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Meeting Minutes -- January 15, 2009

January 15, 2009
7:30pm


The Chairman, James Gillig, called the meeting to order at 7:30 p.m.
Present: J. Fausone, J. Gillig, M. Siegrist, D. Turner, C. Van Auken
Absent: G. Snow
Also Present: E. Davis, S. Rzetelny, Susan Kennedy K2+, Brad Czerniak

CALL TO AUDIENCE

No comments (L. Papa, R. Havenstein-Coughlin, C. McLaughlin, A. Heidemann, L Golden)

APPROVAL OF AGENDA

The agenda was approved with additions

APPROVAL OF MINUTES

The minutes of the December 18th general meeting were approved as written.

COMMUNICATIONS

  • Postcard from Trustee Snow sent to E. Davis advising of his return to meetings in the Spring

REPORT OF THE LIBRARY DIRECTOR

  • New Canton Township Trustee John Anthony recently met with Eva and toured the library
  • Eva reminded the trustees of the Martin Luther King celebration being held at the Village Theater on Monday, January 19, at 6:00 pm

OLD BUSINESS

None

NEW BUSINESS

Strategic Planning Facilitator Introduction
Eva introduced Susan Kennedy, President and Research Director for K2Communication Plus (K2+) who have been selected to coordinate a 3-year strategic plan for the library. She described the phases of research they will conduct. Under K2+’s guidance, Laurie Golden is currently forming eight focus groups to ascertain current user and non-user needs. The eight focus groups will consist of parent, teen, 20-30 year-old, senior, business, education, cultural and leadership representatives. Trustee Turner questioned and was assured the focus groups will include representatives from all of Canton’s diverse population groups. The Board and the Friends of the Library will be active participants in the leadership focus group. K2+ will also engage the staff to participate and become part of the process Trustee Fausone requested a summary of the 2003 Tecker Associates Strategic Plan for board review. Susan Kennedy assured the board she will utilize information from the Tecker plan and work forward. The plan will be ready to present in late spring or early summer including actions steps toward accomplishing determined goals.
Demonstration of Beta Website
Brad Czerniak, CPL digital resource developer, demonstrated the library’s new website which will debut February 1st. The new site design will be a content management system format, currently being used by several libraries in the state. The site was developed using three groups which studied structure, content and style with the goal of developing a site that is easy to navigate and consistent. To keep the site fresh and up-to-date the entire staff will have the opportunity to post new content to the site and staff training is ongoing. Chairman Gillig wondered if both the old and new site would run concurrently for a certain time period. Leo Papa explained that the server running the existing site is unreliable and the server purchased to run the new site is up and running so running dual sites is not planned. The Board also was concerned about content monitoring and was assured by Eva that the libraries using this format have not had problems with inappropriate posts, however, the authors of the initial posts (staff) would be responsible for monitoring comments and site administrators would also monitor content. Brad noted that a filter could always be put in place, if required. Eva thanked Brad for his hard work in this site development. The test site can be reviewed at http://webtest.cantonpl.org.
2008 Circulation
Chairman Gillig noted the library’s circulation of 1.8 million items and wished to congratulate the staff for their hard work and very successful year. He proposed a luncheon for staff with the date to be determined by the director.
4th Quarter 2008 Budget Amendment, Proposed Revision 1
Due to greater than expected property tax refunds and additional usage billing during the transition between copier vendors a need to adjust two lines in the 2008 Approved 4th Quarter Amended Budget is necessary. J. Fausone moved and D. Turner supported a motion to adopt the 4th Quarter Budget Amendment, Revision 1 as requested by the director. 1/09-15-1 The motion passed unanimously · Canton Commission for Culture, Arts & Heritage – Public Art Committee – Chair Gillig encouraged staff to participate in the Home Tour, February 15, 2009. The flyer will be posted for staff.

CALL TO AUDIENCE

No Comments

ADJOURN

Meeting was adjourned at 8:20 p.m. James Fausone – Secretary/Treasurer