Meeting Minutes - May 19, 2011
May 19, 2011 – 7:30PM
The Vice-Chairperson, Kim Schulz, called the meeting to order at 7:33PM (Chairperson Michael Siegrist assumed responsibility for chairing the meeting upon his arrival at 7:35PM)Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden
Call to AudienceNo comments (T. Burkhard, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, G. Smith, N. Szczepanski)
Approval of AgendaJ. Fausone moved and C. Van Auken supported a motion to approve the agenda as amended.
The motion passed unanimously 11/5-19-1
Approval of MinutesJ. Fausone moved and D. Turner supported a motion to approve the minutes of the April 21, 2011 meeting.
The motion passed unanimously 11/5-19-2
E. Davis was invited to meet with the president of the new Romulus Public Library Board of Trustees, Sylvia Makowski, to discuss that board’s future plans. The meeting will be held on Friday, May 27 at the Canton Public Library.
Report of the Library Director
The Romulus Public Library has expanded their weekly hours to 16 — from Noon-8:00PM on Mondays and Wednesdays — through July 11, when they will receive .12 mills in funding and will further expand their services.
Director James Lenze of the Garden City Public Library has been given direction to prepare that library for closing as of June 30, when the city’s fiscal year ends.
The Troy Public Library will remain open until August 2, when a proposal for a 5-year, .7 dedicated library millage will be on the ballot.
E. Davis commended L. Papa and S. Rzetelny — thanks to their hard work, the library has achieved PCI compliance and received a one year certification.
Proposed Furlough Policy — Brief discussion was held on the proposed policy, which had already been reviewed by attorneys at Foster, Swift and the board's Finance Committee. J. Fausone requested and received clarification that this is a brand new policy (not a revision) which could be applied at any time during a fiscal year.D. Turner moved and C. Van Auken supported a motion to approve the Furlough Policy as discussed and written.
The motion passed unanimously, 11/5-19-3
Elimination of 401(a) Money Purchase Plan – Board approval is required to begin the process of moving all current or former employees into the same retirement plan.J. Fausone moved and D. Turner supported a motion to authorize Nationwide to terminate the 401(a) Money Purchase Plan.
The motion was carried 5-1-0, 11/5-19-4
Janitorial Contract – E. Davis commended S. Rzetelny, J. Laffey, R. Dudash, P. Jarzemba, A. Martin and C. Strong for their diligent efforts in achieving the maximum efficiencies possible in the housekeeping department. However, with the 2012 budget deficits looming, it would not be fiscally sound to ignore the 40% reduction in costs that would be achieved by contracting with Dunn-Rite Maintenance.
Board members commended Davis and Rzetelny for their sensitivity in their approach to the entire process and indicated that, while it was personally difficult to recommend this action, their fiscal responsibility to the citizens of Canton Township required it. Trustees G. Snow and M. Siegrist stated that they could not support the action.J. Fausone moved and D. Turner supported a motion to authorize the library director to contract with Dunn-Rite Maintenance to provide cleaning services to the library, effective May 20, 2011 for $4800 per month on a month-to-month basis, with a 30-day cancellation provision; plus a $1000 annual allowance for any special cleaning needed as determined by the library director or her designee, and the consequent elimination of all four of the library’s housekeeping positions.
The motion was carried 4-2-0, 11/5-19-5
D. Turner moved and J. Fausone supported a motion to move into closed session to discuss a written attorney-client privileged letter.
Roll call vote:
- George Snow – yes
- Colleen Van Auken – yes
- Kim Schulz – yes
- Jim Fausone – yes
- Don Turner – yes
- Michael Siegrist – yes
Resumed at 8:30PMD. Turner moved and C. Van Auken supported a motion to accept severance packages for the housekeeping staff as presented.
The motion passed unanimously, 11/5-19-7
J. Fausone moved and D. Turner supported a motion for the board to make a resolution to acknowledge and recognize the four members of the housekeeping staff in appreciation of their many years of excellent service to the Canton Public Library.The motion passed unanimously, 11/5-19-8