Library Board Meeting Agenda — Wednesday, April 16, 2014

Wednesday, April 16, 2014, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - Finance Committee
  • Unfinished Business and General Orders
    • JJX Lease Renewal Counter-Proposal
  • New Business
    • 2013 Audit Report
    • Proposed Revision - Capital Asset Policy
    • Proposed Revision - Credit Card Policy
    • Strategic Plan Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — March 20, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:31 PM

Present: K. Schulz, N. Eggenberger, J. Fausone, S. Foster
Absent: T. Hartnett, M. Farell
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a letter from a grateful Otsego County patron, who wanted to thank us for the variety of large print books he was able to obtain from CPL via interloan.

The library has been certified under the Library of Michigan Quality Service Audit Checklist (QSAC) as both Essential and Enhanced. The certification is good for three years. (The highest level – Excellent – will be unattainable for the foreseeable future, as CPL will be unable to comply with some requirements - tuition reimbursement program for certified staff members, providing live online reference services, etc.)

The library also received congratulatory letters from State Representatives Kurt Heise and Dian Slavens for being one of only 13 Michigan libraries that received Enhanced certification.

Library Board Meeting Agenda — Thursday, March 20, 2014

Thursday, March 20, 2014, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Review
  • New Business
    • President's Volunteer Service Award Presentation
    • PLA Conference Review
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — February 13, 2014

The Vice-Chairperson, Nancy Eggenberger, called the meeting to order at 7:35 pm.

Present: N. Eggenberger, J. Fausone, M. Farell, S. Foster, T. Hartnett,
Absent: K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, J. Spencer, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

The Plante Moran audit team will be on site the week of February 24; board members should be receiving written communication from them beforehand.

Library Board Meeting Agenda — Thursday, February 13, 2014

Thursday, February 13, 2014, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update
  • New Business
    • Renewal of Jungle Java Lease
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — January 16, 2014

The Chairperson, Kim Schulz called the meeting to order at 7:28 PM

Present: K. Schulz, N. Eggenberger, J. Fausone, M. Farell, T. Hartnett
Absent: S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. De Bear, L. Golden, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

A “bug” on the website now links to a fact sheet on the Patron Service Improvement Project (PSIP).

E. Davis and L. Golden met with Darrell Clem of the Canton Observer regarding the PSIP; a resultant story will run in an upcoming edition (possibly Sunday, January 19.)

A preliminary draft of the upcoming community survey was received from ETC Institute. After review, Davis and Golden had changes they would like implemented, which Golden will convey at a meeting with ETC and Canton Leisure Services at the end of January.

Library Board Meeting Agenda — January 16, 2014

Thursday, January 16, 2014, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update (with Chris De Bear)
    • 2013 Strategic Plan Update
  • New Business
    • Approve new contract for wireless services
    • Operating Fund Campaign Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — December 19, 2013

Thursday, December 19, 2013, 7:30 p.m.

The Chairperson, Kim Schulz called the meeting to order at 7:30 pm.

Present: K. Schulz, N. Eggenberger, J. Fausone, S. Foster, T. Hartnett, M. Farell
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

  E. Davis shared “thank you” letters from the Wayne Public and the Hazel Park Memorial Libraries for materials and equipment donated to them by the Canton Public Library. (Duplicate and low-circulating Book on CD titles weeded from the collection by Ophelia Lo went to Wayne, and staff computers decommissioned by Leo Papa when replacements were purchased were sent to Hazel Park.) Davis said she also received thanks in an email from the Wayne City Attorney. Additional computers will be sent to Hazel Park in 2014 as they are replaced.

Library Board Meeting Agenda — December 19, 2013

Thursday, December 19, 2013, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • Nomination/Election of 2014 Board Officers
    • Proposed 4th Quarter Budget Amendment
    • Proposed Fund Balance Transfer
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — November 21, 2013

The Chairperson, Kim Schulz called the meeting to order at 7:31 pm.

Present: K. Schulz, N. Eggenberger, J. Fausone, S. Foster, T. Hartnett
Absent:M. Farell
Also Present: E. Davis, D. McHugh

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared that Marcia Barker is retiring after almost 25 years of service at the end of this year. Eva wanted to thank Marcia for her service and will inform the Board of the upcoming events we will have in honor of Marcia’s retirement.

Eva also shared the Friends of the Canton Public Library audited financial statements; a certificate from Canton Township Municipal Services received for the grow zone behind the library; an Affordable Care Act Resources brochure prepared by our Community Relations Department and a Low Vision brochure also prepared by Community Relations. E. Davis received a comment from a low vision patron that the hours posted by our outside sign by the book drop are too small and cannot be easily read from a car. The hours have temporarily been removed and we are working on re-lettering so that the hours are easier to read.

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