Library Board Meeting Minutes — Thursday, October 20, 2016

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM.

  • Present:
    N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Absent:
    None
  • Also Present:
    E. Davis, K. Gladden

Call to Audience

(H. Ahmad, A. Beesley, L. Golden, R. Havenstein-Coughlin, J. Lee, D. McHugh, J. Pandit, L. Papa, C. Swanberg, N. Szczepanski, A. Watts) – None

Approval of Agenda

The agenda was approved by unanimous consent

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Communications

Eva Davis shared “thank you” notes from the Fausone family for a funerary flower arrangement, and from the Block Youth and Teen Center for the donation of decommissioned self-check computers and monitors.

Patron Alfred Brock also thanked the library for making the Mango languages online database available (he utilized it to make a contest-winning video.)

The Friends’ year-end financial report was made available for the board’s perusal.

Director’s Report

Davis reminded the board that the Friends of the Library fundraiser at Tony Sacco’s runs through November 15. A percentage of each “Friends with Pizza” or Celebrity Pizza purchase during this period will go to the Friends.

Office 2016 will be rolled out to staff November 1st, and it is anticipated that it will be made available to patrons sometime in the first quarter of 2017.

The administration is kicking around various ideas to submit to the Library of Michigan for one of (up to) three Library Services and Technology Act (LSTA) grants which will be awarded to libraries to provide funding for innovative services and programs. Developing partnerships among libraries and/or between libraries and community agencies will be a priority of the projects chosen.

The library is now 75% through the year and the financials are tracking appropriately; the only fund trending high is Capital Outlay, due to construction projects. (The recently completed dumpster enclosure project came in $58 under budget.)

Trustee Comments

Trustee J. Fausone asked if the recent repair to the ballast roof by Bloom Roofing was holding up, in light of the day’s rainstorm. Davis replied that it was, and that Building Supervisor Jim Laffey will be patrolling the ballast roof regularly from now on. The skylights will all be re-sealed on November 3, which should solve any current leaking problems.

Committee Reports

None

Unfinished Business & General Orders

None

New Business

3rd Quarter Budget Amendment — Davis explained the difference in State Aid revenues showing in the 2nd and 3rd Quarter budget amendments. She also explained the mechanism for distribution of penal fines.

 

T. Hartnett moved and M. Farell supported a motion to approve the 3rd Quarter Budget Amendment as presented.

The motion passed unanimously 16/10-20-1

Call to Audience

None

Adjourn

The meeting was adjourned at 7:48 PM.

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