Board Meeting Minutes — Thursday, September 17, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:52 PM

  • Present:
    Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, C. de Bear, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski, R. Wolshon) - None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

 E. Davis shared a letter from Canton Township, confirming their receipt of the board resolution regarding the bond issue, and also reiterated their intent to cooperate fully with the library to complete the matter in as timely a manner as possible. Since the library property is part of a larger parcel belonging to the township, it is likely that a survey will need to be commissioned in order to split the library parcel off from the township property. The township’s lawyer has indicated that all necessary documents are present and the township is proceeding to reconstitute the Building Authority. They hope to complete the transaction by the end of the year.

The hearing was called to order by the Chairperson, Nancy Eggenberger, at 7:30 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner

Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, C. deBear, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski, R. Wolshon) - None

Budget Hearing

The Proposed 2016 Budget Hearing was opened for discussion.

2016 Proposed Budget Approval

M. Farell moved and S. Foster supported the motion to adopt the Proposed 2016 Budget amount of $6,045,250. (See Attachment A)

Roll Call:

T. Hartnett: yes

D. Turner: yes

J. Fausone: yes

M. Farell: yes

S. Foster: yes

N. Eggenberger: yes

The motion passed unanimously, 15/9-17-1BH

Tax Resolution

M. Farell moved and T. Hartnett supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2016. (See Attachment B)

In the ensuing brief discussion, Trustee J. Fausone indicated his belief that a budget and supporting millage resolution assuming a 100% property tax collection rate should have been presented for board approval. Since it was not, it was his preference that the alternative Resolution (B), with a levy of 1.5275 mills, be approved.

Roll Call:

T. Hartnett: yes

D. Turner: yes

J. Fausone: no

M. Farell: yes

S. Foster: yes

N. Eggenberger: yes

The motion passed 5-1-0 (15/9-17-2BH

Call to Audience

None

Adjourn

The Budget Hearing was adjourned at 7:45 PM.

Library Board Meeting Agenda — Thursday, September 17, 2015

Thursday, September 17, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Proposed 2016 Schedule of Board Meetings and Library Closures
  • New Business
    • Connect Your Summer 2015 Review (Megan Hathaway and Nichole Welz)
    • Overview of plans for 2016 Children’s Library and Restroom Renovations; Dumpster Expansion (Chris de Bear, Library Design Associates)
    • Approval of Library Design Associates proposal for Children’s Library Renovation (not to exceed $761,825)
    • Approval of Library Design Associates proposal for Children’s Restroom Renovations (not to exceed $86,475)
    • Approval of Library Design Associates proposal for Dumpster Expansion (not to exceed $120,000)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, August 20, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:32 PM

  • Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner
  • Absent: T. Hartnett
  • Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski) - None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared an email received from the family that won the Super Mega Ultra badge prize for Connect Your Summer.

A flyer from the Canton Response to Hate Crime Coalition (CRHCC) was also provided for the board’s perusal.

Director’s Report

The Friends of the Library will sponsor a ribbon-cutting dedication ceremony for the Wings of Wonder butterfly garden at 6:00 PM on Monday, September 21. The families of the late Gerald Smith (husband of long time Friends bookstore volunteer Nancy Smith who passed away this year) and of Nancy Spencer (long time Friends board member who passed away three years ago) will be recognized with individual plaques memorializing the funds the families contributed toward the creation of the butterfly garden.

Library Board Meeting Agenda — Thursday, August 20, 2015

Thursday, August 20, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • Proposed 2016 Budget & 2017-2018 Projections (1st Draft)
  • New Business
    • Canton Response to Hate Crimes Coalition "Not in Our Town" Resolution
    • Proposed 2016 Schedule of Board Meetings and Library Closures
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, July 23, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM

  • Present: N. Eggenberger, M. Farell, T. Hartnett, D. Turner
  • Absent: J. Fausone, S. Foster
  • Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski) – E. Davis introduced Business Services Administrative Assistant Shipra Sharma to the board)

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a letter from Canton Leisure Services director Debbie Bilbrey-Honsowetz, thanking the library for closing during Liberty Fest, thus freeing up parking space for festival-goers.

Director’s Report

The Internet service upgrade (from 50- to 100-megabits) went smoothly; Davis congratulated IT Department Head L. Papa and his team.

The annual staff picnic will be held on Thursday August 27, from 11:30 AM-1:30 PM; the board members are all invited. The Friends of the Library will make the presentation(s) of their annual Education Award scholarship(s) at noon.

Library Board Meeting Agenda (*amended)— Thursday, July 23, 2015

Thursday, July 23, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Proposed 2016 Budget & 2017-2018 Projections (1st Draft)
    • Proposed 2nd Quarter Budget Amendment
    • Story of the Month: Circulation Comparisons (with Nancy Szczepanski)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Wednesday, June 17, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM

  • Present:
    N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner
  • Absent:
    T. Hartnett
  • Also Present:
    E. Davis, K. Gladden

Call to Audience

(H. Ahmad, L. Golden, R. Havenstein-Coughlin, M. Nicholson, L. Papa, E. Pare, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

Eva Davis informed the board that a commission check in the amount of $619 had been received from the vending machine company, Sterling Services, for the period 3/26 through 4/30/2015. Business Services department head Marian Nicholson is monitoring service compliance from Sterling.

 

Liberty Fest begins at 1:00 PM on Thursday, June 18. The library will close at 3:00 PM Thursday and not reopen until Sunday June 21 at noon. Abe Vinitski of Canton Township Leisure Services will direct that the street sweepers clean the library parking lots prior to the Sunday reopening.

Davis reminded the board that the Friends of the Library were holding their annual dinner/meeting on June 24; they should RSVP if they have not already done so.

Library Board Meeting Agenda — Wednesday, June 17, 2015

Wednesday, June 17, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Transfer of Endowment Fund
    • FOIA Policy (2nd Reading)
  • New Business
    • Statistic of the Month: English Language Learners Programs (E. Pare)
    • Approve employee cost-sharing option for medical premiums as outlined by P.A. 152 (Publicly Funded Health Insurance Contribution Act)
  • Call to Audience (5 min. maximum)
  • Adjourn

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