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Board Meeting Minutes — Thursday, April 16, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:31 PM

Present:
N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz

Absent: None

Also Present: E. Davis, K. Gladden

Call to Audience

(M. Crowther, A. Davis, L. Golden, R. Havenstein-Coughlin, E. Hess, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

The insurer of the Michigan Educational Transport Services (METS), whose bus struck the library building overhang during 1st Grade Round Up, has agreed to pay for any and all repairs necessitated by the incident. The structural engineering company chosen to verify the building’s structural integrity, SME, would like to come back when our roofer, J.C. Candler, peels off the roof for a closer look. But they feel that the damage done was minor, pending further examination.

E. Davis thanked Trustee Eggenberger for her attendance at the Chicks 4 Charity trivia competition at the Basement Burger Bar. One of the library’s teams, the Dewey Decimation System, came in first in Round 1 and third in Round 2. The library’s share of the proceeds is not yet known. Davis has asked Chicks 4 Charity for their input on how they would like the funds raised to be spent.

Library Board Meeting Agenda — Wednesday, April 16, 2014

Wednesday, April 16, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - Finance Committee
  • Unfinished Business and General Orders
    • JJX Lease Renewal Counter-Proposal
  • New Business
    • 2013 Audit Report
    • Proposed Revision - Capital Asset Policy
    • Proposed Revision - Credit Card Policy
    • Strategic Plan Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — March 20, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:31 PM

Present: K. Schulz, N. Eggenberger, J. Fausone, S. Foster
Absent: T. Hartnett, M. Farell
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a letter from a grateful Otsego County patron, who wanted to thank us for the variety of large print books he was able to obtain from CPL via interloan.

The library has been certified under the Library of Michigan Quality Service Audit Checklist (QSAC) as both Essential and Enhanced. The certification is good for three years. (The highest level – Excellent – will be unattainable for the foreseeable future, as CPL will be unable to comply with some requirements - tuition reimbursement program for certified staff members, providing live online reference services, etc.)

The library also received congratulatory letters from State Representatives Kurt Heise and Dian Slavens for being one of only 13 Michigan libraries that received Enhanced certification.

Library Board Meeting Agenda — Thursday, March 20, 2014

Thursday, March 20, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Review
  • New Business
    • President's Volunteer Service Award Presentation
    • PLA Conference Review
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — February 13, 2014

The Vice-Chairperson, Nancy Eggenberger, called the meeting to order at 7:35 pm.

Present: N. Eggenberger, J. Fausone, M. Farell, S. Foster, T. Hartnett,
Absent: K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, J. Spencer, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

The Plante Moran audit team will be on site the week of February 24; board members should be receiving written communication from them beforehand.

Unfinished Business & General Orders

Patron Service Improvement Project Update The project has gone better than anticipated, according to E. Davis. She praised the staff for their great spirits and said that patrons as well have been very understanding throughout construction thus far. The project is slightly ahead of schedule: the Children’s Library will re-open on Saturday and flooring should be completed Friday (both had been scheduled for Monday), and the furniture and millwork has been completed and delivery is slated for Monday. Building and electrical inspections need to be completed and a sprinkler head which must be moved will also need inspection. L. Golden has arranged with the Canton Chamber of Commerce for a ribbon-cutting ceremony at 1:00 pm on Wednesday, March 19.

Library Board Meeting Agenda — Thursday, February 13, 2014

Thursday, February 13, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update
  • New Business
    • Renewal of Jungle Java Lease
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — January 16, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:28 PM

Present: K. Schulz, N. Eggenberger, J. Fausone, M. Farell, T. Hartnett
Absent: S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. De Bear, L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

A “bug” on the website now links to a fact sheet on the Patron Service Improvement Project (PSIP).

E. Davis and L. Golden met with Darrell Clem of the Canton Observer regarding the PSIP; a resultant story will run in an upcoming edition (possibly Sunday, January 19.)

A preliminary draft of the upcoming community survey was received from ETC Institute. After review, Davis and Golden had changes they would like implemented, which Golden will convey at a meeting with ETC and Canton Leisure Services at the end of January.

Library Board Meeting Agenda — January 16, 2014

Thursday, January 16, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update (with Chris De Bear)
    • 2013 Strategic Plan Update
  • New Business
    • Approve new contract for wireless services
    • Operating Fund Campaign Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — December 19, 2013

Thursday, December 19, 2013, 7:30 p.m.

The Chairperson, Kim Schulz called the meeting to order at 7:30 pm.

Library Board Meeting Agenda — December 19, 2013

Thursday, December 19, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • Nomination/Election of 2014 Board Officers
    • Proposed 4th Quarter Budget Amendment
    • Proposed Fund Balance Transfer
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — November 21, 2013

The Chairperson, Kim Schulz called the meeting to order at 7:31 pm.

Library Board Meeting Agenda — November 21, 2013

Thursday, November 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • 2014 Board Officers
    • IT proposal for purchase of new servers
    • Statistic of the Month (Dashboard - S. Rzetelny)
    • Director's Evaluation (closed session)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, October 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:32 pm.

Present: J. Fausone, M. Farell, T. Hartnett, K. Schulz
Absent: N. Eggenberger, S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. DeBear, L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared that the library is investigating the possibility of joining a proposed Wide-Area Network of aerial fiber cables for remote back-up purposes, as well as other potential benefits, through the Plymouth-Canton Community Schools. She, L. Papa and L. Golden attended a meeting with Plymouth-Canton Community Schools; the township of Plymouth; the city of Plymouth; Plymouth District Library; Canton Township, and the Western Townships Utilities Authority. PCCS is offering to allow the Canton Public Library to share in the benefits of this project by paying only the incremental costs to join and hook up to another member of the WAN (Canton Township or Plymouth District Library, for example); joining the RFP would cost $1500 and would allow the library to retain the option of joining the project while waiting until final estimates come in to fully commit. Davis will keep the board updated.

Director’s Report

Davis heard from Deb Greene, director of the Belleville Area District Library, that her board has chosen a site on Belleville Lake for the new library building.

Library Board Meeting Agenda — October 17, 2013

Thursday, October 17, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Budget Hearing Minutes
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • 3rd Quarter Budget Amendment
    • Approve proposed contract with Library Design Associates for Patron Service Improvement Project
    • Strategic Plan progress update
  • Call to Audience (5 min. maximum)
  • Adjourn

2014 Budget Approved

At the Budget Hearing on September 19, 2013, the Library Board of Trustees adopted the 2014 budget and set the 2014 millage rate. The millage rate remains the same at 1.5437, and the total 2014 budget of $5,599,410 reflects use of some of our Fund Balance (essentially, our savings account) to 1) make building improvements, and 2) bring the library's pension account to 100% funding.

1) As a result of patron feedback and suggestions, our 2012-2015 Strategic Plan includes a comprehensive look at how library spaces are used, how that usage has changed over time, and what changes you'd like to see to improve our interactions with you. In addition to your feedback and suggestions, we also considered the entire building; the original library building is now 25 years old, and the library additions are now 12 years old. Much of our equipment and fixtures date back to the original construction and are due (some overdue) for replacement. In 2013, we were able, through donations and use of Fund Balance, to update and renovate some library spaces--new study rooms were added in the east wing of the library, and renovations were done in our Community Room and Quiet Study Room, as well as in the staff kitchen. These updates and replacements will continue in 2014 with updates to the main area of the library, with our Patron Service Improvement Project (PSI Project).

Board Meeting Minutes — Thursday, September 19, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:35 PM.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, J. Spencer) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a Village Theater program for the upcoming season in which the library has once again purchased advertising.

Budget Hearing Minutes

The hearing was called to order by the Chairperson, Kim Schulz, at 7:31 PM.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent:J. Fausone
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2014 Budget Hearing was opened for discussion. There were no comments from the public.

2014 Proposed Budget Approval

T. Hartnett moved and N. Eggenberger supported the motion to adopt the Proposed 2014 budget amount of $5,599,410. (See Attachment A)

The motion passed unanimously 13/09-19-1-BH

Tax Resolution

T. Hartnett moved and N. Eggenberger supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2014. (See Attachment B)

Roll call vote: Thomas Hartnett: yes
Michelle Farell: yes
Sommer Foster: yes
Nancy Eggenberger: yes
Kimberly Schulz: yes

The motion passed unanimously 13/09-19-2-BH

Adjourn

The budget hearing was adjourned at 7:34 PM.

Library Board Meeting Agenda — September 19, 2013

Thursday, September 19, 2013, 7:30 PM (following Budget Hearing)
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
  • Proposed 2014 Schedule of Board Meeting Dates and Library Closures (2nd look)
  • Connect Your Summer evaluation (presentation by Laurie Golden)
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Meeting Agenda — September 19, 2013

Thursday, September 19, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of 2014 Budget as Presented
  • Approval of Resolution Certifying Tax Levy for Fiscal Year Ending 12/31/14
  • Adjournment of Budget Hearing

Special Budget Hearing Meeting

The Canton Public Library Board of Trustees will hold a special Budget Hearing Meeting on Thursday, September 19, 2013. The meeting will be held in the Purple Room and will begin at 7:30 PM. The public is welcome. A copy of the proposed budget will be made available at the Help Desk.