Meeting Minutes - June 16, 2011
The Chairperson, Michael Siegrist, called the meeting to order at 7:32 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden, M. Barker, K. Kostielney
Call To AudienceNo comments ( R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny)
Approval Of AgendaJ. Fausone moved and C. Van Auken supported a motion to approve the agenda as presented.
The motion passed unanimously 11/6-16-1
Approval Of General Meeting MinutesD. Turner moved and K. Schulz supported a motion to approve the minutes of the May 16, 2011 general meeting.
The motion passed unanimously 11/6-16-2
Approval Of Closed Session MinutesD. Turner moved and C. Van Auken supported a motion to approve the minutes of the May 16, 2011 closed session.
The motion passed unanimously 11/6-16-3
M. Siegrist inquired whether all board members had received and responded to an invitation from the Friends to attend their annual meeting.
Report Of The Library Director
E. Davis brought attention to new social media statistics being provided to the board in L. Golden’s PR packet; she also touched on other methods being used to provide statistical information to the board. It was requested that L. Golden attend a meeting to explain the numbers; she will be added to the agenda.
Connect Your Summer Overview Presentation — M. Barker and K. Kostielney explained the re-titled, revamped Summer reading program. The board expressed enthusiasm and indicated their interest in hearing feedback from patron participants.
Materials Selection Policy Revision, first reading — Minor language changes were requested.
Display/Exhibit Policy, first reading — Minor language changes were requested.
Director’s Mid-Year Review — The Chair was accepting communications from staff through Friday and requested that other Board members submit feedback the following week.
2012 Budget Process — In preparation for a first draft budget, E. Davis requested the board’s direction in designating “assigned” fund balance items (necessary for compliance with GASB 54 requirements) and projected property tax collection rates. Since the financial information being used to project for revenue and expense is firm, the board agreed that the budget draft be based on the numbers suggested by the director in those two areas.
Procedural Changes to Board Meetings — Chair M. Siegrist requested that the board consider following Robert’s Rules of Order more closely when making motions and discussing motion items. The board agreed to try the more formalized approach outlined by Robert’s.