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Board Meeting Minutes — Thursday, May 15, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:30 PM

Present: M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz
Absent: N. Eggenberger
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, J. Hannibal, R. Havenstein-Coughlin, L. Papa, S. Rzetelny) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board copies of the Belleville Area District Library newsletter, and discussed the bond proposals for the construction and operation of two new library buildings (main and south satellite branch) which will appear on the August 5, 2014 ballot for residents of Belleville and Van Buren and Sumpter Townships.

Director’s Report

Davis reviewed the Comparative Data from the 2012/2013 State Aid Report, which had been prepared by Business Services Administrative Assistant Marian Nicholson. Nicholson was complimented by Davis and Board Chairperson K. Schulz for her initiative in creating such a valuable tool.

Davis distributed copies of an amendment to P.A. 164, which has passed the state House and Senate but has not yet been signed into law. (P.A. 164 is the governing law which establishes the Canton Public Library.) She plans to contact the library’s attorney at Foster, Swift to get additional information as to the legislative intent of the bill and how the amended law will affect the board.

The quarterly report from Unique Management was briefly discussed.

Board Vice-Chair Nancy Eggenberger was complimented (in absentia) for her Community Supporter Award from Canton Township.

Committee Reports

None

Unfinished Business & General Orders

Jungle Java Express Lease Renewal —The board briefly reviewed the counter-proposal made at the April meeting by Jungle Java Express co-owner, Eric Hess.

T. Hartnett moved and M. Farell supported a motion to accept the lease renewal terms as proposed.

The motion passed unanimously 14/5-15-1

New Business

Capital Asset Policy Revision — Davis noted that changes had been made to the original revision proposal, per suggestions made by the board at the April meeting.

J. Fausone moved and T. Hartnett supported a motion to accept the policy revision as presented.

The motion passed unanimously 14/05-15-2

Proposed Revision of Credit Card Policy — Davis reviewed where changes requested by the board had been made to the original revision proposal.

S. Foster moved and M. Farell supported a motion to accept the policy revision as presented.

The motion passed unanimously 14/05-15-3

Audit Services — The library’s contract with Plante Moran expired with the most recent audit. The board directed Davis to open discussions with Plante Moran regarding a new contract but to be ready to initiate a competitive bid process for a multi-year contract with other firms if the terms are unfavorable to the library.

Rescheduling Board Meetings — After a brief discussion, the board decided to make changes to the June and July 2014 board meeting calendar.

M. Farell moved and S. Foster supported a motion to push the starting time of the June 19 meeting up to 6:00 pm.

The motion passed unanimously 14/05-15-4

T. Hartnett moved and S. Foster supported a motion to move the July meeting back one week to July 24 (7:30 pm).

The motion passed unanimously 14/05-15-5

Call to Audience

None

Adjourn

The meeting was adjourned at 8:08 PM