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Board Meeting Minutes — November 21, 2013

The Chairperson, Kim Schulz called the meeting to order at 7:31 pm.

Present: K. Schulz, N. Eggenberger, J. Fausone, S. Foster, T. Hartnett
Absent:M. Farell
Also Present: E. Davis, D. McHugh

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared that Marcia Barker is retiring after almost 25 years of service at the end of this year. Eva wanted to thank Marcia for her service and will inform the Board of the upcoming events we will have in honor of Marcia’s retirement.

Eva also shared the Friends of the Canton Public Library audited financial statements; a certificate from Canton Township Municipal Services received for the grow zone behind the library; an Affordable Care Act Resources brochure prepared by our Community Relations Department and a Low Vision brochure also prepared by Community Relations. E. Davis received a comment from a low vision patron that the hours posted by our outside sign by the book drop are too small and cannot be easily read from a car. The hours have temporarily been removed and we are working on re-lettering so that the hours are easier to read.

Director’s Report

Our fifth annual “Stuff the Truck” diaper drive supporting the Detroit Area Diaper Bank brought in 44,963 diapers to help Marybeth Levine exceed her goal of collecting 250,000 diapers by Thanksgiving. A Legislative alert was received from Plante Moran indicating there are less than ten legislative days left for the year and summarizing the current items facing the legislature. Plante Moran is keeping an eye on four bills that passed the Senate and are waiting House approval.

Unfinished Business & General Orders

K. Schulz will email all Board members about the Board officer positions to get feedback and provide official nominations at the December 19th Board meeting for final vote.

New Business

Information Technology (L. Papa) requested to move the purchasing of two new servers from 2014 to 2013 due to having the funds available within the IT budget. In addition to getting a reduced price on the servers in 2013, we will also get free shipping. A fourth quarter budget amendment will reflect the moving of funds to 977T within the IT budget and no additional fund balance transfer will need to be requested.

T. Hartnett moved and J. Fausone supported the motion to approve the purchase of the new servers in 2013.

The motion passed unanimously 13/11-21-1

S. Rzetelny presented the Statistic of the Month – the CPL Dashboard that is now on our website. A big thank you to all of the staff that worked on gathering the information and especially to Alyssa Beesley who was instrumental in putting the dashboard on our website. J. Fausone congratulated all of the involved staff for creating the dashboard to present our transparency to the public.

Director's Evaluation - E. Davis requested that the board move into Closed Session.
Roll call vote:
James Fausone – Yes
Thomas Hartnett – Yes
Nancy Eggenberger – Yes
Sommer Foster – Yes
Kim Schulz – Yes

The motion passed unanimously, 13/11-21-2.

J. Fausone moved and T. Hartnett supported a motion to move into an Open Session.

The motion passed unanimously, 13/11-21-1CS.

REGULAR MEETING RESUMED AT 8:35 pm.

Call to Audience

– None

Adjourn

The meeting was adjourned at 8:37 PM.