• Call the Meeting to Order (7:30 p.m.)
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Approval of Closed Session Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business & General Orders
    • Update on Phased Reopening
  • New Business
    • Plante Moran – Board Education: Municipal Finance and Audits (Alisha Watkins)
  • Call to Audience (5 min. maximum)
  • Adjourn

Please note that the January meeting of the Canton Public Library Board will be held remotely, in accordance with MDHHS Emergency Order under MCL 333.2253. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, January 21. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org.

 

The Chairperson, Amy Watts, called the meeting to order at 7:31 PM.

Present:           (participating remotely from Canton, MI) N. Eggenberger, A. Iqbal, C. Spas, A. Watts

Absent:            M. Farell, J. Lee

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (K. Bounds, L. Golden, D. McHugh, M. Nicholson, R. Noble, Patron, D. Skopczynski, C. Souchock, C. Swanberg ) – None          

APPROVAL OF AGENDA

The agenda was accepted by unanimous consent.

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

As of the end of November, the library was 92% through the fiscal year, according to Director Eva Davis.  Both income and expenditures as a percentage of budget will be addressed later in the meeting through the proposed 4th Quarter Budget Amendment.

The proposed budget amendment will not include a request for a Fund Balance transfer. Because of the pandemic pause in operations, certain projects in the 2020 budget have been pushed off to 2021 and the appropriated funds will be returned to the Fund Balance. Those projects will be incorporated into the 2021 budget, and quarterly budget amendment requests will be utilized to fund them.

Davis reminded the board to either send a picture or arrange for a photo shoot with Community Relations Department Head Laurie Golden, so that the library website can be updated.

Michigan Senate Bill 1246 passed with changes made by the House; once it goes through reconciliation and is signed by the Governor, elected boards will be able to meet remotely through March 2021.

Davis consulted with the library’s labor attorney re: the Families First Coronavirus Response Act (FFCRA) and the Emergency Family Leave Medical Expansion Act (EFMLA), which are set to expire at the end of the year.  The attorney suggested waiting to see what the lame duck session brings; if either act is not renewed, the board would be able to pass a Resolution that can be made retroactive to extend protections to qualifying staff members.

Changes to the permanent staff continue. The full-time librarian position was offered to, and accepted by, part-time librarian Amy Lee. There were two additional resignations, and the administration will be looking at overall staffing across departments, with budget neutrality as a goal.

Davis congratulated L. Golden and Community Relations Program Librarian Nichole Welz, as well as Information Services Librarian Whitney Jones, for the tremendous success of Wednesday’s drive-through Winter Snow Spree.

Davis also brought to the board’s attention Item 4 of her Director’s Report, covering the planned purchase of a new website content management system, which will be brought to the board for approval in 2021. This has been an interdepartmental project, led by Web Resources Specialist Courtney Luketich.

In answer to staff queries, Davis has concluded that the library will not be mandating that staff members be vaccinated against the coronavirus. She has reached out to the State Library and to Canton Township Emergency Management Coordinator Will Hayes to find out what status library staff will have in vaccine priority, but suspects their eligibility will rest on individual status, rather than as library employees.

Since this is her final meeting as Circulation Services Interim Department Head before new Department Head Kat Bounds takes the helm in January, Davis once again thanked Denise Skopczynski for stepping in and performing two jobs for the past six months.

TRUSTEE COMMENTS — Chair Amy Watts expressed her thanks to L. Golden and her team for the Winter Snow Spree.

COMMITTEE REPORTS — None

UNFINISHED BUSINESS & GENERAL ORDERS

Update on Phased Reopening — Davis is attempting to eliminate any yo-yo effect between phases, to avoid confusion and stress for both staff and patrons.

Nomination and Election of 2021 Board Officers — Since the current officers have served in their current positions for two consecutive years and are unable to do so again, A. Watts nominated a slate consisting of: Nancy Eggenberger – Chair; Michelle Farell – Vice Chair; and A. Watts – Secretary/Treasurer.

Amina Iqbal moved and Claire Spas supported a motion to elect the slate of 2021 officers as presented.

ROLL CALL VOTE

Yes: N. Eggenberger, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 20/12-17-1 (4-0-0)

NEW BUSINESS

Closed Session to Receive and Discuss Material Exempted by Statute (Library Privacy Act 455 of 1982, MCL 397.603) — N. Eggenberger moved and C. Spas supported a motion to move into closed session.

ROLL CALL VOTE

Yes: N. Eggenberger, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 20/12-17-2 (4-0-0)

REGULAR MEETING RESUMED AT 8:11 P.M.

Patron Appeal 2020-12-01, Request for Reconsideration of Library Materials — To uphold or rescind the library director’s decision to retain the item in all formats — Chair Watts thanked the Patron for following procedure and for the respectful discourse during the closed session.

Trustee Eggenberger indicated that she had carefully read the material in question and found it to be interesting and thought-provoking. She felt it expressed an important viewpoint that the library collection needs to have; she would uphold the library director’s decision to retain the item in all formats.

Trustee Spas agreed, saying that while it was not easy, she too had read and enjoyed the book in question.

Chair Watts was of the same opinion. While she believed that the title could be off-putting to some people, she did not agree that the book’s main purpose was to criticize white people. While going through the exercise might be uncomfortable, she believed that that is the way we learn and grow. And her bigger concern is that the library not set a precedent of banning books which might be unpopular in some quarters.

Trustee A. Iqbal agreed with the other board members; she has heard good things about the work from many people.

N. Eggenberger moved and A. Iqbal supported a motion to uphold the library director’s decision to retain Me & White Supremacy in all formats.

ROLL CALL VOTE

Yes: N. Eggenberger, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 20/12-17-3 (4-0-0)

Approval of 4th Quarter Budget Amendment — Davis explained to the new board members that the library must have a balanced budget, and that quarterly and year-end budget amendments are generally required to do so. She thanked Business Services Department Head Marian Nicholson and Accountant Debbie McHugh for their hard work with regard to the budget and the amendment.

C. Spas moved and N. Eggenberger supported a motion to approve the 4th Quarter Budget Amendment as presented.

ROLL CALL VOTE

Yes: N. Eggenberger, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 20/12-17-4 (4-0-0)

CALL TO AUDIENCE – None

ADJOURN

The meeting was adjourned at 8:24 PM.  

Closed session to receive and discuss material exempted by statute (Library Privacy Act 455 of 1982, MCL 397.603).

Present: Nancy Eggenberger, Amina Iqbal, Claire Spas, Amy Watts

Absent:  Michelle Farell, Jasmine Lee

The board moved into closed session to hear Patron Appeal 2020-12-01, Request for Reconsideration of Library Materials.                                                            

C. Spas moved and N. Eggenberger supported a motion to return to open session.

The motion passed unanimously, 20/12-17-1CS

•       Call the Meeting to Order — 7:30 PM

•       Call to Audience (5 min. maximum)

•       Approval of Agenda

•       Approval of General Meeting Minutes

•       Communications

•       Report of the Library Director

•       Trustee Comments

•       Unfinished Business & General Orders

  •        Update on Phased Reopening
  •        Nomination & Election of 2021 Board Officers

•       New Business

  •        Closed session to receive and discuss material exempted by statute (Library Privacy Act
           455 of 1982, MCL 397.603)
  •        Patron Appeal 2020-12-01, Request for Reconsideration of Library Materials – To uphold
           or rescind the library director’s decision to retain the item in all formats
  •        Approval of 4th Quarter Budget Amendment

•       Call to Audience (5 min. maximum)

•       Adjourn

Please note that the December meeting of the Canton Public Library Board will be held remotely, in accordance with MDHHS Emergency Order under MCL 333.2253. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, December 17. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting packet is available below. The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org.

 

 

The Chairperson, Amy Watts, called the meeting to order at 7:31 PM.

Present:           (participating remotely from Canton) N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

Absent:            J. Lee

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE   (L. Golden, A. Haydar, D. McHugh, M. Nicholson, J. Pandit, A. Seurynck, C. Swanberg) – None       
  • APPROVAL OF AGENDA

Trustee Nancy Eggenberger moved and Secretary/Treasurer Michelle Farell supported a motion to accept the agenda as amended.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 20/11-19-1 (5-0-0)

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

  • As of the end of October, the library was 83% through the fiscal year, according to Director Eva Davis.  Vending income was trending low because only staff may use the vending machines. Expenditures that had been trending high all year have fallen in line. A 4th Quarter Budget Amendment will bring both income and expense into alignment in December.
  • While the pandemic closure resulted in some utilities savings, the DTE Energy bill has seen an increase since the library opened for limited browsing October 1st.
  • The library will not schedule any indoor, in-person programming until April 2021. The annual Winter Snow Spree on December 16 will be an in-person, outdoor drive-through experience. Community Relations Department Head Laurie Golden said that, while there will be no reindeer or train this year, Program Librarian Nichole Welz and the children’s librarians had devised a celebration with take-home kits containing hot chocolate mix and peppermint sticks; snowballs for indoor snowball fights; a musician; possibly the Rings of Fire jugglers and a snowy owl; and a live penguin cam broadcasting on a giant screen in the parking lot.  100 patrons will be able to register to participate, and Canton Public Safety has agreed to provide traffic control.
  • Although a board meeting agenda planning document was included in the packet, Davis said that it was not set in stone. Chair Amy Watts told the new board members, Trustee Amina Iqbal and Trustee Claire Spas, that individual budget items were discussed month by month, making it easier to make decisions when the budget actually needs to be approved.
  • Davis said that, as the Families First Coronavirus Response Act (FFCRA) and the Emergency Family Leave Medical Expansion Act (EFMLA) are set to expire at the end of the year, she would like to explore revising the library’s personnel policy to extend both to staff members who meet the criteria. (Currently, two weeks of FFCRA and EFMLA are subsidized by the federal government through payroll tax reductions.) The revision could extend the policies on a quarterly basis; for all of 2021; or as a part of the library’s Pandemic Reopening Policy.
  • Very few staff members are exercising the option for either FFCRA or EFMLA, but Davis would like to keep the qualifying employees whole, even if the government subsidies are not extended. The board agreed to revisit the subject at the December meeting. Davis will look into what other library directors are doing and will bring information regarding best practices to the meeting. Trustee N. Eggenberger expressed her appreciation to Davis for thinking about this.

TRUSTEE COMMENTS — Chair A. Watts welcomed Trustee A. Iqbal and Trustee C. Spas. Trustee Eggenberger told both that they would find that sitting down with Davis and Business Services Department Head Marian Nicholson would make the budgeting process simpler.

COMMITTEE REPORTS — None

UNFINISHED BUSINESS & GENERAL ORDERS

  • Update on Phased Reopening — Currently, only the Canton, Belleville and Wayne Public libraries offer limited, in-person browsing to the public. Westland, Plymouth and Northville are curbside only and Plymouth plans to set up one computer in their foyer. After discussion with the department heads and managers, Davis said that they are in agreement to stand pat. The library is nowhere near the 30% capacity allowed by the state. Staff is being safe with barriers and PPE and there is a greeter at the door every hour that the library is open to the public, which has helped with mask compliance. They may take another look if Wayne and Belleville pull back on in-person browsing.
    ​Trustee Eggenberger expressed confusion over the difference between Curbside Pickup and Holds Pickup by Appointment. Davis said that if the pandemic looks to be of sufficient length, they may consider other alternatives, such as construction of a permanent pickup window.

NEW BUSINESS

  • The Role of a Library Trustee — Attorney Anne Seurynck of Foster Swift Collins & Smith gave a remote presentation on the obligations of a municipal board trustee, “The Top 10 Issues Every Library Trustee Should Know.” Special consideration was given to discussion regarding the Open Meetings Act and how to avoid inadvertently violating it. Seurynck also discussed the logistics involved in the challenge process, when a patron’s request to have materials withdrawn is denied, and they make a request for reconsideration by the board.
  • Approve Revised Pandemic Reopening Policy — N. Eggenberger moved and M. Farell supported a motion to approve the revised Pandemic Reopening Policy as presented.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, A. Iqbal, C. Spas, A. Watts

No: None

Abstain: None

The motion passed 20/11-19-2 (5-0-0)

  • 2021 Board Officers — Chair Watts explained to the new trustees that the current officers had served in their current positions for two consecutive years and were unable to do so again. Vice Chair J. Lee will be unavailable to serve as an officer. As neither of the new trustees were comfortable with acting as officers during the first year of their term, it was discussed that Eggenberger, Farell and Watts might form a slate to be voted on in December.
  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 9:21 PM.  

•       Call the Meeting to Order

•       Call to Audience (5 min. maximum)

•       Approval of Agenda

•       Approval of General Meeting Minutes

•       Communications

•       Report of the Library Director

•       Trustee Comments

•        Unfinished Business & General Orders

            •  Update on Phased Reopening

•        New Business

            •  The Role of a Library Trustee (Anne Seurynck of Foster, Swift)

            •  Approve Revised Pandemic Reopening Policy

            •  2021 Board Officers

•       Call to Audience (5 min. maximum)

•       Adjourn

Please note that the November Meeting of the Canton Public Library Board will be held remotely, in accordance with MDHHS Emergency Order under MCL 333.2253. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, November 19. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting packet is available below. The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org

.

The Chairperson, Amy Watts, called the meeting to order at 7:31 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (L. Golden, A. Iqbal, M. Nicholson, D. Skopczynski, C. Spas, C. Swanberg ) – None         

APPROVAL OF AGENDA

Trustee Nancy Eggenberger moved and Secretary/Treasurer Michelle Farell supported a motion to accept the agenda as amended.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

No: None

Abstain: None

The motion passed 20/10-15-1 (6-0-0)

APPROVAL OF BUDGET HEARING MINUTES

The minutes were accepted by unanimous consent.

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

APPROVAL OF CLOSED SESSION MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

Director Eva Davis informed the board that Building Monitor Michael Weslin has resigned.

Davis reminded the trustee candidates to arrange with Canton Township Clerk Michael Siegrist to take their oath of office after the November 3 election but prior to the November 19 meeting.

Davis met with board Chair Amy Watts for her annual performance review. On behalf of herself, her administrative team and the entire staff, she expressed her thanks for the complimentary comments made and the support displayed by the board.

As of the end of September, the library was 3/4 of the way through the fiscal year.  A 3rd Quarter Budget Amendment was on the agenda to balance additional revenue received and lower expected revenue that had not materialized due to the pandemic closure. A final budget amendment in December will balance the budget for the year.

TRUSTEE COMMENTS — Board members expressed their thanks to departing trustees Jane Pandit and Don Turner for their years of service.

COMMITTEE REPORTS — None

UNFINISHED BUSINESS & GENERAL ORDERS

Update on Phased Reopening — Limited (30 minute) browsing of materials began on Thursday, October 1st. Capacity is starting at 50 patrons, but thus far the average has been 15; there have never been more than 35 to date. There have been a few incidents of patrons being non-compliant re: mask wearing and overstaying, but they responded well when asked to leave the building.

Cooler weather and construction work prompted the removal of Holds pickup by appointment to the lobby. Circulation Services Interim Department Head Denise Skopczynski is working with a committee on the details of curbside pickup by appointment. Davis thanked Skopczynski for her service in the capacity of Interim Department Head. The two candidate finalists for the permanent position will hopefully be interviewed in the first week of November.

NEW BUSINESS

Proposed 3rd Quarter Budget Amendment — Trustee Nancy Eggenberger questioned the decrease in Interest Income earned; Davis explained that while the library usually earned enough credits to off-set bank fees, this had not happened and needed to be adjusted.

Vice-Chair Jasmine Lee moved and Trustee Jane Pandit supported a motion to accept the proposed 3rd Quarter Budget Amendment as presented.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

No: None

Abstain: None

The motion passed 20/10-15-2 (6-0-0)

Resolution to Approve the MERS Defined Benefit Plan Adoption Agreement Addendum and Appoint the Library Director as Authorized Designee  — Davis explained that the Resolution merely codified this as part of the existing plan.

Secretary/Treasurer M. Farell moved and Trustee N. Eggenberger supported a motion to approve the Resolution to approve the MERS Defined Benefit Plan Adoption Agreement and appoint the library director as Authorized Designee.

ROLL CALL VOTE

Yes: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

No: None

Abstain: None

The motion passed 20/10-15-3 (6-0-0)

CALL TO AUDIENCE – Trustee Don Turner wished good luck to the incoming board members.

ADJOURN

The meeting was adjourned at 7:57 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business & General Orders
    • Update on Phased Reopening
  • New Business
    • Approve 3rd Quarter Budget Amendment as Presented
    • Resolution to Approve the MERS Defined Benefit Plan Adoption Agreement Addendum and Appoint the Library Director as Authorized Designee
  • Call to Audience (5 min. maximum)
  • Adjourn

Please note that the October Meeting of the Canton Public Library Board will be held remotely, in accordance with MDHHS orders. Members of the public who wish to participate in this meeting may join the Zoom meeting at 7:30 PM on Thursday, October 15. Attendees will be muted automatically except for the Call To Audience portions of the agenda, where members of the public may use the "raise hand" function within the Zoom meeting application, at which point they will be unmuted for up to 5 minutes of public comment per person.

The meeting packet is available below. The meeting will be recorded and posted following the meeting. Members of the public needing accommodation due to a disability should contact the library director, Eva Davis, at davise@cantonpl.org.

Closed session to discuss library director’s evaluation, per request by E. Davis.

Present: Nancy Eggenberger, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:  Michelle Farell

The board moved into closed session to discuss the library director’s evaluation for 2020. 
D. Turner moved and J. Lee supported a motion to return to open session.

The motion passed unanimously, 20/9-17-1CS

The hearing was called to order by the Chairperson, Amy Watts, at 7:30 p.m.

Present:           N. Eggenberger, J. Lee, D. Turner, J. Pandit, A. Watts

Absent:            M. Farell

Also Present:   E. Davis, K. Gladden

CALL TO AUDIENCE: (L. Golden, D. McHugh, M. Nicholson, J. Parij, D. Skopczynski, C. Spas,

C. Swanberg) - None

BUDGET HEARING 

The Proposed 2021 Budget Hearing was opened for discussion.  

2021 PROPOSED BUDGET APPROVAL

D. Turner moved and J. Lee supported the motion to adopt the Proposed 2021 Budget amount of $ 6,328,500. (See Attachment A)

ROLL CALL VOTE

Yes:  N. Eggenberger, J. Lee, J. Pandit, D. Turner, A. Watts

No:  None

Abstain: None

The motion passed 20/9-17-1BH  (5-0-0)

TAX RESOLUTION

D. Turner moved and N. Eggenberger supported the resolution to approve certifying the rate for tax levy of 1.4717 mills for the fiscal year ending December 31, 2021.

(See Attachment B)

ROLL CALL VOTE

Yes: N. Eggenberger J. Lee, J. Pandit, D. Turner, A. Watts

No:  None

Abstain: None

The motion passed 20/9‑17-2BH (5-0-0)

CALL TO AUDIENCE — None

ADJOURN

The budget hearing was adjourned at 7:36 p.m.

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