Library Board Meeting Agenda — May 19, 2011

Thursday, May 19, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Furlough Policy (item of action)
  • New Business
    • Elimination of 401(a) Money Purchase Plan (item of action)
    • Janitorial Contract (item of action)
  • Closed session — Attorney-Client Privileged Communication
  • Call to Audience
  • Adjourn

Meeting Minutes — March 24, 2011

March 24, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:39PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:41PM).

Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, L. Papa)

Approval of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/3-24-1

Approval of Minutes

J. Fausone moved and C. Van Auken supported a motion to approve the minutes of the February 17, 2011 meeting.
The motion passed unanimously 11/3-24-2

Communications

E. Davis shared communications from Trustee Snow, indicating that while he would not be present at the March meeting, he expected to attend the one in April.

Library Board Meeting Agenda — April 21, 2011

Thursday, April 21, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business – None
  • New Business
    • 2010 Audit Presentation – Plante & Moran
    • Proposed Furlough Policy (item of discussion)
    • TLN Cooperative library issues (item of discussion)
    • Proposed Revised Community Room Policy and Application
  • Call to Audience
  • Adjourn

Meeting Minutes — February 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30PM.
Present: J. Fausone, M. Siegrist, K. Schulz, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval of Agenda

The agenda was approved as presented.

Approval of Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the January 20, 2011 meeting.
The motion passed unanimously 11/2-17-1

Communications

E. Davis shared communications from Trustee Snow, indicating that while he would not be present at the February meeting, he hoped to attend the one in March.

Davis urged Board members to volunteer for the library’s Community Literacy Council Spelling Bee team; L. Papa and his wife Linda will be representing the library, but the team still needs an additional member.

Report of the Library Director

The annual Plante & Moran audit begins on Monday (February 21); the pre-audit meeting went smoothly and Davis expects no problems or surprises. She commended S. Rzetelny and the Business Services staff for their hard work in preparation. The audit report should be presented in April; Davis expects it to include an increase to the Fund Balance.

Library Board Meeting Agenda — March 24, 2011

Thursday, March 24, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Old Business
    • Revised Code of Conduct Policy (item of action)
  • New Business
    • Proposed Purchasing Policy Revision (item of discussion)
    • Fundraising Committee Report (item of discussion)
  • Call to Audience
  • Adjourn

Meeting Minutes - January 20, 2011

The Chairperson, Colleen Van Auken, called the meeting to order at 7:39PM
Present: J. Fausone, M. Siegrist, D. Turner, C. Van Auken
Absent: G. Snow, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, P. McNichol, L. Papa, S. Rzetelny)

Approval of Agenda

The agenda was approved as presented.

Approval of Minutes

J. Fausone moved and M. Siegrist supported a motion to approve the minutes of the December 16, 2010 meeting.
The motion passed unanimously 11/1-20-1

Communications

E. Davis shared the non-donation responses to the donation solicitation letter.

Report of the Library Director

The director informed the Board that a minor patron had been suspended for attempted theft of materials and that the library will be pressing charges.

Meeting Minutes - December 16, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:30PM
Present: J. Fausone, G. Snow, K. Schulz, D. Turner, C. Van Auken
Absent: M. Siegrist
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny N. Szczepanski)

Approval of Agenda

J. Fausone moved and K. Schulz supported a motion to approve the agenda as amended.
The motion passed unanimously 10/12-16-1

Approval of Minutes

D. Turner moved and J. Fausone supported a motion to approve the minutes of the November 18 meeting.
The motion passed unanimously 10/12-16-2.

Communications

None.

Report of the Library Director

As of December 1, the library discontinued lending feature films and music CDs via MeLCat. After the first week, the lend/borrow ratio was reduced to a more equalized figure. The issue will be re-visited when the budget allows.

E. Davis thanked Vice Chair Siegrist and Trustee Snow for attending the Volunteer Holiday Luncheon.

A problem with fire alarm pulls in the Community Room, which had resulted in false alarms on each of the two previous Wednesdays, has been fixed.

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