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Meeting Minutes — July 18, 2013

The Vice-Chair, J. Fausone, called the meeting to order at 7:30 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, T. Hartnett
Absent:S. Foster, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

E. Davis extended an invitation to the board for the annual staff picnic on August 21; reminder invitations will be issued by K. Gladden.

Additional revenues were received from both Wayne County (approximately $118,000 in delinquent property taxes) and Canton Township (approximately $68,000 reimbursement for excess DDA tax captures.) Income from both penal fines and state aid is expected in August.

Davis spoke in more depth about the Canton Township Community Survey, which she had touched on in her written report and, at the request of Vice-Chair Fausone, explained to the newer board members what the MetroNet consortium is and what her role on that body's board entails.

Committee Reports

A number of agenda items resulted from the last Finance Committee meeting and will be explored under New Business.

Unfinished Business & General Orders

None

New Business

Proposed Revision to Meeting Room policy – A few minor changes to the policy (last approved by the board in 2011) were proposed after the Community Relations department took over responsibility for booking all events in the Community and Purple Rooms (mainly concerning deadlines for turning in applications, the serving of refreshments in either room, and a prohibition on using Community Room walls to affix any materials, in any fashion.) The library’s lawyers have already looked over the proposed revisions and made their own changes.

T. Hartnett moved and M. Farell supported a motion to approve the Meeting Room policy revision as presented.

The motion passed unanimously 13/7-18-1

Canton Leisure Services Community Survey - The library would be unable to perform a survey of this size and kind on its own (even with the $10,000 LibraryAware grant), so the administration was pleased to hear from L. Golden that Canton Township was willing to take the library on as a partner in this venture. Golden is hopeful that representatives of Canton Leisure Services and the library will analyze the survey results together and decide which needs are better addressed by Leisure Services and which by CPL. In this way, duplication of effort can be avoided and maximum utilization of resources can be achieved by both entities. As the board indicated its general support, Davis and Golden will pursue this endeavor with the township.

Amending the Board Meeting calendar - Due to key board members’ inability to make the scheduled August 15 meeting, it was proposed that the meeting be moved forward to Tuesday, August 13.

T. Hartnett moved and M. Farell supported a motion to approve the Board Meeting calendar as amended.

The motion passed unanimously 13/7-18-2.

Approval of 2nd Quarter Budget Amendment - Davis briefly explained the details in the proposed changes in the 2013 budget.

T. Hartnett moved and N. Eggenberger supported a motion to adopt the 2nd Quarter budget amendment as presented.

The motion passed unanimously 13/7-18-3.

Proposed 2014-2016 Draft Budget - Davis outlined major changes in the proposed 2014 budget as distinct from previous years’ budgets. She also asked for the board’s direction re: the proposed Patron Service Improvement Project; it was the board’s consensus that the project should remain in the budgeting process. Secretary/Treasurer Eggenberger asked if the Board had ever adopted a policy re: board members’ participation in conferences or workshops. Davis promised to research best practices guidelines from other libraries and will present them to the board at a later date. Board members further indicated that they would like to see options for fully funding retirement costs added into the budget for 2014.

Call to Audience

– S. Rzetelny thanked the board for allowing the Patron Services Improvement Project to proceed.

Adjourn

The meeting was adjourned at 8:57 PM.