Library Board Meeting Agenda — September 20, 2012

Thursday, September 20, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Approve proposed 2013 calendar
  • Statistic of the Month
  • Director's Evaluation (closed session)
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — August 16, 2012

The Chairperson, Don Turner, called the meeting to order at 7:30 PM

Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (M. Barker, K. Benjamin, M. Benjamin, T. Benjamin, B. Czerniak, M. Farell, L. Golden, R. Havenstein-Coughlin, A. Heidemann, A. Johnson, B. Johnson, P. Johnson, L. Kluka, M. Kluka, E. McCullough, D. McHugh, G. Mussehl, L. Papa, S. Rzetelny, I. Saunders, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director's Report

The Endowment Fund has crossed the $300,000 mark.

There was an increase in circulation in July 2012, over that of July 2011.

On Tuesday, August 21, the IT department will oversee the migration of the catalog and database to a virtual server in preparation for the coming upgrade in September.

Committee Reports

The Finance Committee’s recommendations will be covered further on in the agenda.

Library Board Meeting Agenda — August 16, 2012

Thursday, August 16, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Committee Report
  • President’s Volunteer Service Award presentation
  • Capital Expenditures Guideline draft
  • 2013 Budget – 2nd Draft
  • Strategic Plan
  • Approve plan to distribute funds from terminated MERS plan to current full-time employees
  • Approve amounts to be distributed to current full-time employees from terminated MERS plan
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — July 19, 2012

Thursday July 19, 2012, 7:30 PM
The Chairperson, Don Turner, called the meeting to order at 7:30 PM.
Present: J. Fausone, K. Schulz, M. Siegrist, D. Turner
Absent: G. Snow, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (B. Czerniak, N. Eggenberger, L. Golden, R. Havenstein-Coughlin, A. Heidemann, S. Kennedy, O. Lo, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Approval Of Closed Session Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis had received a thank-you email from Trustee Van Auken for the flowers sent by the library for her father’s funeral.

Director's Report

The library will again reciprocate with the Romulus and Garden City libraries beginning August 1, 2012, the same day that the new Circulation Policy takes effect. 11 members of the library’s service volunteer program qualified for the President’s Volunteer Service Award program (for which the library is a certifying organization.) The volunteers will be invited to the August board meeting, at which time Chairman Turner will present them with their Bronze Award packets.

Committee Reports

None

Library Board Meeting Agenda — July 19, 2012

Thursday, July 19, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes (Regular meeting)
  • Approval of Minutes (Closed session)
  • Communications
  • Report of the Library Director
  • Strategic Plan — Susan Kennedy, K2+ Communications
  • eResources Statistics/eBooks — Ophelia Lo
  • Contract approval: 2012 and 2013 audits
  • Information Technology Plan Update and Contract Approval
  • Proposed 2nd Quarter Budget Amendment
  • Draft 2013 Budget — First Look and Capital Expenditures Guideline Draft
  • Call to Audience (5 min. maximum)
  • Adjourn

Closed Session Minutes — March 15, 2012

Thursday, March 15, 2012

Closed session to discuss the CPL director’s annual performance review.

The board moved into closed session to discuss the director’s review and compensation related to the review.

James Fausone moved and Colleen Van Auken supported a motion to move to open session.

The motion passed unanimously, 12/3-15-1-CS

Meeting Minutes — June 21, 2012

The Chairperson, Don Turner, called the meeting to order at 7:30 PM.

Present: J. Fausone, K. Schulz, M. Siegrist, D. Turner, G. Snow, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(M. Barker, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, N. Welz, C. Young)

Approval Of Agenda

E. Davis requested that the agenda be amended so that the Connect Your Summer presentation would follow the Director’s Report.

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

A letter from the Department of Veterans’ Affairs, thanking the library for hosting a supply drive for the Veterans’ Hospital in Ann Arbor, was distributed. The drive was organized by employees Laurie Conlen and Linda Hampton.

Director's Report

E. Davis expanded on points covered in her written report.

Chair Turner offered congratulations to R. Havenstein-Coughlin and her people for the $3000 Providence Hospital Community Relations grant awarded to librarians in the Adult Services Department, and to E. Davis for the fact that four program proposals made by staff members had been accepted by the Michigan Library Association and would be presented at their annual conference in Dearborn in November.

Library Board Meeting Agenda — June 21, 2012

Thursday, June 21, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
  • Communications
  • Report of the Library Director
  • Committee Reports
  • Finance Report
  • Old Business
    • Approve new lease with Jungle Java Express
    • Approve resolution to terminate current MERS retiree medical plan
    • Approve disbursements to participating retirees from MERS plan
  • New Business
    • 2012/2013 Audit
    • Adopt type of employee contribution to health insurance premiums (hard cap or percentage)
    • Revised Circulation Policy (first reading)
    • Connect Your Summer Overview
    • Closed session to discuss material exempt by statute (Library Privacy Act)
    • Patron Appeal 2012-01
  • Call to Audience (5 min. maximum)
  • Adjourn

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