Meeting Minutes - November 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, R. Jenkins,
L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Correspondence from past Board member James Gillig was passed around.

Report Of The Library Director

Board members are welcome to attend both the volunteer (Dec. 13) and staff (Dec. 6) holiday parties.

The security camera installation previously authorized by the board is being done this week.

Tara Gist of MERS will attend the December board meeting to discuss retiree health care. S. Rzetelny will attend a meeting sponsored by Butzel Long to find out more about the state’s 80/20 employee health care option.

Committee Reports

None

Unfinished Business

None

New Business

Board 2011 Holiday Party — Once all responses have been received (November 22) C. Van Auken will notify the other board members of how much food they should bring to the holiday party.

Library Board Meeting Agenda - November 17, 2011

Thursday, November 17, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • GASB 54 Resolution to assign fund balance
  • Motion to amend Employee Policy Handbook Section V (Time away from work) Sub-section D (Illness) pro-rated sick time allowance chart
  • Motion to Approve Purchase of IDenticard System
  • Nomination of 2012 officers
  • Director’s evaluation
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Minutes - September 15, 2011

September 15, 2011, 7:30 PM
The hearing was called to order by the Chairperson, Michael Siegrist, at 7:31 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent:
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2012 Budget Hearing was opened for discussion.

No public comments (G. Bell, R. Havenstein-Coughlin, A.Heidemann, S. Rzetelny, L. Papa, N. Szczepanski)

2012 Proposed Budget Approval

J. Fausone moved and C. Van Auken supported the approval to adopt the Proposed 2012 Budget amount of $4,932,702 (See Attachment A)

The motion passed unanimously 11/09-15-1-BH

Tax Resolution

J. Fausone moved and K. Schulz supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2012. (See Attachment B)

A roll call vote was taken.

Aye: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Nay: None

The motion passed 11/09 15-2-BH

Adjourn

The budget hearing was adjourned at 7:35 PM

Meeting Minutes - September 15, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:35 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

A letter from Lois McWherter was passed around. Also, board members confirmed they had received communication from Trustee G. Snow and C. Young.

Report Of The Library Director

A positive op-ed piece by editor Brad Kadrich, regarding National Library Card Sign Up Month and in support of the library, appeared in the most recent issue of the Canton Observer.

Sergeant Scott Hughesdon of Canton’s Department of Public Safety had visited and was shown a map and resolutions of the proposed new security cameras (agenda action item #2) to verify that the views obtained by their placement would be helpful to the police. He complimented E. Davis and security monitor Bill Rice on implementing his department’s suggestions.

Meeting Minutes - October 20, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (M. Barker, B. Czerniak, L. Golden, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, N. Welz)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved as amended.

Approval Of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Communications

A financial review of the Friends of the Canton Public Library was passed around.

Report Of The Library Director

Nichole Welz, the new CTTS Program Specialist was introduced.

Committee Reports

A recent Finance Committee meeting resulted in an agenda item, but no report had been prepared.

Unfinished Business

Proposed Record Retention Policy - C. Van Auken moved and D. Turner supported a motion to approve the Record Retention Policy as written.

The motion passed unanimously 11/10-20-1

Library Board Meeting Agenda - October 20, 2011

Thursday, October 20, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Subcommittee
  • Motion to approve Record Retention Policy as written
  • Overview of library’s Social Media marketing strategy – Laurie Golden
  • Overview of Connect Your Summer program – Marcia Barker & Brad Czerniak
  • Overview of Retiree Health Plan
  • Resolution to Enact Third Amendment to Retiree Health Plan
  • 3rd Quarter Budget Amendment
  • Date, location and budget of Board party
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - August 18, 2011

August 18, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone
Absent: D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow, M. Zahid):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy.

Approval Of Agenda

The agenda was amended and approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a postcard from Trustee G. Snow.

Report Of The Library Director

Approximately $62,000 in penal fines were received from Wayne County, more than had been anticipated.

The Connect Your Summer program has ended; both staff and the public have been asked to evaluate the program and results will be forthcoming (probably in October).

Both Kaylyn Stanton and Samantha Garzaniti were presented scholarship awards from the Friends at Wednesday's staff picnic (also funded by the Friends).

Library Board Meeting Agenda - September 15, 2011

Thursday, September 15, 7:30 p.m.

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business & General Orders
    • Motion to Accept the Volunteer Code of Conduct Policy as Written
  • New Business
    • Motion to Approve Phase II Expansion for Avigilon Video Surveillance System
    • Motion to Approve 2012 Calendar & Board Meeting Dates
    • Proposed Records Retention Policy, first reading
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - July 21, 2011

July 21, 2011 — 7:30 p.m.
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 p.m.
Present: M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy. He indicated that he believes that the library will appear to be a more inclusive and welcoming place to a younger generation of library users if the proposed changes are made.

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Report Of The Library Director

Approximately $188,000 in additional delinquent property taxes was received from Wayne County (monies levied in December 2009 for the fiscal year 2010.) Because of this additional revenue, the department heads are looking at accelerating some 2012 projects into 2011, which will be brought to the board for approval as outlined in the Purchasing Policy.

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