Meeting Minutes — March 15, 2012

The Chairperson, Don Turner, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, D. Turner, K Schulz, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call To Audience

(B. Czerniak, L. Golden, R. Havenstein-Coughlin, A. Heidemann, S. Kennedy, L. Papa, N. Szczepanski)
E. Davis requested change to agenda: move Susan Kennedy K2+ Communications presentation to the beginning and the director's evaluation to the end.

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Email was received from Cecil Young; he and G. Snow are still in Florida and Trustee Snow will not attend the March board meeting.

Director's Report

Destination Imagination Team received a special commendation at their regional competition: the Torch Bearer Award, given to them for their innovative response to the library's financial situation. They will participate in the state finals on April 21 at Central Michigan University. Davis thanked Chair Turner and his wife for attending the regional competition in Sterling Heights.

Library Board Meeting Agenda — March 15, 2012

Thursday, March 15, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
    • Communications
    • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business & General Orders
    • MERS Health Care Savings Program – benchmarking report
    • Director’s Evaluation
  • New Business
    • 2012-2014 Strategic Planning – Susan Kennedy, K2+ Communications
    • Online Board packet options
    • Approve Clear Fortress proposal to replace Pedigrid Entrance Floor Mat in lobby
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — February 16, 2012

The following minutes are draft status pending approval.

The Chairperson, Don Turner, called the meeting to order at 7:30 PM
Present: J. Fausone, C. Van Auken, M. Siegrist, D. Turner
Absent: K. Schulz, G. Snow
Also Present: E. Davis, K. Gladden

Call To Audience

None (B. Czerniak, L. Golden, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, A. Thiruvenkat, R. Mahesh, S. Sathrasala, A. Yanamandra, P. Bharadwaj, S. Sundar, S. Kamakshisundaram, N. Sivashankar, S. Sivashankar, L. Baker, K. Sathrasala, S. Sundar)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved as amended.

Communications

E. Davis reported receiving email communication that Trustee G. Snow would not be at the February meeting; Trustee K. Schulz was also traveling.

Director’s Report

The library catalogue and associated patron account functions will be unavailable on the morning of Tuesday, February 21 while the system is upgraded. (NOTE: This upgrade was postponed.)

Library Board Meeting Agenda - February 15, 2012

Thursday, February 16, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
    • Communications
    • Report of the Library Director
  • Committee Reports
  • Unfinished Business & General Orders
  • New Business
    • Destination Imagination Team presentation
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Agenda - January 18, 2012

Wednesday, January 18, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
  • Communications
  • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business & General Orders
    • Election of 2012 Officers
    • Director’s Evaluation
  • New Business
    • MERS Health Care Savings Program Presentation by Tara Gist
    • Terms for new lease with Jungle Java Express
    • New committee assignments
    • Approval of 3-year telecommunications (phone) contracts for e-rate purposes
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — December 15. 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30 PM

Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (P. Bharadwaj, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, S. Sathrasala, L. Sivashankar, S. Sundar, N. Szczepanski, A. Thiruvenkat )

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Report of the Library Director

Jungle Java Express owners Eric and Laurel Hess will meet with E. Davis in the new year to begin discussion on negotiating a new lease (the present lease expires in May 2012); Davis will request direction from the board in January as to what terms they would like included in any new contract.

In January 2012, the Friends will be donating an additional $10,000 to the operating budget. Davis will work with the department heads to identify projects that could be funded with the additional money. Several board members asked that the administration think of a new, permanent way to publicly recognize and thank the Friends for their support.

Committee Reports

None

Library Board Meeting Agenda - December 15, 2011

Thursday, December 15, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business and General Orders
    • Nomination of 2012 Officers
    • Director’s Evaluation
  • New Business
    • Discovery Middle School Destination Imagination – Project Outreach Proposal
    • Fourth Quarter Budget Amendment
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - November 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, R. Jenkins,
L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Correspondence from past Board member James Gillig was passed around.

Report Of The Library Director

Board members are welcome to attend both the volunteer (Dec. 13) and staff (Dec. 6) holiday parties.

The security camera installation previously authorized by the board is being done this week.

Tara Gist of MERS will attend the December board meeting to discuss retiree health care. S. Rzetelny will attend a meeting sponsored by Butzel Long to find out more about the state’s 80/20 employee health care option.

Committee Reports

None

Unfinished Business

None

New Business

Board 2011 Holiday Party — Once all responses have been received (November 22) C. Van Auken will notify the other board members of how much food they should bring to the holiday party.

Library Board Meeting Agenda - November 17, 2011

Thursday, November 17, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • GASB 54 Resolution to assign fund balance
  • Motion to amend Employee Policy Handbook Section V (Time away from work) Sub-section D (Illness) pro-rated sick time allowance chart
  • Motion to Approve Purchase of IDenticard System
  • Nomination of 2012 officers
  • Director’s evaluation
  • Call to Audience (5 min. maximum)
  • Adjourn

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