Meeting Minutes - November 18, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:30PM
Present: J. Fausone, G. Snow, K. Schulz, M. Siegrist, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, K. Brandow, R. Havenstein-Coughlin, A. Heidemann, P. McNichol, L. Papa, S. Rzetelny)

Approval of Agenda

The agenda was approved as amended

Approval of Minutes

J. Fausone moved and M. Siegrist supported a motion to approve the minutes of the September 16 General Meeting.
The motion passed unanimously 10/11-18-1.

J. Fausone moved and K. Schulz supported a motion to approve the minutes of the September 16 Budget Hearing.
The motion passed unanimously BH10/11-18-1.

Communications

None.

Report of the Library Director

The library served as a collection point for the Detroit Area Diaper Bank’s 2010 Diaper Drive. Over 26,000 diapers were collected, including cash donations.

Old Business

Board Holiday Party — The party will be held on Saturday, December 4th (7:00-9:00PM) at the home of Trustee Siegrist’s parents. Each Board member will donate $50 to defray the cost of the party.

Library Board Meeting Agenda - December 16, 2010

Thursday, December 16, 2010 — 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Appointment of Board Finance/Budget Committee (Chair appoints)
    • Director's evaluation (Director will ask for closed session)
  • New Business
    • Nomination of Officers for 2011 (item of discussion)
    • JJX lease renewal (item of discussion)
    • Endowment Fund with Canton Community Foundation (item of discussion)
    • 4th Quarter Budget Amendment (item of action)
  • Call to Audience
  • Adjourn

Library Board Meeting Agenda - November 18, 2010

Thursday, November 18, 2010 — 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Barnes & Noble Northville fundraiser day gift wrapping sign-up
    • Board Holiday Party (item of discussion)
  • New Business
    • Proposed Sick Leave Policy Revision (item of discussion)
    • Proposed 2011 Calendar (item of discussion)
    • 2012 Budget (item of discussion)
  • Call to Audience
  • Adjourn

Library Board Meeting Agenda - October 21, 2010

Thursday, October 21, 2010 — 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business - None
  • New Business
    • 3rd Quarter Budget Amendment (item of action)
    • Proposed Changes to Sick Leave Policy (item of discussion)
    • Board Christmas Party (item of discussion)
  • Call to Audience
  • Adjourn

Meeting Minutes — September 16, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:40 PM
Present: J. Fausone, G. Snow, K. Schulz, M. Siegrist, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, N. Szczepanski, B. Czerniak)

Approval Of Agenda

The agenda was approved as presented.

Approval Of Minutes

Minutes of the August 19 meeting were approved as presented. Trustee Fausone asked Davis to investigate language to update the board bylaws and policies for board discussion at a future meeting, particularly as it relates to Communications.

Communications

None.

Report Of The Library Director

The administration is moving forward on budget plans for 2012. Interlibrary Loan has been asked to track the number of items we borrow versus the number we lend. We are looking at the viability of discontinuing audiovisual loans through MeLCat and how that would affect our own patrons, who would then not be able to borrow audiovisual from MeLCat.

We are on track to standardize overdue fines and eliminate most mailed notices. All magazines and databases are being reconsidered as they come up for renewal. Due to staffing shortages, another self checkout machine has been added at the checkout desk to replace a staff station.

Old Business

None.

Meeting Minutes - August 19, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:30PM
Present: J. Fausone, K. Schulz, M. Siegrist, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden, L. Golden

Call To Audience

No comments (G. Bell, K. Brandow, R. Havenstein-Coughlin, L. Papa, E. Pare, M. Pare, S. Rzetelny, M. Simowski, N. Szczepanski, T. Towey)

Approval of Agenda

The agenda was approved as presented.

Approval of Minutes

Minutes of the July 15 meeting were approved as presented.

Communications

E. Davis reported that she had received communication from Trustee G. Snow that he would not be attending.

She then read the following letter from K. Brandow:

Dear CPL Board of Trustees,
 

I work at the Canton Public Library as an Adult Reference Librarian, and, although I do not live in Canton, I do have a vested interest in the future of the library.

First, I want to commend you on what looks like will be a vote to reset the millage to 1.5437. I think the recent elections around the state have shown us that Michigan taxpayers value their libraries and support such initiatives (please see attached). In fact, 100 percent of 16 millage renewals and Headlee rollbacks passed (please see attached).

Meeting Minutes Proposed 2011 Budget Hearing - September 16, 2010

The hearing was called to order by the Chairperson, Colleen VanAuken, at 7:31 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent:
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2011 Budget Hearing was opened for discussion.

No public comments (G. Bell, R. Havenstein-Coughlin, A.Heidemann, N. Szczepanski, B. Czerniak)

Trustee Fausone thanked the Administration for all the hard work done on the 2011 budget and also lauded the Friends for their generosity which made programming possible in the coming year. He stated that, while he would be voting in favor of the budget and against the millage re-set, the financial situation facing the library would not be improving and he felt putting off inevitable cuts would make it even more painful to balance the budget in the out-years. Fausone said that Board members needed to discuss revenue enhancement possibilities in the upcoming months.

Vice-Chair Siegrist concurred in lauding the Friends generosity and the need to discover revenue enhancement opportunities.

2011 Proposed Budget Approval

M. Siegrist moved and G. Snow supported the approval to adopt the Proposed 2011 Budget amount of $4,969,210. (See Attachment A)

The motion passed unanimously 10/09-16-1-BH

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