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Meeting Minutes - December 16, 2010

The Chairperson, Colleen Van Auken, called the meeting to order at 7:30PM
Present: J. Fausone, G. Snow, K. Schulz, D. Turner, C. Van Auken
Absent: M. Siegrist
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny N. Szczepanski)

Approval of Agenda

J. Fausone moved and K. Schulz supported a motion to approve the agenda as amended.
The motion passed unanimously 10/12-16-1

Approval of Minutes

D. Turner moved and J. Fausone supported a motion to approve the minutes of the November 18 meeting.
The motion passed unanimously 10/12-16-2.

Communications

None.

Report of the Library Director

As of December 1, the library discontinued lending feature films and music CDs via MeLCat. After the first week, the lend/borrow ratio was reduced to a more equalized figure. The issue will be re-visited when the budget allows.

E. Davis thanked Vice Chair Siegrist and Trustee Snow for attending the Volunteer Holiday Luncheon.

A problem with fire alarm pulls in the Community Room, which had resulted in false alarms on each of the two previous Wednesdays, has been fixed.

Old Business

Appointment of Board Finance/Budget Committee — Chair Van Auken appointed herself and Secretary/Treasurer Turner to the committee.

New Business

Nomination of Officers for 2011 — Discussion was held. Formal nominations and voting will take place at the January meeting.

JJX Lease Renewal — The board discussed the upcoming renewal of the lease in the spring.

Endowment Fund — E. Davis and S. Rzetelny and the business office have contacted former Board members and gone through all existing files, but can find nothing in writing that confirms the popular interpretation of the current Endowment Fund’s guidelines. It was agreed that the Board members would familiarize themselves with the fundraising module of the ALTAFF Trustee Academy webinar series in preparation for discussions re: fundraising at the January meeting. Chair Van Auken suggested that Canton Community Foundation president Joan Noricks could attend a subsequent meeting to address any questions brought up in such discussions.

Fourth Quarter Budget Amendment J. Fausone moved and D. Turner supported a motion to approve the amendment as presented.
The motion passed unanimously 10/12-16-3

Director’s Evaluation

J. Fausone moved and K. Schulz supported a motion to go into a closed session to discuss the director’s evaluation.
A roll-call vote was taken and approved unanimously. The motion passed unanimously 10/12-16-4.

The board went into closed session at 8:50PM

D. Turner moved and J. Fausone supported a motion to return to open session at 9:27PM
The motion passed unanimously 10/12-16-5.

Call to Audience

None.

Adjourn

The meeting was adjourned at 9:28PM