Board Meeting Minutes — Thursday, March 17, 2016

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:32 PM.

  • Present:
    N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Absent: None
  • Also Present: E. Davis, K. Gladden

Call to Audience

(R. Havenstein-Coughlin, J. Lee, D. McHugh, L. Papa, S. Reynolds, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.


E. Davis shared with the board a “thank you” note from the Bowling Green State University and the Bowling Green “Not in Our Town” initiative. Davis had (with Sergeant Dale Wells from Canton Public Safety) made two presentations on “Not in Our Town” events that the local Hate Crimes Coalition had sponsored in Canton.

Davis also shared a letter received from the library’s debt collection service, Unique Management Services. They advised that, in line with changes to the Fair Credit Reporting Act slated to go into effect June 15, the reporting of delinquent patrons to credit reporting agencies will be replaced by enhancements to Unique’s current Gentle Nudge Process.

Director’s Report

Laurie Golden has arranged for new Plymouth-Canton Community Schools Superintendent Monica Merritt to hold a Coffee with the Superintendent at the library in May.

Lacking a quorum, the Friends of the Library cancelled their March 9 meeting; it has been re-scheduled for March 23. Secretary/Treasurer M. Farell agreed to attend in place of Trustee T. Hartnett; Hartnett will attend the April 13 meeting for Farell.

Leadership Canton held their March meeting at the library and received a guided tour of the new Children’s area, still under construction.

Darrell Clem and Bill Bresler of the Canton Observer will do a story on the construction project in an upcoming issue; the Grand Re-Opening Party is scheduled for Sunday, April 24.

Revisions of various policies will be presented to the board at the April meeting, after they have been vetted by the attorney. April will also bring Plante Moran’s audit presentation; a 1st quarter budget amendment (if necessary); discussion of the 2017 pool for staff merit pay; and by request, a new Board photo.

Davis reviewed the financial reports for January; at 15% through the year, spending is on target.

Committee Reports


Unfinished Business & General Orders

Library Parcel

The Canton Township Building Authority easement agreement proposals were reviewed. Trustee Fausone requested that Davis check with the library’s attorney to verify that the language in any agreement ensures that the access road from the library to Canton Center Road (Civic Center Drive) will be available in perpetuity. The board did not believe that a joint meeting with the Building Authority was needed.

New Business

2017 MERS Employer Contribution Rate Percentage

Davis presented the board with three different projections; the recommendation of accountant Debbie McHugh, Business Services department head Marian Nicholson and Davis was option three: increasing the CPL contribution rate to 8%. The board indicated their agreement; Davis and the department heads will consider this as they prepare the 2017 budget.

Circulation Policy Revision

T. Hartnett moved and S. Foster supported a motion to accept the Circulation Policy as revised.

The motion passed unanimously 16/3-17-1

Call to Audience



The meeting was adjourned at 8:03 PM.