Library Board Meeting Agenda - August 18, 2011

Thursday, August 18, 7:30PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Committee Reports
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Circulation Policy as Written
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
    • Draft 2012-2014 Budget
  • New Business
    • Printer/copier lease agreement
    • Shelving purchase
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - June 16, 2011

June 16, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden, M. Barker, K. Kostielney

Call To Audience

No comments ( R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)

Approval Of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/6-16-1

Approval Of General Meeting Minutes

D. Turner moved and K. Schulz supported a motion to approve the minutes of the May 16, 2011 general meeting.
The motion passed unanimously 11/6-16-2

Approval Of Closed Session Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the May 16, 2011 closed session.
The motion passed unanimously 11/6-16-3

Communications

M. Siegrist inquired whether all board members had received and responded to an invitation from the Friends to attend their annual meeting.

Library Board Meeting Agenda - July 21, 2011

Thursday, July 21, 7:30PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Subcommittee
  • Unfinished Business & General Orders
    • Motion to Accept the Materials Selection Policy Revision as Written
    • Motion to Accept the Display/Exhibit Policy as Written
    • 2012-2014 Draft Budget
  • New Business
    • Circulation Policy Revision, first reading
    • Volunteer Code of Conduct, first reading
    • Motion to authorize director to sign benefits contracts (healthcare, disability, Nationwide retirement)
  • Call to Audience
  • Adjourn

Meeting Minutes - May 19, 2011

May 19, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:33PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:35PM)

Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (T. Burkhard, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, G. Smith, N. Szczepanski)

Approval of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as amended.
The motion passed unanimously 11/5-19-1

Approval of Minutes

J. Fausone moved and D. Turner supported a motion to approve the minutes of the April 21, 2011 meeting.
The motion passed unanimously 11/5-19-2

Communications

E. Davis was invited to meet with the president of the new Romulus Public Library Board of Trustees, Sylvia Makowski, to discuss that board’s future plans. The meeting will be held on Friday, May 27 at the Canton Public Library.

Report of the Library Director

The Romulus Public Library has expanded their weekly hours to 16 — from Noon-8:00PM on Mondays and Wednesdays — through July 11, when they will receive .12 mills in funding and will further expand their services.

Library Board Meeting Agenda - June 16, 2011

Thursday, June 16, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes (General Meeting 05-19-11)
  • Approval of Minutes (Closed Session 05-19-11)
  • Communications
  • Report of the Library Director
  • Old Business — None
  • New Business
    • Connect Your Summer overview presentation (Marcia Barker, Kristen Kostielney)
    • Materials Selection Policy revision, first reading (item of discussion)
    • Display/Exhibit Policy, first reading (item of discussion)
    • Director’s Mid-Year Review (item of discussion)
    • 2012 Budget Process (item of discussion)
  • Call to Audience
  • Adjourn

Meeting Minutes — April 21, 2011

April 21, 2011 – 7:30PM
Chairperson Michael Siegrist called the meeting to order at 7:32PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner
Absent: K. Schulz, C. Van Auken
Also Present: E. Davis, K. Gladden, A. Davis, M. Swartz

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, N. Szczepanski)

Approval of Agenda

J. Fausone moved and D. Turner supported a motion to approve the agenda as amended.
The motion passed unanimously 11/4-21-1

Approval of Minutes

J. Fausone moved and D. Turner supported a motion to approve the minutes of the March 24, 2011 meeting.
The motion passed unanimously 11/4-21-2

Communications

None.

Report of the Library Director

E. Davis updated the Board on the Operating Fund campaign. Additional donations totaling almost $3500 were received since February. Overall, the majority fall in the range of $100-$199, followed by $50-$99, then $20-$29; almost all were earmarked for the Operating Fund (not the Endowment Fund)

Library Board Meeting Agenda — May 19, 2011

Thursday, May 19, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Furlough Policy (item of action)
  • New Business
    • Elimination of 401(a) Money Purchase Plan (item of action)
    • Janitorial Contract (item of action)
  • Closed session — Attorney-Client Privileged Communication
  • Call to Audience
  • Adjourn

Meeting Minutes — March 24, 2011

March 24, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:39PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:41PM).

Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, L. Papa)

Approval of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/3-24-1

Approval of Minutes

J. Fausone moved and C. Van Auken supported a motion to approve the minutes of the February 17, 2011 meeting.
The motion passed unanimously 11/3-24-2

Communications

E. Davis shared communications from Trustee Snow, indicating that while he would not be present at the March meeting, he expected to attend the one in April.

Library Board Meeting Agenda — April 21, 2011

Thursday, April 21, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business – None
  • New Business
    • 2010 Audit Presentation – Plante & Moran
    • Proposed Furlough Policy (item of discussion)
    • TLN Cooperative library issues (item of discussion)
    • Proposed Revised Community Room Policy and Application
  • Call to Audience
  • Adjourn

Meeting Minutes — February 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30PM.
Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval of Agenda

The agenda was approved as presented.

Approval of Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the January 20, 2011 meeting.
The motion passed unanimously 11/2-17-1

Communications

E. Davis shared communications from Trustee Snow, indicating that while he would not be present at the February meeting, he hoped to attend the one in March.

Davis urged Board members to volunteer for the library’s Community Literacy Council Spelling Bee team; L. Papa and his wife Linda will be representing the library, but the team still needs an additional member.

Report of the Library Director

The annual Plante & Moran audit begins on Monday (February 21); the pre-audit meeting went smoothly and Davis expects no problems or surprises. She commended S. Rzetelny and the Business Services staff for their hard work in preparation. The audit report should be presented in April; Davis expects it to include an increase to the Fund Balance.

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