We have a new job opening with our Business Services Department. For complete details please visit our jobs/volunteer page.

Building Monitor

POSITION SUMMARY

Under the management of the Business Services Department Head, the Building Monitor is responsible for ensuring a safe and secure environment for patrons and staff; enforcing library rules and policies in the library building and on library property. The nature of the work requires evening and weekend hours. This position is classified as a regular part-time position and is non-exempt from overtime under FLSA guidelines.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Vice-Chairperson, Don Turner, called the meeting to order at 7:30 PM.

  • Present:           Nancy Eggenberger, Michelle Farell, Jane Pandit, Don Turner
  • Absent:            Jasmine Lee, Amy Watts
  • Also Present:  E. Davis, K. Gladden

 

CALL TO AUDIENCE

(M. Crowther, L. Golden, D. McHugh, M. Nicholson, K. Price, M. Swartz, N. Szczepanski, patrons appealing to the Library Board)

           

APPROVAL OF AGENDA

The agenda was approved as amended by unanimous consent.

 

APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved as amended by unanimous consent.

 

COMMUNICATIONS 

None

 

DIRECTORS REPORT 

E. Davis had nothing to add to the written report. She did thank Chair Michelle Farell and Trustee Nancy Eggenberger for attending the Volunteer Luncheon earlier in the week.

 

Eggenberger mentioned her disappointment that the library had not been awarded the Library of Michigan LSTA grant for which they had applied. Davis stated that she would be pursuing contacts  through Not in Our Town who might be able to assist with either funding or facilitation in obtaining Gold Star City certification for Canton. The Michigan Department of Civil Rights might also be able to assist with funding. She will not know anything until fall.

 

TRUSTEE COMMENTS 

Trustee Jane Pandit briefly commented on the excellence of the Friends of Michigan Libraries Trustee Alliance Workshop, which she and fellow trustees Jasmine Lee and Amy Watts attended in March.

 

COMMITTEE REPORTS

 None

 

OLD BUSINESS 

Resolution to Approve Conversion of the Library’s Nationwide 457b Deferred Compensation Plan to Nationwide FreedomPro+ 457b Deferred Compensation Plan — M. Farell moved and N. Eggenberger supported a motion to approve the Resolution to convert the library’s Nationwide 457b Deferred Compensation plan to the Nationwide FreedomPro+ 457b deferred compensation plan.

 

The motion passed unanimously 17/4-20-1.

 

NEW BUSINESS

Presentation of President’s Volunteer Service Award  — The prospective award winner was not present.

 

2016 Audit Presentation – Michael Swartz, Melanie Crowther and Kaitlyn Powers of Plante Moran presented highlights of the 2016 Financial Report to the Board. The library once again received an “unmodified” opinion. Swartz stated that the library was very well-run, that things were very well-planned by the board, and that the budgets were well-executed. The 2016 audit was the best that he had ever seen and Swartz said that everything was in great shape.

 

Accept the 2016 Audit Report as Presented – N. Eggenberger moved and M. Farell supported a motion to accept the 2016 Audit Report as presented.

 

The motion passed unanimously 17/4-20-2.

 

1st Quarter Budget Amendment – E. Davis reviewed the 1st Quarter Budget Amendment Summary details.

 

M. Farell moved and N. Eggenberger supported a motion to approve the 1st Quarter Budget Amendment as proposed.

 

The motion passed unanimously 17/4-20-3.

 

2018 Preliminary Budget  – E. Davis discussed assumptions for revenue and expenditure for the 2018 proposed budget. She requested consensus from the board to use these assumptions as a basis for moving ahead in the budget planning. The board indicated their agreement.

 

D. Turner suggested that Davis reach out to the new trustees to bring them up-to-date re: the issue of staff salary alignment recommendations.

 

Patron Appeal 2017-01 –  Closed Hearing to Consider Information Exempted from Disclosure by the Michigan Library Privacy Act — M. Farell moved and N. Eggenberger supported a motion to move into closed session to consider material exempt from disclosure by the Michigan Library Privacy Act.

 

Roll Call Vote:

Michelle Farell: yes

Don Turner: yes

Nancy Eggenberger: yes

Jane Pandit: yes

 

The motion passed unanimously 4-0-0, 17/4-20-4

 

REGULAR MEETING RESUMED AT 8:50 PM.

 

Patron Appeal 2017-01 — Vote to:

  1. Uphold the Patron’s Suspension as It Stands; or,
  2. Uphold the Patron’s Suspension but Modify the Terms; or,
  3. Revoke the Patron’s Suspension

N. Eggenberger moved and J. Pandit supported the following motion:

 

Based on the facts and information discussed in closed session, the Board moves to uphold the patron’s suspension but modify the terms to allow the patron to return to the library, effective Friday, April 21, 2017.

The motion passed unanimously 17/4-20-5

 

CALL TO AUDIENCE 

None

 

ADJOURN

The meeting was adjourned at 8:52 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports — None
  • Unfinished Business & General Orders
    • Resolution to Approve Conversion of the Library’s Nationwide 457b Deferred Compensation Plan to Nationwide FreedomPro+ 457b Deferred Compensation Plan
  • New Business
    • President’s Volunteer Service Awards
    • 2016 Audit Presentation (Plante Moran)
    • Accept 2016 Audit Report as Presented
    • 1st Quarter Budget Amendment
    • 2018 Budget – Preliminary Discussion
    • Patron Appeal 2017-01 – Closed Hearing to Consider Information Exempted from Disclosure by the Michigan Library Privacy Act
    • Patron Appeal 2017-01 – Vote to: 1. Uphold the Patron’s Suspension as It Stands; or, 2. Uphold the Patron’s Suspension but Modify the Terms; or, 3. Revoke the Patron’s Suspension
  • Call to Audience (5 min. maximum)
  • Adjourn

The Chairperson, Michelle Farell, called the meeting to order at 7:30 PM.

  • Present:
    Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts>
  • Absent: None
  • Also Present: K. Gladden

Call to Audience (5 min. maximum)

(C. Cataldi, L. Golden, D. McHugh, B. Meade, M. Nicholson, R. Noble, D. Schubatis,N. Szczepanski, K. Young) - Business Services Department Head Marian Nicholson introduced the board and audience to the new Information Technology Department Head, Rudie Noble.

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Board Chair Michelle Farell shared a note from the Friends of the Library, thanking the board for the recent renovations to the Secondhand Prose Used Bookstore.

Report of the Library Director

None

Trustee Comments

None

Committee Reports

None

Unfinished Business and General Orders

None

New Business

Overview of Canton Community Foundation and Library Endowment Fund — Beth Meade (Managing Director - Donor Relations) and Darice Schubatis (Managing Director – Finance & Administration) presented a brief overview on the structure and history of the Canton Community Foundation and reviewed the financial performance of the library’s Endowment Fund since it was transferred to the foundation in June 2015. Vice-Chair Don Turner requested that representatives of the foundation return on a regular basis to update the board on performance to bring information on specific fund performance of the library’s Endowment Fund. Trustee Jane Pandit asked how the fees charged by the foundation were derived. D. Schubatis replied that the fees were charged based on 1% of the fund balance at the end of each quarter.

Annual Endowment Fund Campaign Results — M. Nicholson reviewed a snapshot of the November 2016 - January 2017 Endowment Fund Campaign conducted by the library, comparing it to the amount received for a similar period in 2015/2016.

Overview of Nationwide FreedomPro+ 457b Deferred Compensation Plan —Nationwide Retirement Specialist Candice Cataldi compared and contrasted the benefits and drawbacks of the library’s current City plan versus the newly designed FreedomPro+ 457b retirement plan. The fixed assets account under the current plan pays 3.5% interest, while the new plan would offer only a base of 2.5%. However, the new plan would eliminate Nationwide administrative fees, and the library would no longer need to carry fiduciary insurance on the retirement fund plans, as the fiduciary responsibility would be transferred to Morningstar Inc.

Resolution to Approve Conversion of the Library’s current Nationwide 457b Deferred Compensation Plan to Nationwide FreedomPro+ 457b Deferred Compensation Plan —The board agreed to defer until the April meeting a vote on a resolution to convert from the current retirement plan to the new Nationwide deferred compensation program.

Meeting Room Policy —After reviewing materials provided by Community Relations regarding the numerous groups that utilize the library meeting rooms, the board discussed the possibility of altering or waiving provisions contained in the current policy. Ultimately it was decided that the policy would remain unchanged, since the other groups renting the rooms did so while abiding by the rules contained therein.

    Call to Audience (5 min. maximum)

    Friends of the Library Board Trustee Kathy Young was acknowledged; she expressed her interest, as a former Canton Public Library trustee, in the board proceedings.

    Adjourn

    The meeting was adjourned at 8:39 PM.

    Library Board Meeting Agenda-October 15, 2015

    Thursday, October 15, 2015, 7:30 PM

    • Call the Meeting to Order
    • Call to Audience (5 min. maximum)
    • Approval of Agenda
    • Approval of Budget Hearing Minutes
    • Approval of General Meeting Minutes
    • Administrative Reports
      • Communications
      • Report of the Library Director
      • Trustee Comments
    • Committee Reports
      • None
    • Unfinished Business and General Orders
      • None
    • New Business
      • Presentation- Overview of plans for children’s materials during 2016 renovation (presented by Lisa Davis- Craig)
      • Strategic Plan Update
      • Timeline and process for director’s evaluation
      • Fund Balance Assigned for Employee Benefits
      • Proposed 3rd Quarter Budget Amendment
    • Call to Audience (5 min. maximum)
    • Adjourn