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(Draft) Board Meeting Minutes — Monday, July 21, 2014

The Chairperson, Kim Schulz called the meeting to order at 6:00 PM

  • Present:  N. Eggenberger, M. Farell, J. Fausone, T. Hartnett, K. Schulz
  • Absent: S. Foster
  • Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis distributed copies of a document from the League of Women Voters concerning State Proposal 14-1 (which appears on the August 5 ballot), the act that would (if passed) provide funding to replace the revenue lost to libraries (and othe municipal entities) when the Personal Property Tax for small businesses was eliminated.

Director’s Report

Davis invited the board to attend the annual staff picnic (Tuesday, August 19 from 11:30 AM-1:30 PM); an official invitation from the Social Committee will be forthcoming.

The Friends of the Library are interested in installing a butterfly garden, in the library grounds overlooked by the fireplace area. (There is a water feature in that space currently, but mechanical problems necessitated turning off the water supply four years ago.) Jim Laffey and Marian Nicholson have met with Friends board members and will be working with them and with Reliable Landscaping to implement a plan.

Library Board Meeting Agenda — Monday, July 21, 2014

Monday, July 21, 2014, 6:00 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • Approval of 5-year engagement with Plante Moran
  • New Business
    • Confirm timeline to fill vacancy on Library Board
    • Michelle Malamis, Executive Director of the Canton Community Foundation, will discuss the benefits of transferring the endowment to the CCF
    • Draft 2015 Budget (1st look)
    • Proposed revision of Employee Policy Handbook (1st reading)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, June 19, 2014

The Chairperson, Kim Schulz, called the meeting to order at 6:01 PM.

Present: N. Eggenberger, M. Farell (arrived late), J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call To Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved as amended by unanimous consent.

Communications

E. Davis shared with the board a card from Tammy Brown, President of Chicks 4 Charity.

Davis also disseminated a letter of resignation from Business Services Department Head Sheryl Rzetelny. Rzetelny will stay on through the 2015 Budget Hearing and will retire officially as of September 30, 2014.

Director's Report

Davis reported that the Friends of the Library will be donating $6,000 for the library to purchase additional iPads for circulation

At the Board’s direction, Davis met with Mike Swartz of Plante Moran re: audit services for 2015 and beyond. Plante Moran is willing to offer a five-year contract; during the first two years of the contract, they would not increase the fee that has been charged to the library for the past three years. The library would then receive a 3% increase in each of the final three years of the new contract term. The Finance Committee recommended to the full board that this offer be accepted; there was consensus for this. Davis will bring a full engagement proposal for the Board’s approval at the July meeting.

Library Board Meeting Agenda — Thursday, June 19, 2014

Thursday, June 19, 2014, 6:00 PM Thursday, June 19, 2014, 6:00 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Connect Your Summer presentation
    • Approve medical plan option after discussion of Finance Committee recommendation
    • Approve employee cost-sharing option for medical premiums as outlined by PA 152 (Publicly Funded Health Insurance Contribution Act) after discussion of Finance Committee recommendation
    • Approve request to upgrade main distribution facility wiring enclosure
    • Approve request to extend warranty on Dell server and storage products
    • Strategic Plan - 2nd Quarter update
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, May 15, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:30 PM

Present: M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Absent: N. Eggenberger
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, J. Hannibal, R. Havenstein-Coughlin, L. Papa, S. Rzetelny) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board copies of the Belleville Area District Library newsletter, and discussed the bond proposals for the construction and operation of two new library buildings (main and south satellite branch) which will appear on the August 5, 2014 ballot for residents of Belleville and Van Buren and Sumpter Townships.

Director’s Report

Davis reviewed the Comparative Data from the 2012/2013 State Aid Report, which had been prepared by Business Services Administrative Assistant Marian Nicholson. Nicholson was complimented by Davis and Board Chairperson K. Schulz for her initiative in creating such a valuable tool.

Davis distributed copies of an amendment to P.A. 164, which has passed the state House and Senate but has not yet been signed into law. (P.A. 164 is the governing law which establishes the Canton Public Library.) She plans to contact the library’s attorney at Foster, Swift to get additional information as to the legislative intent of the bill and how the amended law will affect the board.

The quarterly report from Unique Management was briefly discussed.

Library Board Meeting Agenda — Thursday, May 15, 2014

Thursday, May 15, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Vote to Approve Jungle Java Express Lease Renewal
  • New Business
    • Vote to Approve Capital Asset Policy Revision
    • Vote to Approve Credit Card Policy Revision
    • Audit Services
    • Re-Schedule June Board Meeting
  • Call to Audience (5 min. maximum)
  • Adjourn

Canton Community Survey

CPL Strategic Plan GoalsThe Canton Public Library and Canton Leisure Services have teamed up with ETC Institute to conduct a statistically-valid community survey to assist in planning and prioritizing for both organizations. If you are one of the 3,000 randomly-selected Canton households to receive the survey, please fill it out and return it promptly. The 30-question survey should take about ten minutes to complete. Your responses will help us better understand your needs and prioritize our Strategic Plan efforts for the next several years. Your opinion is very valuable and we greatly appreciate your time.

Board Meeting Minutes — Thursday, April 16, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:31 PM

Present:
N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz

Absent: None

Also Present: E. Davis, K. Gladden

Call to Audience

(M. Crowther, A. Davis, L. Golden, R. Havenstein-Coughlin, E. Hess, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

The insurer of the Michigan Educational Transport Services (METS), whose bus struck the library building overhang during 1st Grade Round Up, has agreed to pay for any and all repairs necessitated by the incident. The structural engineering company chosen to verify the building’s structural integrity, SME, would like to come back when our roofer, J.C. Candler, peels off the roof for a closer look. But they feel that the damage done was minor, pending further examination.

E. Davis thanked Trustee Eggenberger for her attendance at the Chicks 4 Charity trivia competition at the Basement Burger Bar. One of the library’s teams, the Dewey Decimation System, came in first in Round 1 and third in Round 2. The library’s share of the proceeds is not yet known. Davis has asked Chicks 4 Charity for their input on how they would like the funds raised to be spent.

Library Board Meeting Agenda — Wednesday, April 16, 2014

Wednesday, April 16, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - Finance Committee
  • Unfinished Business and General Orders
    • JJX Lease Renewal Counter-Proposal
  • New Business
    • 2013 Audit Report
    • Proposed Revision - Capital Asset Policy
    • Proposed Revision - Credit Card Policy
    • Strategic Plan Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — March 20, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:31 PM

Present: K. Schulz, N. Eggenberger, J. Fausone, S. Foster
Absent: T. Hartnett, M. Farell
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a letter from a grateful Otsego County patron, who wanted to thank us for the variety of large print books he was able to obtain from CPL via interloan.

The library has been certified under the Library of Michigan Quality Service Audit Checklist (QSAC) as both Essential and Enhanced. The certification is good for three years. (The highest level – Excellent – will be unattainable for the foreseeable future, as CPL will be unable to comply with some requirements - tuition reimbursement program for certified staff members, providing live online reference services, etc.)

The library also received congratulatory letters from State Representatives Kurt Heise and Dian Slavens for being one of only 13 Michigan libraries that received Enhanced certification.

Library Board Meeting Agenda — Thursday, March 20, 2014

Thursday, March 20, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Review
  • New Business
    • President's Volunteer Service Award Presentation
    • PLA Conference Review
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — February 13, 2014

The Vice-Chairperson, Nancy Eggenberger, called the meeting to order at 7:35 pm.

Present: N. Eggenberger, J. Fausone, M. Farell, S. Foster, T. Hartnett,
Absent: K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, J. Spencer, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

The Plante Moran audit team will be on site the week of February 24; board members should be receiving written communication from them beforehand.

Unfinished Business & General Orders

Patron Service Improvement Project Update The project has gone better than anticipated, according to E. Davis. She praised the staff for their great spirits and said that patrons as well have been very understanding throughout construction thus far. The project is slightly ahead of schedule: the Children’s Library will re-open on Saturday and flooring should be completed Friday (both had been scheduled for Monday), and the furniture and millwork has been completed and delivery is slated for Monday. Building and electrical inspections need to be completed and a sprinkler head which must be moved will also need inspection. L. Golden has arranged with the Canton Chamber of Commerce for a ribbon-cutting ceremony at 1:00 pm on Wednesday, March 19.

Library Board Meeting Agenda — Thursday, February 13, 2014

Thursday, February 13, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update
  • New Business
    • Renewal of Jungle Java Lease
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — January 16, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:28 PM

Present: K. Schulz, N. Eggenberger, J. Fausone, M. Farell, T. Hartnett
Absent: S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. De Bear, L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

A “bug” on the website now links to a fact sheet on the Patron Service Improvement Project (PSIP).

E. Davis and L. Golden met with Darrell Clem of the Canton Observer regarding the PSIP; a resultant story will run in an upcoming edition (possibly Sunday, January 19.)

A preliminary draft of the upcoming community survey was received from ETC Institute. After review, Davis and Golden had changes they would like implemented, which Golden will convey at a meeting with ETC and Canton Leisure Services at the end of January.

Library Board Meeting Agenda — January 16, 2014

Thursday, January 16, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update (with Chris De Bear)
    • 2013 Strategic Plan Update
  • New Business
    • Approve new contract for wireless services
    • Operating Fund Campaign Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — December 19, 2013

Thursday, December 19, 2013, 7:30 p.m.

The Chairperson, Kim Schulz called the meeting to order at 7:30 pm.

Library Board Meeting Agenda — December 19, 2013

Thursday, December 19, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • Nomination/Election of 2014 Board Officers
    • Proposed 4th Quarter Budget Amendment
    • Proposed Fund Balance Transfer
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — November 21, 2013

The Chairperson, Kim Schulz called the meeting to order at 7:31 pm.

Library Board Meeting Agenda — November 21, 2013

Thursday, November 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • 2014 Board Officers
    • IT proposal for purchase of new servers
    • Statistic of the Month (Dashboard - S. Rzetelny)
    • Director's Evaluation (closed session)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, October 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:32 pm.

Present: J. Fausone, M. Farell, T. Hartnett, K. Schulz
Absent: N. Eggenberger, S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. DeBear, L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared that the library is investigating the possibility of joining a proposed Wide-Area Network of aerial fiber cables for remote back-up purposes, as well as other potential benefits, through the Plymouth-Canton Community Schools. She, L. Papa and L. Golden attended a meeting with Plymouth-Canton Community Schools; the township of Plymouth; the city of Plymouth; Plymouth District Library; Canton Township, and the Western Townships Utilities Authority. PCCS is offering to allow the Canton Public Library to share in the benefits of this project by paying only the incremental costs to join and hook up to another member of the WAN (Canton Township or Plymouth District Library, for example); joining the RFP would cost $1500 and would allow the library to retain the option of joining the project while waiting until final estimates come in to fully commit. Davis will keep the board updated.

Director’s Report

Davis heard from Deb Greene, director of the Belleville Area District Library, that her board has chosen a site on Belleville Lake for the new library building.