Board

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Director’s Evaluation Committee
  • Unfinished Business
    • 2019 Calendar of Board Meetings and Holiday Closures (2nd reading)
  • New Business
    • Presentation by Engie Services (Kenneth Hedrick)
    • Wage and Salary discussion for 2020 onward
    • Overview of 2019 Capital projects
  • Call to Audience (5 min. maximum)
  • Adjourn

 

  • Call the Meeting to Order
  • Call to Audience
  • Approval of 2019 Budget as Presented
  • Approval of Resolution Certifying a Rate of Tax Levy in the amount of 1.5006 mills for the Fiscal Year Ending December 31, 2019
  • Call to Audience
  • Adjournment of Budget Hearing

• Call the Meeting to Order

• Call to Audience (5 min. maximum)

• Approval of Agenda

• Approval of General Meeting Minutes

• Administrative Reports

  • Communications
  • Report of the Library Director
  • Trustee Comments

• Committee Reports

• Unfinished Business & General Orders

  • 2019 Budget and 2020-2021 Projections – 2nd draft
    • Salary and Wages recommendation

• New Business

  • Reschedule December 20, 2018 meeting
  • 2019 Calendar of Board Meetings and Holiday Closures – 1st reading

• Call to Audience (5 min. maximum)

• Adjourn

 

The Chairperson, Michelle Farell, called the meeting to order at 7:32 PM.

Present:           Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Davis-Craig, M. Hathaway, D. McHugh, M. Nicholson, R. Noble, A. Saleem) – Director Eva Davis introduced staff members Lisa Davis-Craig and Megan Hathaway and guest Adam Saleem.     
  • APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — None
  • DIRECTORS REPORT — The library is 50% of the way through 2018, as of June 30th. While the financials reflect being slightly over 100% in some revenue items, this will be addressed in the 2nd Quarter Budget Amendment and the numbers will line up in August.
  • TRUSTEE COMMENTS — Trustee Nancy Eggenberger expressed excitement that staff members will be making three presentations at the Michigan Library Conference in October.

Board Chair Michelle Farell will not be present at the August meeting; Vice-Chair Don Turner will stand in for her.

Secretary-Treasurer Jasmine Lee will not be available for the December meeting as scheduled. The board will discuss re-scheduling that meeting in September.

  • COMMITTEE REPORTS — None
  • OLD BUSINESS  — None
  • NEW BUSINESS
    • Presentation on E-Media  — Collection Development Specialist Lisa Davis-Craig and Librarian Manager Megan Hathaway spoke about the library’s most popular electronic media programs, Overdrive and Hoopla, and introduced the latest offering, Kanopy (available in August).
    • Director’s Evaluation Committee — Secretary-Treasurer J. Lee and Board Trustee Amy Watts volunteered to serve on the Director’s Evaluation Committee with Board Chair M. Farell.
    • Proposed 2nd Quarter Budget Amendment — D. Turner moved and N. Eggenberger supported a motion to approve the 2nd Quarter Budget Amendment as proposed.

      The motion passed unanimously 18/7-19-1

    •     2019 Budget and 2020-2021 Projections (1st Draft) — E. Davis reviewed the conditions under which the 
          Headlee Amendment is triggered, and how it affects the millage assessment the library is allowed to levy.

              The board indicated their interest in discussing the staff merit pool at the August meeting.

               Business Services Department Head Marian Nicholson will arrange for two energy consultants to make  
               presentations to the board at an upcoming meeting, possibly September. Vice-Chair D. Turner requested 
               that each presentation be limited to no more than 15 minutes.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 8:57 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Presention on e-Media (L. Davis-Craig and M. Hathaway)
  • Director’s Evaluation Committee
  • 2nd Quarter Budget Amendment
  • 2019 Budget and 2020-2021 Projections – 1st Draft
  • Call to Audience (5 min. maximum)
  • Adjourn

 

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • 2018-2019 Healthcare Plan Contract Options (Beth Madziar, Kapnick Insurance)
  • Approve 2018-2019 Healthcare Plan Contract
  • Approve Employee Cost-Sharing Method for Medical Premiums as Outlined by Michigan Public Act 152 (Publicly Funded Health Insurance Act)
  • 2019 Budget Discussion – Revenues

       a. Millage rate discussion
       b. Property tax collection rate discussion
       c.  Use of Fund Balance

  • Overview of 62 Days of Summer (Laurie Golden)
  • Call to Audience (5 min. maximum)
  • Adjourn

 

Please note that the May meeting of the Canton Public Library Board of Trustees has been cancelled and will not take place on the third Thursday of the month (May 17).

The June Board Meeting will take place on Wednesday, June 13 at 7:30 PM.

  • The Chairperson, Michelle Farell, called the meeting to order at 7:30 PM.

Present:           Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

 

  • CALL TO AUDIENCE  (M. Coughlin, M. Crowther, L. Golden, R. Havenstein-Coughlin, P. Jenkins, D. McHugh, M. Nicholson, K. Powers, M. Swartz, N. Szczepanski) - None

           

  • APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

 

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

 

  • COMMUNICATIONS — None

 

  • DIRECTORS REPORT — Business Services Department Head Marian Nicholson hired Michael Weslin to be one of the Building Monitors; he will start April 30.

 

  • TRUSTEE COMMENTS — Board Chair Michelle Farell and Trustee Nancy Eggenberger attended the Public Library Association (PLA) annual conference, held in Philadelphia in March. Chair Farell was impressed by the presentation she saw of Kanopy, an on-demand streaming video service for public libraries and educational institutions that provides library patrons with access to a large collection of indie films and documentaries. Trustee Eggenberger had spoken with the Overdrive representative regarding issues she has with the service.

 

  • COMMITTEE REPORTS — None

 

  • OLD BUSINESS  — None

 

  • NEW BUSINESS
  • 2017 Audit Report — Michael Swartz, Melanie Crowther and Kaitlyn Powers of Plante Moran

presented highlights of the 2017 Financial Report to the Board. The library once again received an

“unmodified” opinion and generally was following all accepted accounting principles. Swartz stated that the library was doing “everything they should be doing, and more than most.” The financial records were in great shape. In all, he said, it was a very clean audit.

 

  • Accept 2017 Audit Report as Presented — Trustee Eggenberger complimented the staff for the clean audit.

J. Pandit moved and N. Eggenberger supported a motion to approve the proposal to accept the 2017 Audit Report as presented.

The motion passed unanimously 18/4-19-1

 

  •  Approve 1st Quarter Budget Amendment as Presented

N. Eggenberger moved and J. Lee supported a motion to approve the 1st Quarter Budget Amendment as presented.

The motion passed unanimously 18/4-19-2

 

  • Future Library Operations — Chair Farell discussed technology systems designed to complement the core staffed hours by extending opening times, which she had learned about at PLA. Such systems have mostly been utilized at satellite branches of large library systems. The board analysed the data presented and reviewed possible options, and elected to retain the current library opening hours.

 

  • 2019 Budget Discussion:  Library Materials — The board’s previously expressed desire for the library to achieve “Excellent” status in the Library of Michigan’s Quality Services Audit Checklist (QSAC) would require an increase in library expenditures on materials to equal 15% of the annual budget. After discussion with Information Services Department Head Rebecca Havenstein-Coughlin regarding the possibility and desirability of increasing the materials budget to that extent, the board directed that the 2019 materials budget should reflect a number that the staff feels would be operationally sound, not to exceed 15% of the operations budget.

 

  • CALL TO AUDIENCE – R. Havenstein-Coughlin expressed her thanks to the board for their support during her recent illness.

 

  • ADJOURN

The meeting was adjourned at 9:01 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • New Business
    • 2017 Audit Report – Plante Moran (M. Swartz; K. Powers; M. Crowther)
    • Accept 2017 Audit Report as Presented
    • Approve 1st Quarter Budget Amendment as Presented
    • Future Library Operations
    • 2019 Budget Discussion – Library Materials
  • Call to Audience (5 min. maximum)
  • Adjourn

 

Please note that the March meeting of the Canton Public Library Board of Trustees has been cancelled and will not take place on the third Thursday of the month (March 15).

The April Board Meeting will take place on Thursday, April 19 at 7:30 PM.

 

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