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Meeting Minutes — April 18, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:33 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(K. Benjamin, M. Benjamin, T. Benjamin, A. Davis, D. Ebner, G. Ebner, Q. Ebner, L. Felcher, C. Fry, L. Golden, R. Havenstein-Coughlin, E. Hess, D. McHugh, L. Papa, S. Rzetelny, M. Swartz, N. Szczepanski, A. Zahid, M. Zahid) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a congratulatory card from Unique Management and stated that congratulations from libraries across the state had been received via email since the LibraryAware award announcement had been made by Library Journal at the end of March. Extra copies of the magazine have been ordered and will be distributed to the board members.
 
Davis also shared a letter from the Community Literacy Council, thanking the library for its participation in their Spelling Bee fundraiser; the Friends sponsored the team, which ended the competition in 2nd Place.

Director’s Report

The Friends of the Library will receive the 2013 Canton Hall of Fame Community Supporter award at a May 5 ceremony; Kathie Gladden and Marcia Barker will represent the library (E. Davis will be on vacation.)

The after-hours event celebrating the LibraryAware Award will be on Friday, May 10 from 6:30-8:30 PM. Area V.I.P.s and the Canton community are invited.

Renovations to the Community and Quiet Study Rooms are underway, to be succeeded by the Community Room kitchen, the Conference Room and the staff lounge kitchen.

Davis informed the board that she was compiling information to present to them in anticipation of another discussion and vote on a healthcare package for the fulltime library employees.

Committee Reports

None

Unfinished Business and General Orders

Jungle Java Express Lease Renewal discussion

JJX co-owner Eric Hess discussed with the board his feelings about operating a café at the library, indicating his desire to be a good partner and willingness to work with the board either in achieving another lease agreement or transitioning to another arrangement for the space. The board informally authorized E. Davis to act on their behalf to negotiate a lease containing a set rental agreement, to be voted upon at the May meeting.

Davis also informed the board of other options being explored at their request with Sterling Services (a mixture of vending machines and manned kiosk) and with Healthy Vending (the vending company used by Plymouth Christian Academy.) Both companies would offer commission on sales from their vending machines.

Proposed 1st Quarter Budget Amendment

Monies allocated to the (defunct) Children’s, Tween and Teen Services department budget had to be designated and moved to the new Community Relations and Information Services departments. Also, monies from the dissolved Retiree Healthcare Funding Vehicle needed to be moved from the Fund Balance to the Operating Fund to cover deferred compensation payments made in January to members of the former RHFV.

T. Hartnett moved and N. Eggenberger supported a motion to approve the 1st Quarter Budget Amendment as presented.
The motion was approved unanimously 13/4-18-2.

New Business

President’s Volunteer Service Award

Four members of the library’s service volunteer program – Morgan Benjamin, Quinn Ebner, Cindi Fry and Maha Zahid – were presented with award packets for their volunteer achievements in 2012. Benjamin, Ebner and Fry received Bronze awards for volunteering 100+ hours; Zahid earned a Silver award in her age category for 80+ hours.

Plante & Moran 2012 Audit Presentation

Jim Swartz and Alisha Davis of Plante & Moran presented highlights from both the 2012 Financial Report and the Report to the Canton Public Library Board. The auditors stated that it was a pleasure to do the audit for the library and complimented Department Head Sheryl Rzetelny and accountant Debbie McHugh of the Business Services staff for their impeccable recordkeeping and organizational skills, which had enabled the auditors to render an Unqualified opinion, with very few comments for improvement. Alisha Davis informed the board that the library was in a solid place, both operationally and financially. Based on forecasts received that day from the Canton Township assessor’s office, it is expected that the library can look forward to a roughly 1% increase in 2014, 2% in 2015, and 3% thereafter, with a full recovery expected by 2021.

J. Fausone moved and T. Hartnett supported a motion to accept the 2012 Audit Report as presented.
The motion passed unanimously 2013/4-18-1.

Call to Audience

S. Rzetelny recognized D. McHugh for her great work on the audit, which led to an Unqualified opinion.

Adjourn

The meeting was adjourned at 8:50 PM.