Board Meeting Minutes — May 18, 2017

  • The Chairperson, Michelle Farell, called the meeting to order at 7:30 PM.
  • Present:           Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts
  • Absent:            None
  • Also Present:  E. Davis, K. Gladden
  • CALL TO AUDIENCE (L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, R. Noble, D. Sands, N. Szczepanski)   — None

The agenda was approved as amended by unanimous consent.


The minutes were approved by unanimous consent.


The minutes were approved by unanimous consent.

  • COMMUNICATIONS — E. Davis shared a “thank you” note from Board Chair M. Farell, in acknowledgement of the flower arrangement and keepsake angel sent by the board upon the passing of her mother.
  • DIRECTORS REPORT — Davis informed the board that the Headlee amendment has triggered a Millage Reduction Fraction (MRF) and the new maximum millage rate that can be levied as of 2018 will be 1.5139 mills.  That number will be used in the 2018 draft budget proposal.

The MERS actuarial evaluation was received and will play into the larger conversation about closing out the employee pension; a special actuarial evaluation will need to be commissioned down the line to analyze the closure of the pension, but this report serves as a snapshot for beginning the discussion.

Davis reviewed the financial reports, pointing out that the library is one-third of the way through the year. While fringe benefits; professional & contractual; insurance; and capital outlay are trending high, they will all fall in line as the year progresses.

Business Services Department Head Marian Nicholson is investigating pollution and cyber liability insurance policies, with the assistance of our insurance broker, Carrico Maldegen.

  • TRUSTEE COMMENTS — Chair Michelle Farell and Trustee Amy Watts will not be at the June 22, 2017 Board of Trustees meeting.
  • 2018 Budget Assumptions — Trustees Jane Pandit, Amy Watts and Secretary/Treasurer Jasmine Lee had been forwarded historical data for consideration in the budget discussion. All three found the information to be helpful. None of the trustees had further questions regarding the budget issues that had been covered at the April 20 meeting.

Connect Your Summer 2017 Presentation — Community Relations Department Head Laurie Golden reviewed the changes to the summer reading program. The revamped program was designed to reflect both the new Strategic Plan and survey responses from 2016 program participants.

The trustees expressed enthusiasm for the new Story Boxes that will be a major component of the 2017 Connect Your Summer program.

  • CALL TO AUDIENCE – Friends of the Library Board member Diane Sands was introduced.

The meeting was adjourned at 8:10 PM.