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Library Board Meeting Minutes — May 16, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:33 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, K. Schulz
Absent: T. Hartnett
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a card from Hasina Abdu and Nadia Husain from the Muslim Communities of Western Suburbs; the group also donated $200 to the Endowment Fund in recognition of the Muslim Journeys grant recently awarded to the library by the National Endowment for the Humanities.

A program from the 2013 Canton Hall of Fame/Community Achiever and Community Supporters awards reception was also shared; the Friends of the Canton Public Library were given one of the Community Supporter awards at the ceremony.

Davis complimented L. Golden and her organizing committee for the successful LibraryAware party on May 10.

Director’s Report

Davis received the equalization report from Wayne County which stated that the library will not experience any Headlee erosion in the millage rate in 2013; it will remain at 1.5437 mills.

Your Guide to Healthcare Reform - a flowchart from Plante & Moran re: employer coverage under the Patient Protection and Affordable Care Act (PPACA)– was distributed. Davis told the board that, based on FTE (Full-time Equivalency) calculations per the currently proposed regulations, the library will be categorized as a large employer. Discussion ensued about various possibilities the library could legally pursue under the Act, as regulations allow. S. Rzetelney and Davis pointed out that the regulations are evolving and changing until the final regulations are issued later this year; when enough information has been gathered, a presentation will be made to the board.

Committee Reports

None; the Finance Committee will meet soon to discuss the ramifications of the PPACA.

Unfinished Business and General Orders

Jungle Java Express Lease Renewal

Davis presented a one-year lease agreement which called for $200 monthly rent; the exemption from any other fees /payments remains. The board was in agreement with the lease terms, but indicated a desire for Davis to further investigate alternative options for 2014.

J. Fausone moved and N. Eggenberger supported a motion to approve the lease renewal as presented.

The motion was approved unanimously 13/5-16-1.

New Business

Strategic Plan Update

Davis briefly outlined the foundational and core goals of the current Strategic Plan, concentrating on the Operating Fund campaign (Foundational Goal #3: Financial Stability). The board indicated it would like to continue an annual fundraising campaign. L Golden requested long-term (three to five years) direction from the board on which specific goals the board would like to achieve from targeted campaign letters.

J. Fausone requested that some analyses be done regarding the drop in circulation statistics; R. Havenstein-Coughlin reported that a taskforce has been formed to do this, and that members of the Administration team will bring their findings to a future board meeting.

Change to Board Meeting Calendar
Not all board members will be available for the scheduled June 13 meeting. In order to give the Business Services staff and Admin team more time to perform investigation and analyses for planned presentations, it was suggested that the meeting be pushed back to June 20.

N. Eggenberger moved and J. Fausone supported a motion to re-schedule the June Library Board meeting for June 20, 2013.

The motion passed unanimously 2013/5-16-2.

Call to Audience

None.

Adjourn

The meeting was adjourned at 8:35 PM.