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Meeting Minutes — September 20, 2012

The Chairperson, Don Turner, called the meeting to order at 7:33 PM.
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(T. Hartnett, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski)
Tom Hartnett, a candidate for the library Board of Trustees, was introduced to the current members of the board.

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis informed the board that Marketing & Communications Manager Laurie Golden can digitize and email the monthly publicity packets currently being passed out at board meetings.

Davis also shared a letter received from Christine Berro, director of the Portage District Library, thanking Davis and her staff for their hospitality during a recent visit by PDL.

Director's Report

An upgrade to Millennium, the software that runs the library’s catalogue and patron database, will take place between 8:30 AM-12:00 PM on Tuesday, September 25. While patrons will be able to access the Internet and have items checked out to them manually, all other services (MeLCat, catalogue, MyAccount, etc.) will be unavailable until the upgrade is completed.

The board will be presented with a 3rd Quarter Budget Amendment at the October meeting to cover property tax refund expenses (which will be about the same amount as delinquent property tax revenues received from Wayne County in 2012.) The Business Services office is seeking additional information from Canton Township on property tax challenges yet to be heard by the tax tribunal so as to budget adequately for similar liabilities for the remainder of the year.

Davis will be attending a Detroit Suburban Librarians’ Round Table (DSLRT) meeting on Wednesday (September 26) to hear from two state legislators regarding the status of bills regarding personal property taxes currently before the legislature.

Committee Reports

None

Unfinished Business And General Orders

None

New Business

Approve proposed 2013 Calendar – After a brief discussion on possibly changing board meeting dates to avoid conflict with the school district holiday schedule, the board agreed to table the item until December, when the new board could weigh in on any possible changes.

Statistic of the Month – N. Szczepanski discussed several statistics charts which depicted circulation patterns from 2008-present. She talked about circulation changes (like the increase of children’s fiction since being interfiled with series books) and rankings (the most checkouts are of Adult DVDs, followed by Children’s DVDs, then Adult non-fiction books), as well as the percentage of items that are checked out on the Self Check machines and the number of items checked out by non-Canton patrons. Chair Turner commended Szczepanski both for her command of the facts behind the numbers, and for her passion in the role she performs for the library.

Closed Session

Davis requested a closed session.

M. Siegrist moved and J. Fausone supported a motion to move into closed session to discuss the library director’s evaluation.

Roll call vote:
  • George Snow: yes
  • Michael Siegrist: yes
  • James Fausone: yes
  • Colleen Van Auken: yes
  • Kimberly Schulz: yes
  • Don Turner: yes

The motion passed unanimously, 12/9-20-1.

Regular meeting resumed at 8:30 PM.

Call To Audience

No comments

Adjourn

The meeting was adjourned at 8:30 PM.