The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.
Present: Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts
Also Present: E. Davis, K. Gladden
- CALL TO AUDIENCE (L. Golden, D. McHugh, M. Nicholson) – None
- APPROVAL OF AGENDA
The agenda was approved by unanimous consent.
- APPROVAL OF GENERAL MEETING MINUTES
The minutes were approved by unanimous consent.
- COMMUNICATIONS — The board received their annual required letter from the auditors at Plante Moran. The auditors completed their field work on Thursday, February 21, and indicated preliminarily to director Eva Davis that they anticipate another clean audit.
- DIRECTORS REPORT — On Tuesday, February 19, WWJ Radio interviewed Community Relations Department Head Laurie Golden about the Cocoa & Compliments program.
The opening figures in the January financials reflect the unaudited 2018 ending balances; the books will be
officially closed during the audit .
As of January 31, we are 8% through the year. The property tax deadline was February 14, so we have already
received approximately 2/3 of our 2019 property tax revenue. The first of two State Aid checks should be
received in the next month; penal fines are not due until August.
On the expenditures side, the MERS lump sum payment is made early in the year, which accounts for the higher
trend in Fringe Benefits. Also, many contracts and licensing fees are paid in January, so Professional and
Contractual is also trending higher. Insurance payments will show in next month’s financials.
- TRUSTEE COMMENTS — Trustee Jasmine Lee interviewed for a position on the Canton Community Foundation’s Finance & Investment Committee, but has not yet heard back from them.
- COMMITTEE REPORTS — None
- OLD BUSINESS — None
- NEW BUSINESS
- Revised Freedom of Information Act (“FOIA”) Policy (1st Reading) — E. Davis briefly reviewed the legislation which necessitated various changes to the original Freedom of Information Act policy. The board will vote to accept at the March meeting.
- 2020 Budget Discussion: MERS Pension Employer Contribution — The board discussed the desirability of over-funding the library’s contribution to the employee pension fund. Trustees expressed an interest in aggressively over-funding the account for the next few years in anticipation of an eventual economic downturn. Davis and Business Services Department Head Marian Nicholson will use this information when planning the 2020 budget over the coming months and will present options to the board as the budget takes shape.
- 2018 Endowment Fund Campaign Review — Davis and L. Golden briefly reviewed endowment campaigns since 2009: formats, targets and results. The library has a software subscription which includes a new product (“Savannah”), specifically developed for libraries to interface with their patron databases. This could be utilized to micro-target potential donor groups; Golden will be attending a conference this summer to learn more about it.
- CALL TO AUDIENCE – None
The meeting was adjourned at 8:15 PM.