Budget Hearing Agenda - September 15, 2011

Proposed 2012 Budget Hearing - September 15, 2011
7:30PM
  • Call to Order
  • Budget Hearing
  • Approval of Budget
  • Tax Resolution (roll call vote required)

Meeting Minutes - July 21, 2011

July 21, 2011 — 7:30 p.m.
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 p.m.
Present: M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy. He indicated that he believes that the library will appear to be a more inclusive and welcoming place to a younger generation of library users if the proposed changes are made.

Library Board Meeting Agenda - August 18, 2011

Thursday, August 18, 7:30PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Committee Reports
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Circulation Policy as Written
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
    • Draft 2012-2014 Budget
  • New Business
    • Printer/copier lease agreement
    • Shelving purchase
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - June 16, 2011

June 16, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden, M. Barker, K. Kostielney

Call To Audience

No comments ( R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)

Approval Of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/6-16-1

Approval Of General Meeting Minutes

D. Turner moved and K. Schulz supported a motion to approve the minutes of the May 16, 2011 general meeting.
The motion passed unanimously 11/6-16-2

Approval Of Closed Session Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the May 16, 2011 closed session.

Library Board Meeting Agenda - July 21, 2011

Thursday, July 21, 7:30PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Subcommittee
  • Unfinished Business & General Orders
    • Motion to Accept the Materials Selection Policy Revision as Written
    • Motion to Accept the Display/Exhibit Policy as Written
    • 2012-2014 Draft Budget
  • New Business
    • Circulation Policy Revision, first reading
    • Volunteer Code of Conduct, first reading
    • Motion to authorize director to sign benefits contracts (healthcare, disability, Nationwide retirement)
  • Call to Audience
  • Adjourn

Meeting Minutes - May 19, 2011

May 19, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:33PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:35PM)

Library Board Meeting Agenda - June 16, 2011

Thursday, June 16, 7:30PM
  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes (General Meeting 05-19-11)
  • Approval of Minutes (Closed Session 05-19-11)
  • Communications
  • Report of the Library Director
  • Old Business — None
  • New Business
    • Connect Your Summer overview presentation (Marcia Barker, Kristen Kostielney)
    • Materials Selection Policy revision, first reading (item of discussion)
    • Display/Exhibit Policy, first reading (item of discussion)
    • Director’s Mid-Year Review (item of discussion)
    • 2012 Budget Process (item of discussion)
  • Call to Audience
  • Adjourn

Services to Garden City Public Library Cardholders

Eva DavisTo all Garden City residents and Garden City Public Library cardholders:

In preparation for their anticipated closing due to lack of funding, the Garden City Public Library has announced that the last day they will lend materials is Thursday, May 26, 2011. GCPL will remain open to the public to use materials within the building until June 25, 2011.