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Meeting Minutes -- March 19, 2009

March 19, 2009
7:30 p.m.


The Vice Chair, Colleen VanAuken, called the meeting to order at 7:30 p.m.
Present: J. Fausone, J. Gillig, M. Siegrist, D. Turner, C. Van Auken
Absent: G. Snow (4th consecutive absence)
Also Present: E. Davis, S. Rzetelny, Ed Ura – Management Resource Center, Inc.

CALL TO AUDIENCE

No comments (L. Papa, R. Havenstein-Coughlin, C. McLaughlin, A. Heidemann, G. Bell)

APPROVAL OF AGENDA

The agenda was approved with amendment

APPROVAL OF MINUTES

  • Minutes of the February 12th Meeting were approved with correction

COMMUNICATIONS

  • Correspondence from Trustee Snow sent to E. Davis indicating a return to Michigan in early April
  • Email from Trustee Snow advising inability to attend March 19 meeting. (Fourth consecutive absence.)

REPORT OF THE LIBRARY DIRECTOR

  • Eva has not heard from Eric Hess. The café survey was forwarded to him via email. Chair Gillig suggested trustees review the "Survey of Library Cafés" and the role of cafés in libraries for future discussion
  • Introduction of new accountant, Gail Bell. Gail and Eva will plan to visit Bruce Malinczak at the township treasurer’s office soon
  • Eva attended both TLN interviews on March 19th and was impressed with one candidate. The TLN board will make a decision soon
  • Rebecca Havenstein-Coughlin offered the Board limited tickets to the appearance of Everyone’s Reading featured author, Diane Rehm
  • Newest information reports The Library of Michigan may now transition its physical collections to Michigan State University (as opposed to last month’s report that the LOM would move to the Department of Education purview). There is currently no formal proposal by the governor to this fluid situation
  • Eva spoke with Paulette Medvecky, City of Wayne Library director, who informed her that due to budget constraints the Wayne library may be closing Sundays and Mondays. She also spoke with the Westland director, Cheryl Napsha, who stated the Westland library may be open Thursdays until 9:00 PM beginning June lst. It’s possible one may offset the other as far as increased traffic to CPL

NEW BUSINESS

Salary Survey

Ed Ura, Management Resource Center, Inc. – Ed Ura introduced the plan for compensation review and program objectives. The program goal would be to reduce or eliminate individual negotiations, provide internal equity and market competitiveness, and reward contributions of individual determine contribution of individual jobs. Chair Gillig asked for a project timeline. Job questionnaires will be distributed the week of 3/30 and the program will be completed in six to eight weeks - in time for 2010 budget preparation. The Trustees would like a written report to review prior to presentation of the survey results. Trustee Turner asked about staff concerns nad was assured by Eva that communication with the staff has been open.

OLD BUSINESS

Discussion of Township Taxable Value Forecast/Winter Tax Collection Actuals - Eva received data from the township regarding property tax revenues. The 2009 budget called for 94% collection of property taxes rather than 100% collection to cushion us from additional declines in property values and increases in tax delinquency rates due to the down economy. The data from the township shows that library tax collections are about $10,000 below what we estimated—within .1% of what was budgeted. Eva recommends that we make no amendments to the budget for this first quarter. There are no additional details of the 2010 forecast.

It’s still early in the year, and there are hundreds of property tax appeals awaiting a hearing before the township’s Board of Review. There are also thousands of cases awaiting a hearing in front of the Michigan Tax Tribunal. Revenues are likely to decrease as the year progresses due to tax payment refunds and less revenue from interest, state aid, and possibly penal fines.

OTHER

CALL TO AUDIENCE

No Comments

ADJOURN

Meeting was adjourned at 8:40 p.m.
James Fausone – Secretary/Treasurer