Board

Meeting Minutes — September 16, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:40 PM
Present: J. Fausone, G. Snow, K. Schulz, M. Siegrist, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, N. Szczepanski, B. Czerniak)

Approval Of Agenda

The agenda was approved as presented.

Approval Of Minutes

Minutes of the August 19 meeting were approved as presented. Trustee Fausone asked Davis to investigate language to update the board bylaws and policies for board discussion at a future meeting, particularly as it relates to Communications.

Communications

None.

Report Of The Library Director

The administration is moving forward on budget plans for 2012. Interlibrary Loan has been asked to track the number of items we borrow versus the number we lend. We are looking at the viability of discontinuing audiovisual loans through MeLCat and how that would affect our own patrons, who would then not be able to borrow audiovisual from MeLCat.

We are on track to standardize overdue fines and eliminate most mailed notices. All magazines and databases are being reconsidered as they come up for renewal. Due to staffing shortages, another self checkout machine has been added at the checkout desk to replace a staff station.

Old Business

None.

Meeting Minutes - August 19, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:30PM
Present: J. Fausone, K. Schulz, M. Siegrist, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden, L. Golden

Call To Audience

No comments (G. Bell, K. Brandow, R. Havenstein-Coughlin, L. Papa, E. Pare, M. Pare, S. Rzetelny, M. Simowski, N. Szczepanski, T. Towey)

Approval of Agenda

The agenda was approved as presented.

Approval of Minutes

Minutes of the July 15 meeting were approved as presented.

Communications

E. Davis reported that she had received communication from Trustee G. Snow that he would not be attending.

She then read the following letter from K. Brandow:

Dear CPL Board of Trustees,
 

I work at the Canton Public Library as an Adult Reference Librarian, and, although I do not live in Canton, I do have a vested interest in the future of the library.

First, I want to commend you on what looks like will be a vote to reset the millage to 1.5437. I think the recent elections around the state have shown us that Michigan taxpayers value their libraries and support such initiatives (please see attached). In fact, 100 percent of 16 millage renewals and Headlee rollbacks passed (please see attached).

Meeting Minutes Proposed 2011 Budget Hearing - September 16, 2010

The hearing was called to order by the Chairperson, Colleen VanAuken, at 7:31 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent:
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2011 Budget Hearing was opened for discussion.

No public comments (G. Bell, R. Havenstein-Coughlin, A.Heidemann, N. Szczepanski, B. Czerniak)

Trustee Fausone thanked the Administration for all the hard work done on the 2011 budget and also lauded the Friends for their generosity which made programming possible in the coming year. He stated that, while he would be voting in favor of the budget and against the millage re-set, the financial situation facing the library would not be improving and he felt putting off inevitable cuts would make it even more painful to balance the budget in the out-years. Fausone said that Board members needed to discuss revenue enhancement possibilities in the upcoming months.

Vice-Chair Siegrist concurred in lauding the Friends generosity and the need to discover revenue enhancement opportunities.

2011 Proposed Budget Approval

M. Siegrist moved and G. Snow supported the approval to adopt the Proposed 2011 Budget amount of $4,969,210. (See Attachment A)

The motion passed unanimously 10/09-16-1-BH

Meeting Minutes - July 15, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:42PM
Present: J. Fausone, M. Siegrist, D. Turner, C. Van Auken
(NOTE: Quorum was achieved when M. Siegrist arrived at 7:47 p.m.)
Absent: K. Schulz, G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, E. Skrzynski, M. Skrzynski, N. Szczepanski)

Approval of Agenda

The agenda was approved as presented, after a quorum was present.

Approval of Minutes

Minutes of the June 17 meeting were approved as presented, after a quorum was present.

Communications

E. Davis indicated that she had received email communication from C. Young that Trustee G. Snow would not attend.

It was confirmed that the Board members had received email from Vice Chair M. Siegrist stating that he would be late in arriving.

Report of the Library Director

E. Davis stated that circulation and traffic figures were down slightly and that while the library was busy, she believes that road construction and the related closure of some sidewalks were responsible. Summer Reading registration was down by approximately 400 people, although just over 300 participants had registered via the new online process; around 3800 registered in person.

Meeting Minutes - June 17, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:33PM
Present: K. Schulz, M. Siegrist, G. Snow, C. Van Auken, D. Turner
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (K. Brandow, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, T. Towey)

Approval of Agenda

The agenda was approved as presented

Approval of Minutes

Minutes of the May 20 meeting were approved as presented

Communications

The Board members in attendance confirmed their receipt of email from Trustee Fausone.

The Board was presented with invitations to the Friends of the Library Annual Meeting.

Report of the Library Director

E. Davis reported that, due to problems with the sheet metal fabrication, the new sorting system would not be delivered until June 30, with installation scheduled for July 1.

Wayne County informed the township that the earliest that Summit Parkway would be closed at Canton Center would be around June 25; they also plan to make the south side of Civic Center Boulevard two-way within days of the Summit Parkway shutdown. They hope to wrap up construction on the west side of Canton Center by the end of July, when they will reopen Summit Parkway while closing down Palmer at Canton Center.

Old Business

None.

Meeting Minutes - May 20, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:31PM
Present: K. Schulz, M. Siegrist, C. Van Auken, J. Fausone, G. Snow, D. Turner
Also Present: E. Davis, S. Rzetelny

Call to Audience

No comments (A. Heidemann, L. Papa, Ellen Pare, Michael Pare)

Approval of Agenda

The agenda was approved as presented

Approval of Minutes

Minutes of the April 15 meeting were approved as presented

Communications

E. Davis shared with the Board a note from Peg Britz on behalf of the Friends Board and Secondhand Prose volunteers, thanking the library for the volunteer luncheon.

Report of the Library Director

E. Davis reported that Nancy Szczepanski had accepted the new position of Department Head for Circulation Services, in charge of a group of roughly 50 employees. She will assume her new duties as of June 1. Leo Papa will continue on as interim supervisor for the rest of the Technical Services group (9-10 people).

Davis mentioned a spate of articles and emails about other Metro Detroit libraries that are cutting hours, cutting staff, etc. in an effort to cope with the current budget realities.

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