Meeting Minutes - October 20, 2011
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden
Call To AudienceNo comments (M. Barker, B. Czerniak, L. Golden, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, N. Welz)
Approval Of AgendaThe agenda was approved by unanimous consent.
Approval Of General Meeting MinutesThe minutes were approved as amended.
Approval Of Budget Hearing MinutesThe minutes were approved by unanimous consent.
CommunicationsA financial review of the Friends of the Canton Public Library was passed around.
Report Of The Library DirectorNichole Welz, the new CTTS Program Specialist was introduced.
Committee ReportsA recent Finance Committee meeting resulted in an agenda item, but no report had been prepared.
Proposed Record Retention Policy - C. Van Auken moved and D. Turner supported a motion to approve the Record Retention Policy as written.The motion passed unanimously 11/10-20-1
Overview of library’s social media marketing strategy – Marketing & Communications Manager Laurie Golden discussed the library’s use of Facebook, Twitter and other social media tools to achieve two-way communication with current and potential library patrons.
Overview of Connect Your Summer Program – Program Specialist Marcia Barker and Digital Resources Developer Brad Czerniak discussed results from surveys on the first year of the library’s new summer program.
Retiree Health Plan – E. Davis and S. Rzetelny are researching more cost-effective alternatives to the current retiree health plan. Freezing the plan at this time will allow them time to find a suitable replacement before the end of the year. (The current plan may also be un-frozen, should the board decide they prefer it to any suggested alternatives.)
Davis presented a sample resolution to amend the Retiree Medical Plan to curtail future participation in the Plan.
J. Fausone moved and D. Turner supported a motion to approve the following resolution:
Aye: J. Fausone, D. Turner, M. Siegrist, G. Snow, C. Van Auken
that the Third Amendment to the Canton Public Library Retiree Medical Plan which curtails future participation in the Plan is hereby adopted effective October 20, 2011; and,
that the Chairman or any other member of the Library’s Board of Trustees is hereby authorized to execute the Third Amendment to the Retiree Medical Plan and any related documents on behalf of the Library.
The motion passed 11/10-20-2
Proposed 3rd Quarter Budget Amendment – J. Fausone moved and C. Van Auken supported a motion to pass the 2011 3rd Quarter Budget Amendment.The motion passed unanimously 11/10-20-3
Board Holiday Party – G. Snow volunteered to host the 2011 Board holiday party (Friday, December 2, 7:00 PM); C. Van Auken will organize the food (board members will bring potluck dishes.)