Meeting Minutes — October 18, 2012

The Chairperson, Don Turner, called the meeting to order at 7:33 PM.

Present: J. Fausone, M. Siegrist, G. Snow, D. Turner
Absent: K. Schulz, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(M. Farell, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski, A. Young-Snow, C. Young)

C. Young expressed his support for E. Davis and his hope that the board had appropriately rewarded her for her efforts.

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Approval Of Closed Session Minutes

The minutes were approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a copy of the Friends of the Canton Public Library financial review.

Material from the late Nancy Spencer’s visitation was also shared.

Director's Report

A Harry Potter exhibit (obtained through the National Library of Medicine) is going up next week.

In response to patron requests, a convenience shelf was installed by the outside book return slot.

Budget Hearing Minutes — September 20, 2012

The hearing was called to order by the Chairperson, Don Turner, at 7:30 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent: None
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2013 Budget Hearing was opened for discussion. There were no comments from the public.

2013 Proposed Budget Approval

K. Schulz moved and M. Siegrist supported the approval to adopt the Proposed 2013 Budget amount of $ 4,873,041. (See Attachment A)

The motion passed unanimously 12/09-20-1-BH

Tax Resolution

C. Van Auken moved and M. Siegrist supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2013. (See Attachment B)

Roll call vote:

  • George Snow: yes
  • Michael Siegrist: yes
  • James Fausone: yes
  • Colleen Van Auken: yes
  • Kimberly Schulz: yes
  • Don Turner: yes

The motion passed unanimously 12/09-20-2-BH

Adjourn

The budget hearing was adjourned at 7:33 PM.

Meeting Minutes — September 20, 2012

The Chairperson, Don Turner, called the meeting to order at 7:33 PM.
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(T. Hartnett, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski)
Tom Hartnett, a candidate for the library Board of Trustees, was introduced to the current members of the board.

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis informed the board that Marketing & Communications Manager Laurie Golden can digitize and email the monthly publicity packets currently being passed out at board meetings.

Davis also shared a letter received from Christine Berro, director of the Portage District Library, thanking Davis and her staff for their hospitality during a recent visit by PDL.

Director's Report

An upgrade to Millennium, the software that runs the library’s catalogue and patron database, will take place between 8:30 AM-12:00 PM on Tuesday, September 25. While patrons will be able to access the Internet and have items checked out to them manually, all other services (MeLCat, catalogue, MyAccount, etc.) will be unavailable until the upgrade is completed.

Library Board Meeting Agenda — September 20, 2012

Thursday, September 20, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Approve proposed 2013 calendar
  • Statistic of the Month
  • Director's Evaluation (closed session)
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — August 16, 2012

The Chairperson, Don Turner, called the meeting to order at 7:30 PM

Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (M. Barker, K. Benjamin, M. Benjamin, T. Benjamin, B. Czerniak, M. Farell, L. Golden, R. Havenstein-Coughlin, A. Heidemann, A. Johnson, B. Johnson, P. Johnson, L. Kluka, M. Kluka, E. McCullough, D. McHugh, G. Mussehl, L. Papa, S. Rzetelny, I. Saunders, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director's Report

The Endowment Fund has crossed the $300,000 mark.

There was an increase in circulation in July 2012, over that of July 2011.

On Tuesday, August 21, the IT department will oversee the migration of the catalog and database to a virtual server in preparation for the coming upgrade in September.

Committee Reports

The Finance Committee’s recommendations will be covered further on in the agenda.

Library Board Meeting Agenda — August 16, 2012

Thursday, August 16, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Committee Report
  • President’s Volunteer Service Award presentation
  • Capital Expenditures Guideline draft
  • 2013 Budget – 2nd Draft
  • Strategic Plan
  • Approve plan to distribute funds from terminated MERS plan to current full-time employees
  • Approve amounts to be distributed to current full-time employees from terminated MERS plan
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — July 19, 2012

Thursday July 19, 2012, 7:30 PM
The Chairperson, Don Turner, called the meeting to order at 7:30 PM.
Present: J. Fausone, K. Schulz, M. Siegrist, D. Turner
Absent: G. Snow, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (B. Czerniak, N. Eggenberger, L. Golden, R. Havenstein-Coughlin, A. Heidemann, S. Kennedy, O. Lo, D. McHugh, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Approval Of Closed Session Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis had received a thank-you email from Trustee Van Auken for the flowers sent by the library for her father’s funeral.

Director's Report

The library will again reciprocate with the Romulus and Garden City libraries beginning August 1, 2012, the same day that the new Circulation Policy takes effect. 11 members of the library’s service volunteer program qualified for the President’s Volunteer Service Award program (for which the library is a certifying organization.) The volunteers will be invited to the August board meeting, at which time Chairman Turner will present them with their Bronze Award packets.

Committee Reports

None

Library Board Meeting Agenda — July 19, 2012

Thursday, July 19, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes (Regular meeting)
  • Approval of Minutes (Closed session)
  • Communications
  • Report of the Library Director
  • Strategic Plan — Susan Kennedy, K2+ Communications
  • eResources Statistics/eBooks — Ophelia Lo
  • Contract approval: 2012 and 2013 audits
  • Information Technology Plan Update and Contract Approval
  • Proposed 2nd Quarter Budget Amendment
  • Draft 2013 Budget — First Look and Capital Expenditures Guideline Draft
  • Call to Audience (5 min. maximum)
  • Adjourn

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