Meeting Minutes -- December 18, 2008

December 18, 2008
7:30 p.m.

The Chairman, James Gillig, called the meeting to order at 7:30 p.m.

Present: J. Fausone, J. Gillig, M. Siegrist, D. Turner, C. Van Auken
Absent: G. Snow – advised by phone message he was going to Florida giving no date of return.
Also Present: E. Davis, S. Rzetelny


No comments (L. Papa, R. Havenstein-Coughlin, C. McLaughlin, A. Heidemann)


The agenda was approved with revision


The minutes of the November 20th general meeting were approved as written. The minutes of the November 20th Closed session director’s review meeting were approved unanimously as written.


Eva reports she left a message for Eric Hess from Jungle Java, as requested by the board, to express the board’s concern about their recent profit and loss statements. To date, she has not had a response or request for a meeting with Eric.


Michigan Library Association’s executive director Gretchen Couraud notified library directors that HB 6114, setting up Transit Revitalization Zones, contained opt-out language exempting public libraries from this tax capture when it was sent to the Senate for consideration. No word from the Senate, who are still in session as of the time of this board meeting, as to whether they kept the opt-out for public libraries. MLA is working to prevent revenues that voters dedicated to public library service from being diverted to other causes such as this. School districts received an automatic opt-out.

Eva congratulated Leo Papa and Rebecca Havenstein-Coughlin. The Canton Public Library’s Computing Resources Policy written by Leo Papa and Rebecca Havenstein-Coughlin will be reprinted in the Library Director’s Electronic Resources: Forms, Policies, Procedures and Guidelines Handbook by Rebecca Brumley.


Election of 2009 Officers – Motions were brought forth as follows:

J. Fausone moved and C. VanAuken supported a motion to appoint J. Gillig for Chairperson J. Fausone moved and J. Gillig supported a motion to appoint C. VanAuken as Vice Chairperson C. VanAuken moved and J. Gillig supported a motion to appoint J. Fausone as Secretary Treasurer. 12/08-18-1

The motions passed unanimously


Review of Board Responsibilities – Chair Gillig reviewed the Board’s Mission & Objective Statement and the Rules of Governance, stressing the need for ongoing communication between the Board, public and staff, but reminding the board to speak with one voice. Trustee Turner requested clarification of the approval process for checks. The board receives and reviews the register monthly and should contact the director with questions or concerns.

February Board Meeting Date Change Request – Director Davis requested a change of the February board meeting to February 12th (from February 19th). The change was approved.

4th Quarter Budget Amendment – Director Davis reviewed the amendments to the budget stating most changes were adjustments to actual expenses. The increase to the reserve was due to position vacancies not filled when planned, decreased insurance, utilities, and a credit from A T & T for communication. Eva congratulated the Department Heads for their fiscal responsibility and adherence to the budget.

D. Turner moved and M. Siegrist supported a motion to adopt the 4th Quarter Budget Amendment 12/08-18-2
The motion passed unanimously

Director’s Compensation - J Fausone moved and D. Turner supported a motion to move into closed session to clarify the director’s 2009 salary compensation.

A roll call vote was taken: J. Fausone – Aye J. Gillig - Aye C. Van Auken - Aye M. Siegrist – Aye D. Turner - Aye 12/08-18-3 the motion passed unanimously.

The board moved into closed session at 8:03 P.M.

The board reopened to public session at 8:15 P.M.
J. Fausone moved and C. VanAuken supported a motion to make the director’s 2009 base salary equivalent to the director’s total compensation for 2008, and rescind resolution 10/08-28-1. 12/08-18-4 the motion passed unanimously


- No Comments


– Meeting was adjourned at 8:17 p.m.

James Fausone – Secretary/Treasurer

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