Library Board Meeting Minutes — Thursday, October 16, 2014

New Board Trustee Don Turner was administered the oath of office by Canton Township Clerk Terry Bennett before the meeting was called to order.

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner

 

Absent: None

Also Present: E. Davis, K. Gladden

Call To Audience

(C. de Bear, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a card received from former Business Services Department Head Sheryl Rzetelny.

A letter from Trustee T. Hartnett regarding verbiage contained in the proposed revision of the Patron Code of Conduct policy was seen by the rest of the board.

Community Relations Department Head Laurie Golden had asked that Davis inform the board that a new group photo will be taken at the November meeting.

Director's Report

Davis has not heard back from Canton Township Finance Director Wendy Trumbull regarding the bond pre-payment issue.

Library Board Meeting Agenda — Thursday, October 16, 2014

Thursday, September 22, 2014, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Budget Hearing Minutes
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business and General Orders
    • Approval of Circulation Policy Revision (2nd reading)
    • Approval of Patron Code of Conduct Policy Revision
    • Approval of 2015 Schedule of Board Meetings & Library Closures
  • New Business
    • Swearing In of New Board Trustee, Don Turner
    • Presentation by Library Design Associates (Chris De Bear)
    • Approval of proposed 3rd Quarter Budget Amendment
    • Nomination & Election of New Officers
    • Director's Evaluation - Timeline
    • Canton Public Library Board Bylaws
    • Statistic of the Month: Volunteer Statistics (presented by K. Gladden)
    • Strategic Plan Update (presented by E. Davis)
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — Monday, September 22, 2014

The Chairperson, Kim Schulz, called the meeting to order at 7:42 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, K. Schulz, T. Hartnett

 

Absent: None

Also Present: E. Davis, K. Gladden

Call To Audience

(L. Fawcett, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Rzetelny, D. Turner, N. Welz) – None

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of Special Meeting Minutes

The minutes were approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis had previously forwarded to the Board communication received from a patron via the Contact Us portion of the library website.

Budget Hearing Minutes — Monday, September 22, 2014

The hearing was called to order by the Chairperson, Kimberly Schulz, at 7:31 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz

Also Present: E. Davis, K. Gladden

Call to Audience/Public Comment

Trustee J. Fausone noted that items in the 2015 budget for capital outlay expenditures had been well-planned; had received bids; and were part of a long-range capital replacement schedule. Upon his request, Davis briefly discussed the three-year budget process for capital replacements.

Budget Hearing

The Proposed 2015 Budget Hearing was opened for discussion.

2015 Proposed Budget Approval

S. Foster moved and T. Hartnett supported the approval to adopt the Proposed 2015 Budget amount of $5,798,770. (See Attachment A)

The motion passed unanimously, 14/9-22-1BH

Tax Resolution

S. Foster moved and N. Eggenberger supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2015. (See Attachment B)

The motion passed unanimously 14/9-22-2BH

Call to Audience

None

Adjourn

The Budget Hearing was adjourned at 7:36 PM.

Library Board Meeting Agenda — Monday, September 22, 2014

Monday, September 22, 2014, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Special Meeting Minutes
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
    • Finance Committee
  • Unfinished Business and General Orders
    • None
  • New Business
    • Statistic of the Month: Connect Your Summer review (presented by L. Fawcett & N. Welz)
    • Approval of contract over $25,000: Reliable Landscaping (snow removal)
    • Approval of contract over $25,000: Library Automation
    • Approval of contract over $25,000: Library Design Associates (for carpet; bathroom & lobby renovation; furniture)
    • Proposed 2015 Schedule of Board Meetings & Library Closures
    • Proposed Patron Code of Conduct Policy revision (1st reading)
    • Proposed Circulation Policy revision (lst reading)
    • Recognition
  • Call to Audience (5 min. maximum)
  • Adjourn

Special Board Meeting Minutes — September 4, 2014

The Chairperson, Kim Schulz, called the meeting to order at 6:31 p.m.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz

Also Present: E. Davis, K. Gladden

Call to Audience

(Andy Rosinski, Isaac Rosinski, Maegan Rosinski) None

Approval of Agenda

The agenda was approved by unanimous consent.

New Business

Selection of Candidate to Fill Vacant Library Board Trustee Position - The board interviewed applicants Valerie Krimmer; Kelli Lauria; Annie Rosinski; Mushir Khwaja and Don Turner. Upon completion of all interviews, members discussed each candidate.

T. Hartnett moved and M. Farell supported a motion to appoint Don Turner to the trustee position being vacated by K. Schulz, effective at the regular October 16, 2014 Library Board meeting.

The motion was approved unanimously, 14/9-4-1

Call to Audience

None

Adjourn

The meeting was adjourned at 9:58 PM.

Library Board Meeting Minutes — Thursday, August 21, 2014

The Chairperson, Kim Schulz, called the meeting to order at 7:29 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, K. Schulz

 

Absent: T. Hartnett

Also Present: E. Davis, K. Gladden

Call To Audience

(L. Golden, V. Krimmer, L. Kyko, K. Lauria, D. McHugh, B. Mosher, M. Nicholson S. Rzetelny, P. Schrauben, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director's Report

E. Davis informed the board that the Administrative Assistant for Human Resources, Marian Nicholson, had accepted the position of Department Head of Business Services, effective September 22, 2014.

Davis also expressed her gratitude to Trustee T. Hartnett for representing the board earlier in the week at the annual staff picnic. At the event, the Friends of the Library announced the recipients of their annual Education Awards: $1,000 each was presented to five staff members and one volunteer.

Library Board Special Meeting Agenda — Thursday, September 4, 2014

Thursday, September 4, 2014, 6:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • New Business
    • Interview with candidate Valerie Krimmer
    • Interview with candidate Kelli Lauria
    • Interview with candidate Annie Rosinski
    • Interview with candidate Mushir Khwaja
    • Interview with candidate Don Turner
  • Call to Audience (5 min. maximum)
  • Adjourn

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