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Board Meeting Minutes — Thursday, October 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:32 pm.

Present: J. Fausone, M. Farell, T. Hartnett, K. Schulz
Absent: N. Eggenberger, S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. DeBear, L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared that the library is investigating the possibility of joining a proposed Wide-Area Network of aerial fiber cables for remote back-up purposes, as well as other potential benefits, through the Plymouth-Canton Community Schools. She, L. Papa and L. Golden attended a meeting with Plymouth-Canton Community Schools; the township of Plymouth; the city of Plymouth; Plymouth District Library; Canton Township, and the Western Townships Utilities Authority. PCCS is offering to allow the Canton Public Library to share in the benefits of this project by paying only the incremental costs to join and hook up to another member of the WAN (Canton Township or Plymouth District Library, for example); joining the RFP would cost $1500 and would allow the library to retain the option of joining the project while waiting until final estimates come in to fully commit. Davis will keep the board updated.

Director’s Report

Davis heard from Deb Greene, director of the Belleville Area District Library, that her board has chosen a site on Belleville Lake for the new library building.

On Tuesday at the Michigan Library Association (MLA) conference, Davis attended a session about personal property tax law implementation with Howard Ryan, the legislative affairs director from the state Department of Treasury. Davis raised several questions with Ryan that had been put to her by members of the board; Ryan will take them to his workgroup for clarification.

Compliments were received from several other directors for a presentation made by three CPL librarians (Lisa Davis-Craig, Megan Hathaway and Michelle Neuwirth Gray) at MLA on collection inventory strategies; Brad Bachelor will make a presentation on Friday regarding the library’s circulating tablets.

Davis thanked Chair Schulz and Trustee Hartnett for attending the Longevity Awards ceremony at Monday’s Staff Day.

Davis and L. Golden did a presentation for the Mideastern Michigan Library Cooperative on the Connect Your Summer program which was very well received. Golden also did a presentation on partnerships at a Library Network function at the Novi Public Library. Chair Schulz commended Davis and her staff for the outreach and connectivity with other library professionals which is achieved by their presence and participation in the many workshops, conferences and presentations.

Committee Reports

None

Unfinished Business & General Orders

  None

New Business

3rd Quarter Budget Amendment

Davis reviewed line items in the proposed budget amendment.

T. Hartnett moved and M. Farell supported a motion to approve the 3rd Quarter Budget Amendment as presented.

The motion passed unanimously 13/10-17-1.

Proposed contract with Library Design Associates for Patron Service Improvement Project

Davis introduced Chris DeBear of Library Design Associates, who went through the history of the Patron Service Improvement project and spoke about various details surrounding the new service desk and re-purposed Checkout Desk area . Sample flooring and countertop materials were shown to the board, as well as pictures of furniture for the seating areas and the new centralized service desk.

T. Hartnett moved and M. Farell supported a motion to approve the proposed contract with Library Design Associates for the Patron Service Improvement Project as submitted.

The motion passed unanimously 13/10-17-2.

Call to Audience

None

Adjourn

The meeting was adjourned at 8:48 PM.