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Library Board Meeting Minutes — February 13, 2014

The Vice-Chairperson, Nancy Eggenberger, called the meeting to order at 7:35 pm.

Present: N. Eggenberger, J. Fausone, M. Farell, S. Foster, T. Hartnett,
Absent: K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, J. Spencer, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

The Plante Moran audit team will be on site the week of February 24; board members should be receiving written communication from them beforehand.

Unfinished Business & General Orders

Patron Service Improvement Project Update The project has gone better than anticipated, according to E. Davis. She praised the staff for their great spirits and said that patrons as well have been very understanding throughout construction thus far. The project is slightly ahead of schedule: the Children’s Library will re-open on Saturday and flooring should be completed Friday (both had been scheduled for Monday), and the furniture and millwork has been completed and delivery is slated for Monday. Building and electrical inspections need to be completed and a sprinkler head which must be moved will also need inspection. L. Golden has arranged with the Canton Chamber of Commerce for a ribbon-cutting ceremony at 1:00 pm on Wednesday, March 19.

New Business

Renewal of Jungle Java Lease

The library’s lease with Jungle Java is up for renewal in May 2014. (The present agreement calls for a one-year lease with the option for two one-year renewals; this would be the second of those two renewal options.) Davis asked for direction from the board regarding terms for negotiating the final period of this contract. While the board is interested in hearing about options other than the present café-style use of the space, they authorized Davis to negotiate with the Jungle Java owners for improved terms on the final renewal.

Call to Audience

None

Adjourn

The meeting was adjourned at 7:53 PM.