Board Meeting Minutes — Thursday, May 21, 2015

The Vice-Chairperson, Sommer, called the meeting to order at 7:42 PM

  • Present:
    J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Absent:
    N. Eggenberger, M. Farell
  • Also Present:
    E. Davis, K. Gladden

Call to Audience

(H. Ahmad, L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, J. Spencer, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

E. Davis reviewed the financial statements, noting that we are one-third through the fiscal year and pointing out the areas of Professional & Contractual and Capital Outlay expenses. Due to the PSIP II renovation project, they are trending higher than one-third spent (as would normally be expected at this time of year) but will fall back in line as we move through the year.

R. Havenstein-Coughlin and N. Szczepanski submitted a conference proposal for the Rethink It: On Designing Libraries for a New Age conference, based on their experiences involving both staff and patrons in redesigning the Checkout and Reference Desk areas to conform with Strategic Plan objectives. Their proposal has been accepted and they will be presenting at Grand Valley State University in August.

Library Board Meeting Agenda — Thursday, May 21, 2015

Thursday, May 21, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Financial Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Transfer of Endowment Fund
    • Bond Redemption Options
    • Freedom of Information Act (FOIA) Policy (1st Reading)
    • Strategic Plan Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, April 16, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM

  • Present:N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Also Present: E. Davis, K. Gladden

Call to Audience

(M. Crowther, L. Golden, R. Havenstein-Coughlin, D. McHugh, K. Nagalingam, M. Nicholson, L. Papa, K. Saravanan, S. Saravanan, M. Swartz, N. Szczepanski, S. Venkatachalam) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Davis shared a “thank you” card from State Representative Kristy Pagan for the library tour and orientation. Rep. Pagan will be hosting a community education “think tank” meeting at the library on April 19, which she invited Davis to attend. Davis hopes Pagan will be able to involve the state library in Gov. Snyder’s Third Grade Reading Proficiency Inititative.

Director’s Report

The kick-off reception for the Canton Book Project was held April 16th.

Davis briefly went over the financial statements, explaining why some funds appear to have more spent than warranted for this point in the budget year (owing to construction and insurance fees that must be paid at the beginning of the year); the numbers will even out as the year progresses.

Library Board Meeting Agenda — Thursday, April 16, 2015

Thursday, April 16, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Financial Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Presentation of President's Volunteer Service Award
    • Presentation of 2014 audit by Plante Moran
    • Approve 2014 audit report as presented
    • Approve 1st Quarter Budget Amendment as proposed
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, March 19, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:31 PM

  • Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Also Present: E. Davis, K. Gladden

Call to Audience

None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared copies of a new digital resources publication. Community Relations Department Head L. Golden has provided copies to area wireless stores for distribution to customers who purchase a new device.

Director’s Report

Davis announced that Information Technology Department Head L. Papa has once again certified the library for PCI (Payment Card Industry) compliance.

Trustee J. Fausone represented the board at the March Friends of the Library Board meeting. Trustee T. Hartnett will attend their April meeting and Secretary/Treasurer M. Farell will attend the May meeting.

Davis made available the agenda for the April 24th Friends of Michigan Libraries Trustee Alliance Workshop in Rochester Hills. There is money budgeted for educational opportunities for the board such as this and the cost is minimal ($30 per trustee). Interested trustees should let Davis know and the library will register everyone.

Library Board Meeting Agenda — Thursday, March 19, 2014

Thursday, March 19, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Approval of Closed Session Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • None
  • New Business
    • Proposed Revision to Capital Asset Policy
    • Endowment/Operating Fund Campaign Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Closed Session Minutes — Thursday, February 12, 2015

Thursday, February 12, 2015

9:05 PM

Canton Public Library – Conference Room

Closed session to discuss an attorney-client privileged written communication sent for the purpose of providing legal advice.

  • Present:N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner
  • Absent:T. Hartnett
  • Also Present: E. Davis

The board moved into closed session to consider material exempt from disclosure.

James Fausone moved and Don Turner supported a motion to return to open session.

The motion passed unanimously 15/2-12-3CS

Library Board Meeting Minutes — Thursday, February 12, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner

 

Absent: T. Hartnett

Also Present: E. Davis, K. Gladden

Call To Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

- None

Director's Report

E. Davis provided images of the “skins” that will appear on the Sterling Services vending machines. Community Relations Department Head L. Golden has been working with them to ensure that the designs are in harmony with our colors in that space.

The auditors from Plante Moran will be here February 23-27. Business Services Department Head M. Nicholson and accountant D. McHugh are fully prepared for their visit, and the auditors’ report to the trustees will appear on the April agenda.

Library Board Meeting Agenda — Thursday, February 12, 2015

Thursday, February 12, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Canton Community Foundation presentation (Greg Schupra & Jerry Grady)
  • New Business
    • Approval of 2015-2019 Telecommunications Contract
    • Closed session to discuss an attorney-client privileged written communication sent for the purpose of providing legal advice
    • Internet E-Rate and Computing Resources Policy
    • Strategic Plan Update
    • Statistic of the Month
  • Call to Audience (5 min. maximum)
  • Adjourn

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