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Meeting Minutes - August 18, 2011

August 18, 2011, 7:30 PM
The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone
Absent: D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

(G. Bell, R. Havenstein-Coughlin, A. Heidemann, S. Rzetelny, N. Szczepanski, C. Young, A. Young-Snow, M. Zahid):

Cecil Young spoke about the proposed Volunteer Code of Conduct policy and of his desire that the non-discrimination clause language be altered to include "sexual orientation" and "gender identification" as protected classes in the policy.

Approval Of Agenda

The agenda was amended and approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a postcard from Trustee G. Snow.

Report Of The Library Director

Approximately $62,000 in penal fines were received from Wayne County, more than had been anticipated.

The Connect Your Summer program has ended; both staff and the public have been asked to evaluate the program and results will be forthcoming (probably in October).

Both Kaylyn Stanton and Samantha Garzaniti were presented scholarship awards from the Friends at Wednesday's staff picnic (also funded by the Friends).

In staff news, Anne Heidemann has been appointed to the Association of Library Services to Children (ALSC) Meta Team, a virtual task force created to figure out how virtual participation can be increased in the future. Leo Papa has been asked to serve on the advisory board of ITG Bibliotecha, the library’s RFID purveyor. E. Davis will moderate a panel discussion of library law, presented by the library’s law firm. Foster Swift, at the Michigan Library Association conference in October.

Committee Reports

Fundraising Committee Report — Past donors were alerted via a recent mailing that the state will be eliminating the tax credit previously offered for donations to libraries and other select institutions. Response to the mailing has netted over $3000 to date.

Unfinished Business

Circulation Policy — J. Fausone moved and K. Schulz supported a motion to accept the Circulation Policy as written.

The motion passed unanimously 11/08-18-1.

Volunteer Code of Conduct — J. Fausone moved and Kim Schulz supported a motion to table the vote on the Volunteer Code of Conduct until the September meeting.

The motion passed unanimously 11/08-18-2

2012-2014 Draft Budget — E. Davis explained changes in the new proposed budget draft, most of which resulted from moving projects up (projects from 2013 moved into budget year 2012, 2012 projects moved into 2011 to take advantage of unbudgeted revenue receipts.) When all figures are in, Davis expects that the 2012 budget will be balanced without the necessity of a fund balance transfer.

New Business

Printer/Copier Lease Agreement — K. Schulz moved and J. Fausone supported a motion to accept the recommendation of the director to sign a 4-year lease agreement with KM/Champs for five printer/copiers.

The motion passed unanimously 11/08-18-3

Shelving Purchase — Davis presented a proposal from Library Design Associates for labor and materials to reconfigure and supplement shelving used to house Hold Shelf items and audiovisual materials in the Adult Department. (This is an unbudgeted capital expense which will be included as part of the third quarter budget amendment in October.) J. Fausone moved and K. Schulz supported a motion to approve the purchase of the shelving unit from Library Design Associates in the amount $12,979, as recommended by the administration.

The motion passed unanimously 11/08-18-4.

Call To Audience

None

Adjourn

The meeting was adjourned at 8:01 PM