Meeting Minutes — July 19, 2012
The Chairperson, Don Turner, called the meeting to order at 7:30 PM.
Present: J. Fausone, K. Schulz, M. Siegrist, D. Turner
Absent: G. Snow, C. Van Auken
Also Present: E. Davis, K. Gladden
Call To AudienceNo comments (B. Czerniak, N. Eggenberger, L. Golden, R. Havenstein-Coughlin, A. Heidemann, S. Kennedy, O. Lo, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski)
Approval Of AgendaThe agenda was approved by unanimous consent.
Approval Of General Meeting MinutesThe minutes were approved by unanimous consent.
Approval Of Closed Session MinutesThe minutes were approved by unanimous consent.
CommunicationsE. Davis had received a thank-you email from Trustee Van Auken for the flowers sent by the library for her father’s funeral.
Director's ReportThe library will again reciprocate with the Romulus and Garden City libraries beginning August 1, 2012, the same day that the new Circulation Policy takes effect. 11 members of the library’s service volunteer program qualified for the President’s Volunteer Service Award program (for which the library is a certifying organization.) The volunteers will be invited to the August board meeting, at which time Chairman Turner will present them with their Bronze Award packets.
Unfinished Business And General OrdersStrategic Plan – Marketing and Communications Manager Laurie Golden and Susan Kennedy of K2+ Communications presented an overview of the proposed 2012-2015 Strategic Plan. Board members had many questions regarding the plan’s strategic vision, SWOT analysis, and goals and objectives. The board will continue discussion at the August meeting before moving on to the next phase of the plan.
eResources Statistics/eBooks – Adult Services librarian Ophelia Lo discussed the library’s database and eBook resources. She outlined the various vendors and consumers of the electronic databases offered by the library, and clarified to the board the challenges posed to libraries by eBook publishers.
Contract Approval: 2012 and 2013 Audits – Davis presented a contract proposal from Plante and Moran for the 2012 and 2013 audits. The proposal showed no increase in cost over the previous contract and Davis recommended that the board accept it.
J. Fausone moved and K. Schulz supported a motion to approve the contract for the 2012 and 2013 audits.
The motion passed unanimously, 12/7-19-1.
Information Technology Plan Update and Contract Approval – Davis presented a proposal to accelerate IT upgrades which had originally been budgeted for 2014 (including consultancy fees and a move up to SharePoint 2010) to 2012. She credited the frugal budgeting and negotiating skills of L. Papa for making it possible to achieve this upgrade using funds already appropriated for the 2012 technology budget; no additional transfer from the fund balance will be needed.
J. Fausone moved and K. Schulz supported a motion to approve the Information Technology Plan update and associated contract as presented.
The motion passed unanimously, 12/7-19-2.
Proposed 2nd Quarter Budget Amendment – Davis presented the proposed amendment to the board.
K. Schulz moved and M. Siegrist supported a motion to approve the budget amendment as presented.
Draft 2013 Budget (first look) and Capital Expenditures Guideline draft – Davis said that the version being presented was made possible as a result of capital expenditures being paid for out of the fund balance. Revenues were based on a projected 95% collection rate, as requested previously by the board. Davis touched on several line items contained in the proposed budget; the board will continue discussion at the August meeting.