Library Board Meeting Agenda — Thursday, September 17, 2015

Thursday, September 17, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Proposed 2016 Schedule of Board Meetings and Library Closures
  • New Business
    • Connect Your Summer 2015 Review (Megan Hathaway and Nichole Welz)
    • Overview of plans for 2016 Children’s Library and Restroom Renovations; Dumpster Expansion (Chris de Bear, Library Design Associates)
    • Approval of Library Design Associates proposal for Children’s Library Renovation (not to exceed $761,825)
    • Approval of Library Design Associates proposal for Children’s Restroom Renovations (not to exceed $86,475)
    • Approval of Library Design Associates proposal for Dumpster Expansion (not to exceed $120,000)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, August 20, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:32 PM

  • Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner
  • Absent: T. Hartnett
  • Also Present: E. Davis, K. Gladden

Call to Audience

(H. Ahmad, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski) - None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared an email received from the family that won the Super Mega Ultra badge prize for Connect Your Summer.

A flyer from the Canton Response to Hate Crime Coalition (CRHCC) was also provided for the board’s perusal.

Director’s Report

The Friends of the Library will sponsor a ribbon-cutting dedication ceremony for the Wings of Wonder butterfly garden at 6:00 PM on Monday, September 21. The families of the late Gerald Smith (husband of long time Friends bookstore volunteer Nancy Smith who passed away this year) and of Nancy Spencer (long time Friends board member who passed away three years ago) will be recognized with individual plaques memorializing the funds the families contributed toward the creation of the butterfly garden.

Library Board Meeting Agenda — Thursday, August 20, 2015

Thursday, August 20, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • Proposed 2016 Budget & 2017-2018 Projections (1st Draft)
  • New Business
    • Canton Response to Hate Crimes Coalition "Not in Our Town" Resolution
    • Proposed 2016 Schedule of Board Meetings and Library Closures
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, July 23, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM

  • Present: N. Eggenberger, M. Farell, T. Hartnett, D. Turner
  • Absent: J. Fausone, S. Foster
  • Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski) – E. Davis introduced Business Services Administrative Assistant Shipra Sharma to the board)

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a letter from Canton Leisure Services director Debbie Bilbrey-Honsowetz, thanking the library for closing during Liberty Fest, thus freeing up parking space for festival-goers.

Director’s Report

The Internet service upgrade (from 50- to 100-megabits) went smoothly; Davis congratulated IT Department Head L. Papa and his team.

The annual staff picnic will be held on Thursday August 27, from 11:30 AM-1:30 PM; the board members are all invited. The Friends of the Library will make the presentation(s) of their annual Education Award scholarship(s) at noon.

Library Board Meeting Agenda (*amended)— Thursday, July 23, 2015

Thursday, July 23, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Proposed 2016 Budget & 2017-2018 Projections (1st Draft)
    • Proposed 2nd Quarter Budget Amendment
    • Story of the Month: Circulation Comparisons (with Nancy Szczepanski)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Wednesday, June 17, 2015

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM

  • Present:
    N. Eggenberger, M. Farell, J. Fausone, S. Foster, D. Turner
  • Absent:
    T. Hartnett
  • Also Present:
    E. Davis, K. Gladden

Call to Audience

(H. Ahmad, L. Golden, R. Havenstein-Coughlin, M. Nicholson, L. Papa, E. Pare, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

Eva Davis informed the board that a commission check in the amount of $619 had been received from the vending machine company, Sterling Services, for the period 3/26 through 4/30/2015. Business Services department head Marian Nicholson is monitoring service compliance from Sterling.

 

Liberty Fest begins at 1:00 PM on Thursday, June 18. The library will close at 3:00 PM Thursday and not reopen until Sunday June 21 at noon. Abe Vinitski of Canton Township Leisure Services will direct that the street sweepers clean the library parking lots prior to the Sunday reopening.

Davis reminded the board that the Friends of the Library were holding their annual dinner/meeting on June 24; they should RSVP if they have not already done so.

Library Board Meeting Agenda — Wednesday, June 17, 2015

Wednesday, June 17, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Transfer of Endowment Fund
    • FOIA Policy (2nd Reading)
  • New Business
    • Statistic of the Month: English Language Learners Programs (E. Pare)
    • Approve employee cost-sharing option for medical premiums as outlined by P.A. 152 (Publicly Funded Health Insurance Contribution Act)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, May 21, 2015

The Vice-Chairperson, Sommer, called the meeting to order at 7:42 PM

  • Present:
    J. Fausone, S. Foster, T. Hartnett, D. Turner
  • Absent:
    N. Eggenberger, M. Farell
  • Also Present:
    E. Davis, K. Gladden

Call to Audience

(H. Ahmad, L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, J. Spencer, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

E. Davis reviewed the financial statements, noting that we are one-third through the fiscal year and pointing out the areas of Professional & Contractual and Capital Outlay expenses. Due to the PSIP II renovation project, they are trending higher than one-third spent (as would normally be expected at this time of year) but will fall back in line as we move through the year.

R. Havenstein-Coughlin and N. Szczepanski submitted a conference proposal for the Rethink It: On Designing Libraries for a New Age conference, based on their experiences involving both staff and patrons in redesigning the Checkout and Reference Desk areas to conform with Strategic Plan objectives. Their proposal has been accepted and they will be presenting at Grand Valley State University in August.

Library Board Meeting Agenda — Thursday, May 21, 2015

Thursday, May 21, 2015, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Committee Reports
    • Financial Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Transfer of Endowment Fund
    • Bond Redemption Options
    • Freedom of Information Act (FOIA) Policy (1st Reading)
    • Strategic Plan Update
  • Call to Audience (5 min. maximum)
  • Adjourn

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