Board

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Old Business
    • Approve 2020 Schedule of Board Meetings and Library Closures
    • Approve Proposals for 2020 Capital Projects
  • New Business
    • 62 Days of Summer Program Review (L. Golden)
    • Proposed Revision to Patron Code of Conduct (1st Reading)
    • Director’s Performance Evaluation Committee
  • Call to Audience (5 min. maximum)
  • Adjourn

 

  • Call the Meeting to Order
  • Call to Audience
  • Approval of 2020 Budget as Presented
  • Approval of Resolution Certifying a Rate of Tax Levy in the amount of 1.4851 mills for the Fiscal Year Ending December 31, 2020
  • Call to Audience
  • Adjournment of Budget Hearing

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, A. Iqbal, D. McHugh, L. McHugh, M. Nicholson, R. Noble, J. Parij, N. Szczepanski) – None      
  • APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — None
  • DIRECTOR’S REPORT

We are 58% through the year; Insurance is still trending high, due to premiums having to be paid in the first quarter.  This will fall in line as the year progresses.

Canton Township has sued Wayne County to remove from the tax rolls delinquencies which they deem uncollectable. As the library is an affected taxing authority, we were sent a copy of the lawsuit. As our portion is only $4500, the lawyer recommended that we not make an objection to Canton Township’s filing.

A new online tutoring service, Brainfuse, was launched this month on the library website.

The library’s ongoing plumbing problem has been identified as a failing pipe. The floor in the copier alcove in the staff area will have to be sawcut so that plumbers can replace the pipe, fill in with aggregate and re-concrete the floor. Work on this project will begin on Friday, August 23rd.

The staff picnic is Tuesday, August 20th; the Friends’ Education Award scholarships will be announced at noon. Board members who have not yet RSVPed to Kathie Gladden should do so before August 16th.

There is money in the budget for board members to attend the Michigan Library Association (MLA) annual conference in Novi in mid-October.   Trustees may attend one, two or all three days of the conference.

The tentative ribbon-cutting ceremony for the Story Trail is Wednesday, September 11th at 5:00 PM.

Cobalt Community Research – the firm who did the most recent SEMCOG survey – was selected at the August 13 Canton Township Board of Trustees meeting to perform the joint township/library community survey. Director Eva Davis and Community Relations Department Head Laurie Golden will meet with representatives from Cobalt and Canton Leisure Services in the next few weeks.

  • TRUSTEE COMMENTS — Trustee Michelle Farell remarked that her experience of the MLA annual conference was that it offered even more sessions pertinent to trustee issues than other workshops the board members had attended.
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS
    • August 2019 Budget Amendment — Co-Chair Nancy Eggenberger moved and M. Farell supported a motion to amend the 2019 Capital Outlay budget and 2019 Use of Fund Balance to include a boiler system replacement by ENGIE Services.

       The motion passed unanimously, 19/8-15-1

  • (Draft) 2020 Budget & 2021-2022 Projections (2nd look) — The board voiced no objections to the minor changes made to the initial budget.
  • NEW BUSINESS

2020 Schedule of Board Meetings & Library Closures — M. Farell will be unable to attend the June 25th meeting. The board members will bring their personal calendars to the September General Meeting and will vote on the calendar at that time.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 7:51 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business & General Orders
    • August 2019 Budget Amendment for ENGIE Services, Capital Outlay — Boiler System Replacement
    • (Draft) 2020 Budget and 2021-2022 Projections
  • New Business
    • 2020 Schedule of Board Meetings & Library Closures
  • Call to Audience (5 min. maximum)
  • Adjourn

 

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, D. McHugh, M. Nicholson, R. Noble, J. Parij, K. Young) – None      
  • APPROVAL OF AGENDA

    The agenda was approved by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

    The minutes were approved by unanimous consent.

  • COMMUNICATIONS — A Thank You card from a Northville patron was circulated to the board members. She had, in 2018, displayed interest in purchasing chairs like some in the library. Business Services Department Head Marian Nicholson had kept her information and, when two of the chairs were being removed from use, contacted the patron to offer them to her.

    The press packets distributed to the board members represented the last six months’ worth
    of press clippings from local sources. Due to the large staff turnover at the Observer &
    Eccentric newspapers, it has become increasingly difficult to get stories placed in the Canton
    Observer.

  • DIRECTOR’S REPORT
    • The Canton Township Board vote on which company will conduct the new Community Survey was postponed to August 13.
    • Income is trending higher in the financial reports due to monies received under Miscellaneous and Contributions, which will be reconciled when the income is recognized in the 2nd Quarter Budget Amendment.  Some expenditures continue to trend higher: Fringe Benefits, due to the MERS lump sum payment that was made early in the year and Insurance, due to premiums having to be paid in the first quarter.  These areas will fall in line as the year progresses.
  • TRUSTEE COMMENTS — Vice Chair Nancy Eggenberger commented that she had participated in one of the 62 Days of Summer Prize Patrols and that it had been an enjoyable experience.
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS — None
  • NEW BUSINESS
    • (Draft) 2020 Budget & 2021-2022 Projections (1st look) — Director Eva Davis said that the auditors had recommended the budget format be changed to include columns delineating both the preceding two budgets (2018 & 2019) and projections for the succeeding two budgets (2021 & 2022), along with the proposed 2020 budget.

       N. Eggenberger complimented Accountant Debbie McHugh for her work on the Budget 
       Narrative, which clearly outlined how board concerns, as expressed in budget discussions
       throughout 2019, had been addressed in the proposed 2020 budget draft.

       M. Nicholson and E. Davis briefly addressed projects that will be handled by ENGIE
       Services; rebuilding the Fund Balance beginning in 2023; and future obligations and
       contributions to the MERS pension fund.

  •    Approve 2nd Quarter Budget Amendment — Davis briefly discussed the proposed
       amendment, which recognized both additional revenues and decreased overdue fine
       income, and allocated those additional revenues within various expenditures (including the
       Story Trail, whose sign frames have been installed).

       Trustee M. Farell moved and N. Eggenberger supported a motion to approve the 2nd
       Quarter Budget Amendment as presented.

       The motion passed unanimously 19/7-18-1.

  • CALL TO AUDIENCE – None
  • ADJOURN
    The meeting was adjourned at 7:56 P
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports — None
  • Unfinished Business & General Orders — None
  • New Business
    • 1st Draft of 2020 budget and 2021-2022 projections
    • Approve 2nd Quarter Budget Amendment as presented
  • Call to Audience (5 min. maximum)
  • Adjourn

 

The Chairperson, Amy Watts, called the meeting to order at 7:36 PM.

Present:           N. Eggenberger, J. Pandit, D. Turner, A. Watts

Absent:            M. Farell, J. Lee

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, D. Huntzicker, D. McHugh, M. Nicholson, R. Noble, J. Parij, C. Paul, S. Sharma, N. Szczepanski) – None       
  • APPROVAL OF AGENDA

The agenda was approved as amended by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — A Thank You card from WDET News Director Jerome Vaughn, in appreciation for the library’s participation in the station’s Crossing the Line program, was circulated to the board members.

    Packets for 62 Days of Summer were given to each of the board members.

  • DIRECTOR’S REPORT

    The library is 41% through the year. Income is trending higher due to monies received under
    Miscellaneous and Contributions; this will be reconciled when the income is recognized in the 
    2nd Quarter Budget Amendment in July.  Some expenditures continue to trend higher: Fringe
    Benefits, due to the MERS lump sum payment that was made early in the year; Insurance
    and Professional & Contractual, due to contracts, licensing fees and insurance premiums  
    having to be paid in the first quarter; Building Improvements, due to construction projects. All 
    of these areas will fall in line as the year progresses.

  • TRUSTEE COMMENTS — Vice Chair Nancy Eggenberger requested further explication regarding the vending commission trends which had been mentioned in the May board meeting minutes.
  • COMMITTEE REPORTS — None
  • NEW BUSINESS
    • 2019-2020 Healthcare Plan Contract Options Presentation — Dave Huntzicker and Clay Paul of Kapnick Insurance Group reviewed the changes to the renewal plan for Healthy Blue Living HMO Platinum 500, and the costs to the library and to covered employees under either the hard cap or the 80/20 employee cost-sharing method for medical premiums, per Michigan Public Act 152.
  • UNFINISHED BUSINESS & GENERAL ORDERS
    • 2020 Budget Discussion (Expenditures)
      • Capital Replacement Schedule & ENGIE Services Contract — The board reviewed both the Engie pricing breakout sheet and Building Manager Jim Laffey’s mechanical quotes for individual projects.

           Trustee Don Turner moved and N. Eggenberger supported a motion to authorize
           Director Eva Davis to enter into a project management contract agreement with Engie 
           Services.

           The motion passed unanimously 19/6-20-1.

  • NEW BUSINESS
    • Approve 2019-2020 Healthcare Plan Contract — N. Eggenberger moved and D. Turner supported a motion to approve the renewal of the Healthy Blue Living HMO Platinum 500 healthcare plan for 2019-2020.

The motion passed unanimously 19/6-20-2.

  •  Approve Employee Cost-Sharing Method for Medical Premiums as Outlined by Michigan Public Act 152 (Publicly Funded Health Insurance Act) — D. Turner moved and Secretary/Treasurer Jane Pandit supported a motion to approve the hard cap as the employee cost-sharing method for medical premiums for the August 1, 2019 – July 31, 2020 contract year, in compliance with Michigan Public Act 152.

   The motion passed unanimously 19/6-20-3.

  • 2020 Budget Discussion (Expenditures) 
    • Millage Rate — The maximum rate that can be levied for 2020 is 1.4851 mills; there was a millage fraction reduction as a result of the rise in property tax values in the township and the strictures of the Headlee Amendment.  Davis recommended that the board levy the maximum rate in the 2020 budget.
    • Property Tax Collection Rate — Davis stated that, while she would like to remain conservative in her projections for the property tax collection rate in 2020, she felt comfortable, based on actual collection rates from the last few years, in budgeting based on a projected 99% collection rate.

       The board directed Davis and Business Services Department Head Marian Nicholson to
       use the library recommendation for the millage rate and property tax collection rate when 
       preparing the first draft budget for the July meeting.

       D. Turner reminded Davis that the board would like to see a cover sheet of all board  
       directions that had impacted the proposed budget when she brings it to the board in July.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 8:43 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business
  • 2020 Budget Discussion – Expenditures
  • Capital Replacement Schedule and ENGIE Engineering Services Contract
  • New Business
    • 2019-2020 Healthcare Plan Contract Options presentation (Kapnick Insurance)
    • Approve 2019-2020 Healthcare Plan Contract
    • Approve Employee Cost-Sharing Method for Medical Premiums as Outlined by Michigan Public Act 152 (Publicly Funded Health Insurance Act)
    • 2020 Budget Discussion — Revenues
      • Millage rate
      • Property tax collection rate
  • Call to Audience (5 min. maximum)
  • Adjourn

 

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            N. Eggenberger

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, M. Hathaway, K. Hedrick, J. Laffey, D. McHugh, M. Nicholson, R. Noble, J. Parij, D. Stein, N. Szczepanski) – None     
  • APPROVAL OF AGENDA

Trustee Michelle Farell moved and Trustee Jasmine Lee supported a motion to amend the posted agenda.

The agenda was approved as amended by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — Director Eva Davis provided sample posters for the 2019 program 62 Days of Summer for the board members to view.
  • DIRECTOR’S REPORT
    • The library is through one-third of the year as of 4/30/19. Vending machine revenues are trending lower than expected but should increase in the summer. Fringe Benefits are trending higher due to the MERS lump sum payment that was made early in the year.  Insurance and Professional & Contractual are trending higher due to contracts, licensing fees and insurance premiums having to be paid in the first quarter.  Building Improvements is also trending higher due to construction projects. All of these areas will fall in line as the year progresses.
    • The board packet included Form 5572. Davis explained that, to comply with Public Act 202 of 2017 and Public Act 530 of 2016, she is required to report the current funding status of the library’s pension fund to its governing board.  The pension fund is not underfunded.
    • Davis introduced Jessica Parij, the new Department Head of Information Services.
    • The Livonia Public Library has withdrawn its requirement for Patron in Good Standing forms to be completed for non-residents.
  • TRUSTEE COMMENTS — None
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS
    • Audit Service Contract — Trustee Don Turner moved and M. Farell supported a motion to approve the 5-year audit services contract as presented from Plante Moran.
      The motion passed unanimously 19/5-16-1.
    • 2020 Budget Discussion  (Expenditures)
      • Capital Replacement Schedule & ENGIE Services Contract — The board discussed equipment replacement costs, stripped of engineering and other costs, provided in the ENGIE Services pricing breakout sheet, provided at the request of J. Lee. The board heard from Building Manager Jim Laffey re: the ENGIE proposal; they requested that he provide them with the results of his own investigation into pricing using individual contractors rather than as part of a holistic plan. ENGIE representatives Ken Hedrick and Dan Stein provided clarification of the scope of work and costs provided on their breakout sheet.
  • NEW BUSINESS
    • 2020 Budget Discussion (Expenditures) 
      • Salaries — D. Turner reminded the board that they had deferred a full philosophical discussion regarding salaries in 2018, and stated that it did not appear that the other board members were ready to engage in such a conversation ahead of the 2020 budget. 

            The board directed E. Davis and Business Services Department Head Marian Nicholson to use the  
             library recommendation for wage increases when preparing the first draft budget for the July meeting.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 9:12 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business & General Orders
    • Audit Services Contract
    • 2020 Budget Discussion – Expenditures
      • Capital Replacement Schedule and ENGIE Engineering Services Contract
  • New Business
    • 2020 Budget Discussion
      • Revenues
        • Millage rate
        • Property tax collection rate
    • Expenditures
      • Salaries
  • Call to Audience (5 min. maximum)
  • Adjourn

 

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