Meeting Minutes - August 18, 2011

August 18, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone
Absent: D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow, M. Zahid):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy.

Approval Of Agenda

The agenda was amended and approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a postcard from Trustee G. Snow.

Report Of The Library Director

Approximately $62,000 in penal fines were received from Wayne County, more than had been anticipated.

The Connect Your Summer program has ended; both staff and the public have been asked to evaluate the program and results will be forthcoming (probably in October).

Both Kaylyn Stanton and Samantha Garzaniti were presented scholarship awards from the Friends at Wednesday's staff picnic (also funded by the Friends).

Library Board Meeting Agenda - September 15, 2011

Thursday, September 15, 7:30 p.m.

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
  • New Business
    • Motion to Approve Phase II Expansion for Avigilon Video Surveillance System
    • Motion to Approve 2012 Calendar & Board Meeting Dates
    • Proposed Records Retention Policy, first reading
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - July 21, 2011

July 21, 2011 — 7:30 p.m.
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 p.m.
Present: M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy. He indicated that he believes that the library will appear to be a more inclusive and welcoming place to a younger generation of library users if the proposed changes are made.

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Report Of The Library Director

Approximately $188,000 in additional delinquent property taxes was received from Wayne County (monies levied in December 2009 for the fiscal year 2010.) Because of this additional revenue, the department heads are looking at accelerating some 2012 projects into 2011, which will be brought to the board for approval as outlined in the Purchasing Policy.

Library Board Meeting Agenda - August 18, 2011

Thursday, August 18, 7:30PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Committee Reports
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Circulation Policy as Written
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
    • Draft 2012-2014 Budget
  • New Business
    • Printer/copier lease agreement
    • Shelving purchase
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - June 16, 2011

June 16, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden, M. Barker, K. Kostielney

Call To Audience

No comments ( R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)

Approval Of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/6-16-1

Approval Of General Meeting Minutes

D. Turner moved and K. Schulz supported a motion to approve the minutes of the May 16, 2011 general meeting.
The motion passed unanimously 11/6-16-2

Approval Of Closed Session Minutes

D. Turner moved and C. Van Auken supported a motion to approve the minutes of the May 16, 2011 closed session.
The motion passed unanimously 11/6-16-3

Communications

M. Siegrist inquired whether all board members had received and responded to an invitation from the Friends to attend their annual meeting.

Library Board Meeting Agenda - July 21, 2011

Thursday, July 21, 7:30PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Subcommittee
  • Unfinished Business & General Orders
    • Motion to Accept the Materials Selection Policy Revision as Written
    • Motion to Accept the Display/Exhibit Policy as Written
    • 2012-2014 Draft Budget
  • New Business
    • Circulation Policy Revision, first reading
    • Volunteer Code of Conduct, first reading
    • Motion to authorize director to sign benefits contracts (healthcare, disability, Nationwide retirement)
  • Call to Audience
  • Adjourn

Meeting Minutes - May 19, 2011

May 19, 2011 – 7:30PM

The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:33PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:35PM)

Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (T. Burkhard, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, G. Smith, N. Szczepanski)

Approval of Agenda

J. Fausone moved and C. Van Auken supported a motion to approve the agenda as amended.
The motion passed unanimously 11/5-19-1

Approval of Minutes

J. Fausone moved and D. Turner supported a motion to approve the minutes of the April 21, 2011 meeting.
The motion passed unanimously 11/5-19-2

Communications

E. Davis was invited to meet with the president of the new Romulus Public Library Board of Trustees, Sylvia Makowski, to discuss that board’s future plans. The meeting will be held on Friday, May 27 at the Canton Public Library.

Report of the Library Director

The Romulus Public Library has expanded their weekly hours to 16 — from Noon-8:00PM on Mondays and Wednesdays — through July 11, when they will receive .12 mills in funding and will further expand their services.

Library Board Meeting Agenda - June 16, 2011

Thursday, June 16, 7:30PM

  • Call to Order
  • Call to Audience
  • Approval of Agenda
  • Approval of Minutes (General Meeting 05-19-11)
  • Approval of Minutes (Closed Session 05-19-11)
  • Communications
  • Report of the Library Director
  • Old Business — None
  • New Business
    • Connect Your Summer overview presentation (Marcia Barker, Kristen Kostielney)
    • Materials Selection Policy revision, first reading (item of discussion)
    • Display/Exhibit Policy, first reading (item of discussion)
    • Director’s Mid-Year Review (item of discussion)
    • 2012 Budget Process (item of discussion)
  • Call to Audience
  • Adjourn

Meeting Minutes — April 21, 2011

April 21, 2011 – 7:30PM
Chairperson Michael Siegrist called the meeting to order at 7:32PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner
Absent: K. Schulz, C. Van Auken
Also Present: E. Davis, K. Gladden, A. Davis, M. Swartz

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, N. Szczepanski)

Approval of Agenda

J. Fausone moved and D. Turner supported a motion to approve the agenda as amended.
The motion passed unanimously 11/4-21-1

Approval of Minutes

J. Fausone moved and D. Turner supported a motion to approve the minutes of the March 24, 2011 meeting.
The motion passed unanimously 11/4-21-2

Communications

None.

Report of the Library Director

E. Davis updated the Board on the Operating Fund campaign. Additional donations totaling almost $3500 were received since February. Overall, the majority fall in the range of $100-$199, followed by $50-$99, then $20-$29; almost all were earmarked for the Operating Fund (not the Endowment Fund)

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