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Meeting Minutes -- April 20, 2006

April 20, 2006
7:30 p.m.

The meeting was called to order by the Chairman, James Fausone, at 7:30 p.m. 

Present: R. Eva, J. Fausone, J. Gillig, G. Snow, C. Young, N. Williams

Absent: 

Also Present:  B. Berend, K. Shea, Wendy Trumbull, J. Tabor, S. Rzetelny

CALL TO AUDIENCE

None.

APPROVAL OF AGENDA

The agenda was approved as presented.

APPROVAL OF MINUTES

The minutes of the March 16th meeting were approved as submitted.

2005 Audit - Bruce Berend, K. Shea - Plante & Moran

The library received an unqualified opinion and is in a good financial position. Discussion was held regarding the new GASB OPEB requirements and additional funding of the Post Employment Retirement account with MERS.

J. Fausone moved and J. Gillig seconded to accept the audit report as presented.

The motion passed 4/06-20-1

COMMUNICATIONS

  • None

REPORT OF THE LIBRARY DIRECTOR

  • Jean spoke with a Shaw representative who confirmed the fading problem with the alphabet carpet is caused by yarn fiber degradation. Solutia, who will replace the carpet and cover installation cost, supplied the yarn. A Shaw representative will bring samples next week. Carpet tiles have been suggested due to ease of installation and replacement.

Yazaki may be reducing their funding of the Factiva database due to budget constraints. 
Discussion was held regarding the Continental Foods quotation for café operation. 
An Innovative system report on Items Billed & Paid was presented. The highest loss was seen in Adult Non-Fiction materials. The locking devices for CD's and DVD's are being delivered next week. This should help reduce theft. 
The recent Endowment Drive focused on previous donors and donations have started to come in. The next drive will focus on the approximately 7000 patrons over 30 who have checked out over 100 items. Jean suggested a future postcard mailing reminder to donors as a way to reduce mailing costs. A mock up of the Silver Anniversary Endowment plaque will be presented at the May meeting. 
MeLCat - May 3rd is the start up date for CPL participation with MeLCat (Michigan Electronic Library Catalogue) Patrons will then have access to 105 libraries and over 6.8 million electronic items. Delivery will be through TLN.
Canton Police were called as a result of several NSF checks written to Secondhand Prose by a couple who have been regular customers and who had returned to purchase more books. The police report will be sent to the prosecutors office and a "No Trespass" was filed on the couple.
Canton Police also came to escort a father and son to the Salvation Army office. They stated they had come from Texas and had no food or money and needed assistance.
The CPL Annual Report was presented and Laurie Golden's work on the design and content was noted.

OTHER

  • J. Fausone attended the "Everyone's Reading" discussion of Robert Kurson's Shadow Diver's. The author had the packed-house on the edge of their seats for this successful program.

OLD BUSINESS

Non Resident Circulation - A committee has been formed by Belleville, Van Buren and Sumpter Townships to study the feasibility of creating a District Library. Jean will bring a recommendation for action to the Board in 90 days based on the actions of the new committee. Borrowing restrictions and/or charges will be discussed.

NEW BUSINESS

The First Quarter Budget Amendment was presented and approved.

R. Eva moved and J. Gillig seconded to approve the Proposed First Quarter Amended Budget

The motion passed 4/06-20-2

CALL TO AUDIENCE

None.

ADJOURN

The meeting was adjourned at 8:35 p.m.

Rick Eva - Board Secretary