Library Board Meeting Minutes — Thursday, May 16, 2019

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            N. Eggenberger

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, M. Hathaway, K. Hedrick, J. Laffey, D. McHugh, M. Nicholson, R. Noble, J. Parij, D. Stein, N. Szczepanski) – None     
  • APPROVAL OF AGENDA

Trustee Michelle Farell moved and Trustee Jasmine Lee supported a motion to amend the posted agenda.

The agenda was approved as amended by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — Director Eva Davis provided sample posters for the 2019 program 62 Days of Summer for the board members to view.
  • DIRECTOR’S REPORT
    • The library is through one-third of the year as of 4/30/19. Vending machine revenues are trending lower than expected but should increase in the summer. Fringe Benefits are trending higher due to the MERS lump sum payment that was made early in the year.  Insurance and Professional & Contractual are trending higher due to contracts, licensing fees and insurance premiums having to be paid in the first quarter.  Building Improvements is also trending higher due to construction projects. All of these areas will fall in line as the year progresses.
    • The board packet included Form 5572. Davis explained that, to comply with Public Act 202 of 2017 and Public Act 530 of 2016, she is required to report the current funding status of the library’s pension fund to its governing board.  The pension fund is not underfunded.
    • Davis introduced Jessica Parij, the new Department Head of Information Services.
    • The Livonia Public Library has withdrawn its requirement for Patron in Good Standing forms to be completed for non-residents.
  • TRUSTEE COMMENTS — None
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS
    • Audit Service Contract — Trustee Don Turner moved and M. Farell supported a motion to approve the 5-year audit services contract as presented from Plante Moran.
      The motion passed unanimously 19/5-16-1.
    • 2020 Budget Discussion  (Expenditures)
      • Capital Replacement Schedule & ENGIE Services Contract — The board discussed equipment replacement costs, stripped of engineering and other costs, provided in the ENGIE Services pricing breakout sheet, provided at the request of J. Lee. The board heard from Building Manager Jim Laffey re: the ENGIE proposal; they requested that he provide them with the results of his own investigation into pricing using individual contractors rather than as part of a holistic plan. ENGIE representatives Ken Hedrick and Dan Stein provided clarification of the scope of work and costs provided on their breakout sheet.
  • NEW BUSINESS
    • 2020 Budget Discussion (Expenditures) 
      • Salaries — D. Turner reminded the board that they had deferred a full philosophical discussion regarding salaries in 2018, and stated that it did not appear that the other board members were ready to engage in such a conversation ahead of the 2020 budget. 

            The board directed E. Davis and Business Services Department Head Marian Nicholson to use the  
             library recommendation for wage increases when preparing the first draft budget for the July meeting.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 9:12 PM.