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Meeting Minutes - September 17, 2009

The Chairperson, Colleen Van Auken, called the meeting to order at 7:50PM Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner C. Van Auken
Absent:
Also Present: E. Davis, S. Rzetelny

Call to Audience

No comments

Approval of Agenda

The agenda was approved as presented

Approval of Minutes

  • Minutes of the August 3rd Budget study Session Meeting were approved as written
  • Minutes of the August 20th Regular Meeting were approved as written

Communications

  • Correspondence from Marcia Barker thanking the Board for their support this past year during her medical treatment
  • Email from Linda Czerniak objecting to the living library program

Report of the Library Director

Eva distributed an article from the Canton Observer noting September as National Library card month.

Bookmarks have been placed in all the inter-loaned library materials advising patrons of the potential loss of this service. Eva thanked the Friends for paying the cost of the bookmark printing.

The library has been awarded a grant to partner with the Ann Arbor Hands-On Museum. The goal of the grant project is to engage youth and families at their local libraries in environmental and arts activities. We are one of only five libraries in Southeast Michigan to be awarded this grant. Eva expressed her thanks to Jillean McCommons for obtaining this grant.

The sprinkler line damaged with the recent boring project has been repaired.

The circulation for August of 186,593 items was a new record and we are still on track to reach 2,000,000 items for the first time by year end.

Old Business

None

New Business

RFID Tagging Services Proposal –The current system has been discontinued by the manufacturer which necessitates installation of a new system. The new system cost will be paid partially by any excess 2009 operating income and a transfer from fund balance. By implementing this new system prior to the renewal of our maintenance agreement with Checkpoint/3M the library can save $14,000 in 2010. The board is being asked to approve a contract for RFID Tagging Services from Backstage Library Works. Re-tagging will be started by the end of October at the latest and will take approximately three months. Backstage is using us as a beta project and is providing additional benefits at no additional cost. We will have a project manager and eight Backstage employees on site who will work closely with Claire McLaughlin during the retagging.

The Board is also being asked to approve an Integrated Technology Group proposal in phases. Phase I includes the ISO tags, mobile conversion stations (rental), Staff Stations (permanent), training and shipping. Double tagging will be necessary to allow security for both systems during the transition. The cost for both Backstage and ITG Phase I proposals will not exceed $220,404.

Phase II will include applicable circulation licenses, security gates, sorting systems and installation. The summary presented for Phase II is informational at this time. Trustee Fausone asked if the references for ITG have been investigated and Leo reported that he had talked to two of the references and both spoke of ITG in high regard. ITG was also vetted by the TLN RFID Committee and they were investigated by ALA. Eva commented that Plymouth District Library uses ITG and that CPL staff had visited Plymouth to study their system and would be returning again this week to do further evaluation.

J. Fausone moved and D. Turner supported a motion to approve the Backstage Library Works proposal (Phase I and II) for retagging in the amount of $111,430.80 and the Integrated Technology Group proposal (Phase I) in the amount of $186,974.70.

The motion passed unanimously 09/09-17-1

Approval of 2010 Proposed Calendar

K. Schulz moved and M. Siegrist supported a motion to approve the 2010 Calendar.

The motion passed unanimously 09/09-17-2

Board Holiday Party – Eva offered her home for the annual Board Holiday party. The date will be December 5, 2009. Planning will begin at the November Meeting.

Other

Call to Audience

Adjourn

Meeting was adjourned at 8:23PM